Is an electronic signature valid?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and by UETA in most states when the four-prong validity test—intent, consent, attribution, and retention—is satisfied; some exceptions apply for wills and certain court filings.

Are notarized electronic signatures accepted?

Remote online notarizations are accepted where authorized by state law and when identity-proofing, audio-video recording, and retention requirements are met; verify state notary commission rules for RON availability and session retention.

What happens if a field is incorrect?

Incorrect names, dates, or payment terms can impair enforceability and cause tax reporting problems. Correct errors prior to execution or execute a signed amendment; maintain version control and retain both originals and amendments for audits.

Do I need witnesses or a notary for real estate documents?

Most recording offices require a notary acknowledgement for deeds; witness requirements vary by state and document type. Check the state recorder or notary statute and include witness lines when lender or state law requires them.

How long must I keep signed copies?

Retain executed contracts for the contract term plus statutory periods: IRS records three years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)) where applicable, and longer where state law or litigation risk requires it.

Can the contract be revoked or amended later?

Amendments take effect when signed by all parties. Revocation or unilateral termination depends on the contract's termination clause and applicable state law; follow notice and cure procedures to limit breach exposure.

Electronic Signature
Templates
Real estate
Real Estate Managed Contract

Real Estate Managed Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE MANAGED CONTRACT

This Real Estate Managed Contract (the Agreement) is made effective as of by and between Owner: and Manager: . Owner engages Manager to manage the Property described below and Manager accepts such engagement subject to the terms and conditions set forth in this Agreement.

1. PROPERTY IDENTIFICATION

Property Address Parcel / APN Number Legal Description

2. APPOINTMENT AND AUTHORITY

Owner hereby appoints Manager as exclusive agent to manage, lease, operate and maintain the Property during the Term. Manager shall exercise reasonable care, skill and diligence in performing duties authorized by this Agreement. Manager is authorized to perform the acts expressly set forth in this Agreement and such additional acts as are reasonably necessary for the management of the Property consistent with customary industry standards.

3. TERM

The initial term of this Agreement shall commence on and shall continue until unless earlier terminated in accordance with Section 13. This Agreement will automatically renew for successive one-year periods unless either party provides written notice of non-renewal at least days prior to expiration.

4. MANAGER DUTIES

Manager shall, on behalf of Owner and at Owner's expense as provided herein, use reasonable efforts to: (a) advertise and lease vacancies; (b) collect rents and security deposits; (c) supervise and coordinate maintenance and repairs; (d) maintain tenant records and accounting; and (e) prepare and deliver reports to Owner. Manager shall comply with all applicable laws in performing its duties.

Manager is granted the following specific authorities (select applicable): Leasing authority Maintenance contracting authority Initiate eviction proceedings

5. OWNER DUTIES

Owner shall maintain legal ownership of the Property and provide Manager with copies of leases, mortgage statements, insurance certificates and such funds as required under this Agreement. Owner shall maintain liability and property insurance as required by Section 10 and shall pay all property taxes, assessments and other charges not the responsibility of tenants.

Owner Contact Information Operating Reserve (Owner-funded)

6. COMPENSATION AND FINANCIAL TERMS

Management Fee Leasing / Tenant Placement Fee Security Deposit Handling

Manager will receive and hold security deposits in a trust or segregated account. Security deposits shall be returned or applied in accordance with applicable law and the terms of the lease. Manager's authority to disburse deposits for damages requires prior written approval from Owner unless the damage amount does not exceed .

Monthly Rent Collection and Disbursement

Manager will collect rent and disburse net proceeds to Owner monthly, less authorized fees and reimbursements. Net disbursements will be made within days after collection.

Late Fee Retention

7. LEASING AND TENANCY

Manager shall screen applicants using commercially reasonable criteria. Manager's admission or rejection of applicants will be in compliance with fair housing laws. Lease terms will not exceed months without Owner's written consent.

Tenant Screening Fee

8. MAINTENANCE, REPAIRS AND CAPITAL IMPROVEMENTS

Manager may authorize ordinary repairs and maintenance up to per occurrence without obtaining Owner's prior consent. For emergency repairs that pose immediate risk to health or property, Manager may act immediately and shall promptly notify Owner of the action taken and the cost.

