Real Estate Mailbox Agreement

REAL ESTATE MAILBOX AGREEMENT

Parties and Effective Date

Owner/Manager Name:

Resident/Tenant Name:

Effective Date:

Property Identification

Mailbox Details

Mailbox Identifier / Unit No.:

Individual box    Cluster box unit (CBU)    Curbside

Lock serial / model:    Key number(s) issued:

Number of keys issued:    Date keys issued:

Term, Fees and Payment

Term Commencement:    Term Expiration (if applicable):

Payment Due Date (day of month):    Late Fee (flat or percent):

Maintenance, Access and Use

Owner/Manager Responsibilities: Owner shall maintain the mailbox structure and associated hardware in a reasonably safe and usable condition. Owner is responsible for structural repairs, routine cleaning of common mailbox facilities, and compliance with applicable postal requirements.

Resident/Tenant Responsibilities: Tenant shall keep the mailbox and surrounding area free of debris, shall not alter locks or mailbox numbering without Owner's prior written consent, and shall immediately report any damage, theft, or tampering to Owner.

Alterations / Lock Changes: Tenant shall not change the lock without Owner's prior written approval. If Owner authorizes a lock change, Tenant will provide Owner with a key; the cost of replacement shall be borne by the party causing the replacement, unless required by Owner for security reasons.

Use Restrictions and Prohibited Conduct

The mailbox shall be used only for lawful receipt of mail and limited parcel deliveries consistent with applicable postal regulations. Prohibited uses include: storage of hazardous materials, advertisement of commercial goods that violate local law, or any use that obstructs access for postal carriers. Owner reserves the right to deny mailbox use where misuse occurs.

Liability, Insurance and Indemnity

Limitation of Liability: Owner does not guarantee prompt delivery, non-delivery, or the security of mail. Owner is not liable for lost, stolen, or damaged mail, packages, or contents unless caused by Owner's gross negligence or willful misconduct.

Insurance: Tenant is encouraged to maintain renter's or mail/theft insurance for valuable items. Tenant shall be responsible for obtaining any insurance necessary to protect Tenant’s interests in mail and parcels.

Indemnity: Tenant shall indemnify, defend and hold Owner harmless from and against any claims, losses or liabilities arising from Tenant's misuse of the mailbox, negligent acts, or breach of this Agreement, including reasonable attorney's fees incurred in enforcing this Agreement.

Default, Remedies and Termination

Default: Tenant shall be in default for failure to pay fees within five (5) days after written notice, refusal to permit reasonable access for repairs or postal carrier access, or material breach of use restrictions. Upon default Owner may, after providing any notice required by law, suspend mailbox access, change locks, or remove Tenant's mailbox privileges.

Remedies: Owner may recover unpaid fees, costs of lock replacement, costs to repair damage caused by Tenant, and reasonable costs of enforcement. Tenant's security deposit or key deposit may be used to offset charges in accordance with this Agreement; any balance will be returned within a reasonable period after reconciliation.

Termination: Either party may terminate this Agreement upon thirty (30) days written notice to the other party, subject to the return of keys and satisfaction of outstanding charges. Upon termination Tenant shall return all keys; Owner may charge for non-returned keys and/or change locks at Tenant expense.

Inspection, Condition and Disclosures

Initial Condition: Tenant and Owner (or Owner's agent) attest that they have inspected the mailbox at the time of issuance. Existing damage or irregularities noted below shall be the responsibility of the noted party.

Is mailbox located in a common area subject to shared access? Yes No

Notices

All notices under this Agreement shall be in writing and delivered to the addresses provided below (or to such other address as the party may designate in writing). Notice shall be deemed given when personally delivered or three (3) days after deposit in the United States mail, postage prepaid.

Governing Law, Severability and Entire Agreement

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located, without regard to that state's conflict of laws principles.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Entire Agreement: This Agreement contains the entire understanding of the parties regarding the mailbox identified herein and supersedes all prior agreements and representations, whether written or oral. This Agreement may be amended only by a written instrument signed by both parties.

Acknowledgment and Certification

By signing below, the parties certify that they have read, understand and agree to be bound by the terms and conditions set forth in this Real Estate Mailbox Agreement. Tenant acknowledges receipt of keys as indicated and agrees to comply with all obligations herein.

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