Emergency Repair Limit

9. RECORDS, REPORTING AND BANK ACCOUNTS

Manager shall keep complete and accurate books and records regarding receipts and disbursements and shall deliver to Owner monthly statements and an annual accounting. Bank accounts used to manage the Property shall be maintained in Manager's name as agent for Owner and shall be identified as trust or fiduciary accounts.

Preferred Accounting Period Bank Account for Owner Deposits (if different)

10. DISCLOSURES

Owner certifies the following known conditions (select applicable): Lead-based paint present Mold or water intrusion history Prior structural or material damage

Manager will notify prospective tenants in writing of any material conditions required by law and will obtain Owner's written consent before entering into leases that materially alter the use or condition of the Property.

11. DEFAULT AND REMEDIES

If either party materially breaches this Agreement, the non-breaching party shall provide written notice specifying the breach and a reasonable opportunity to cure. If the breach is not cured within thirty (30) days after notice (or such longer period as required to cure if cure requires more than thirty days and reasonably commenced), the non-breaching party may terminate this Agreement and pursue any remedies available at law or in equity, including recovery of damages and costs.

12. INDEMNIFICATION AND LIMITATION OF LIABILITY

Each party shall indemnify, defend and hold harmless the other from losses, claims, damages and liabilities arising out of its negligence or willful misconduct. Manager shall not be liable for acts performed in good faith or for damage or loss resulting from circumstances beyond Manager's control, including but not limited to tenant default, natural disaster, or government action, except in cases of Manager's gross negligence or willful misconduct.

13. TERMINATION

Either party may terminate this Agreement upon days' prior written notice to the other. Upon termination, Manager shall deliver to Owner all funds, records, keys and tenant files related to the Property. Any fees earned prior to termination shall remain payable. Early termination by Owner without cause may require payment of an early termination fee of if so elected by Manager as liquidated damages.

14. INSURANCE

Owner shall maintain property insurance covering physical loss or damage and liability insurance in commercially reasonable amounts. Manager may require evidence of insurance and may, but is not required to, procure insurance on Owner's behalf at Owner's expense if Owner fails to maintain required coverage after written demand.

Insurance Carrier / Policy Number (if available)

15. NOTICES

All notices under this Agreement shall be in writing and delivered by hand, certified mail (return receipt requested), or overnight courier to the addresses below or to such other address as the party may designate in writing.

Owner Notice Address Manager Notice Address

16. GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Agreement, including any exhibits or addenda executed by the parties, constitutes the entire agreement between Owner and Manager with respect to the management of the Property and supersedes all prior negotiations and agreements, whether written or oral.

17. MISCELLANEOUS PROVISIONS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Manager may assign to an affiliate for administrative purposes.

Additional Terms or Special Instructions

Owner Name:

By:

Date:

Manager Name:

By:

Date:

What the Real Estate Managed Contract Is and When It Applies

The Real Estate Managed Contract is a standardized agreement used to document ongoing management relationships for residential and commercial properties. It defines the manager's duties (rent collection, maintenance, vendor coordination), owner responsibilities, compensation, insurance obligations, reporting cadence, and dispute-resolution procedures. The template typically includes exhibits for fee schedules, authorized spend limits, tenant-handling policies, and required insurance certificates. Signature blocks and an effective date establish when duties and liabilities begin; state-specific addenda allow adaptation to local landlord-tenant and recording rules.

Why a Managed Contract Matters for Property Operations

A Real Estate Managed Contract clarifies responsibilities, reduces disputes, and documents fee structures and performance expectations. It standardizes recurring procedures across properties, supports compliance with state landlord-tenant law, and creates a clear audit trail for payments, maintenance, and tenant communications.

Who Typically Uses This Contract

Owners, property managers, leasing agents, and third-party vendors commonly use this contract to set ongoing management terms.

Property owners who outsource day-to-day operations and tenant relations, including single-property investors and portfolios.
Licensed property management firms that need standard agreements covering fees, insurance, and maintenance obligations.
Real estate brokers, leasing agents, and specialized vendors engaged for repairs, security, or accounting services.

Choose the variant that matches your portfolio size and regulatory environment; larger portfolios often require additional exhibits and automated workflows for consistency.

Core Sections to Include in a Professional Managed Contract

Core sections define scope of services, compensation, liability allocation, insurance requirements, termination rights, and reporting obligations for property management relationships.

Scope of Services

Describe recurring tasks, tenant placement, rent collection, vendor coordination, emergency response procedures, and any exclusions. Attach schedules for work hours, allowed subcontracting, and response-time SLAs to reduce ambiguity and disputes.

Compensation & Fees

Specify monthly management fees, leasing commissions, reimbursable expenses, late-payment handling, and payment schedule. Include provisions for fee increases, vacancy compensations, and billing cycle to prevent disputes over compensation.

Insurance & Liability

Require commercial general liability and property insurance, specify minimum limits, name owner as additional insured, and allocate responsibility for deductible payments and claims management procedures.

Term and Termination

State initial term, renewal options, notice periods, early termination penalties, cure periods for breaches, and post-termination transition assistance for tenant records and funds reconciliation.

Reporting & Records

Detail financial reporting cadence, permitted report formats, access to bank statements, tenant ledgers, inspection logs, and audit rights for owner verification and regulatory compliance.

Maintenance Obligations

Clarify routine and capital maintenance responsibilities, thresholds for owner approval, vendor selection criteria, emergency repair authority, and billing authorizations for third-party contractors.

Step-by-Step: Completing the Contract Before Execution

Complete the Real Estate Managed Contract in a consistent sequence to ensure all parties understand obligations, dates, and financial terms before signing.

01

Prepare documents: Gather owner, manager, and property details.
02

Populate fields: Enter names, dates, fees, and insurance info.
03

Review terms: Confirm obligations, SLAs, and termination clauses.
04

Execute and record: Sign, date, and distribute executed copies to parties.

How Online Workflows Route and Record the Agreement

Routing and approval processes for managed-contracts should document each step from creation to distribution and audit trail capture.

Upload template: Add the contract and attach exhibits.
Add signers: Assign roles and signing order.
Sign electronically: Authenticate signer and capture timestamp.
Archive record: Store signed PDF with audit trail.

Configuring an Online Signing Workflow

Configure an online workflow to auto-fill fields, route approvals, and retain a complete audit trail for the Real Estate Managed Contract.

Field	Configuration
Auto-fill fields	Use Magic fields to map party data and templates.
Signer order	Set sequential or parallel signing with role assignments.
Authentication	Choose email link, SMS code, or KBA as needed.
Retention settings	Store signed PDF and signer metadata with access controls.

Technical Requirements and Integrations for Digital Execution

Ensure the platform supports PDF, Word DOCX, secure storage, and integrations needed for your workflow.

Integrations: Salesforce, NetSuite, Microsoft 365
Formats: PDF, Word DOCX, Excel
Authentication: Email, SMS, or multi-factor

Key Dates, Notices, and Tax Reporting Windows

Key dates and deadlines for contract execution, filings, and tenant notice obligations vary by state; track notice windows and tax reporting deadlines.

Execution and Effective Date:

Enter MM/DD/YYYY; governs obligations and notice periods.

Notice to Tenants:

Follow state landlord-tenant statutes for notice periods.

Insurance Renewal Dates:

Align coverage effective dates with contract term.

Tax Reporting Windows:

Retain payment records for IRS reporting requirements.

Document Retention Start:

Retention period begins at creation or last effective date.

Lifecycle Milestones: From Onboarding to Offboarding

Milestones for a managed-contract lifecycle help coordinate onboarding, regular reporting, renewals, and offboarding while establishing clear timestamps and responsibilities.

01

Onboarding and Setup

Complete property intake, bank account setup, and access provisioning.

02

Monthly Operations

Collect rent, schedule maintenance, and deliver monthly reports.

03

Quarterly Review

Assess KPIs, adjust budgets, and approve capital projects.

04

Offboarding and Handover

Reconcile accounts, deliver tenant files, and transfer keys.

Common Preparation Mistakes to Avoid

Incomplete scope descriptions lead to disputes over which maintenance items are included in the management fee and which require owner approval or separate funding.
Vague insurance clauses can leave gaps in coverage, exposing owners or managers to unexpected liability if policies are insufficient or beneficiaries are not properly named.
Misstated fee calculations or failure to define billing cycles cause billing disputes and delayed payments, creating cash-flow problems and administrative burden.
Failure to follow state-specific notice or licensing requirements can render contract provisions unenforceable and create regulatory penalties for property managers.

Consequences of Errors or Noncompliance

1099 Reporting: Late filing penalties under IRC §6721

I-9 Violations: Civil fines $281–$2,789 per violation

Insurance Lapse: Potential liability and voided coverage

Unlicensed Management: State fines and contract unenforceability

Tenant Notice Errors: Risk of invalid eviction or penalty

Intentional Disregard: $660+ per form, no cap (IRC §6721)

Security and Compliance Considerations

Encryption in Transit: TLS 1.2 and 1.3 encryption in transit

Encryption at Rest: AES-256 encryption for data at rest

Certifications: SOC 2 Type II and ISO 27001 certified

HIPAA Support: BAA available for covered entities

Regulatory Compliance: ESIGN, UETA, and 21 CFR Part 11 support

Accessibility: WCAG 2.0 Level AA conformance

Real-World Examples of Managed-Contract Usage

These examples illustrate how organizations reduce turnaround time and maintain compliance using managed-contract templates and digital signing.

Martin Properties

Tim Martin, founder of Martin Properties, used online contract management to process leasing and maintenance agreements remotely.

Resulted in faster execution and full compliance.
He reports processing and executing documents online with built-in security and mobile access, enabling the team to complete signings without in-person meetings and keep an auditable record for each transaction.

Optica Ventures

Optica Ventures applied managed-contract templates across rental properties to simplify tenant onboarding and vendor coordination.

Interface was easy for team and customers.
The firm reduced administrative steps by standardizing clauses and using a centralized document repository, leading to fewer clerical errors, faster tenant response times, and clearer records for audits and owner reporting.

Profiles: How Different Roles Use the Managed Contract

Tim Martin — Founder

Tim Martin uses the Real Estate Managed Contract template to execute leases and vendor agreements remotely. He emphasizes mobile signing and offline capabilities to maintain uptime, and relies on auditable records to support compliance and simplify owner reporting.

Kodi-Marie Evans — Director

At Xerox, Kodi-Marie Evans integrated managed-contract workflows with NetSuite to automate data flow between agreements and accounting. That reduced manual entry, improved invoice accuracy, and ensured signed documents were attached to transaction records for audits.

Pricing and Feature Comparison: signNow and Common Competitors

This vendor comparison summarizes starting prices and select capabilities relevant to executing a Real Estate Managed Contract; signNow appears first per comparison rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo billed annually; month-to-month higher	$15/user/mo billed annually; monthly options cost more	$14/user/mo billed annually; enterprise tiers vary	$19/user/mo billed annually; templates and e-sign included	$15/user/mo billed annually; developer plans available
Free Trial	7-day free trial, no credit card required	Free trial availability varies by plan and region	Free trial availability varies by plan and region	Free trial availability varies by plan and region	Free trial availability varies by plan and region
Bulk Send	Bulk send available on Business Premium and higher plans	Bulk send supported via specific plan add-ons	Bulk distribution included with some Adobe Sign plans	Bulk send available for proposals and documents	Bulk send not available or limited on basic plans
Audit Trail	Full audit trail with timestamps, IP, and action log	Full audit trail and compliance logs	Comprehensive audit trail and signer metadata	Audit trail with standard signer metadata	Audit trail with signer metadata retained
HIPAA Compliant	Supports HIPAA compliance; BAA available on request	Offers HIPAA support; BAA available for covered entities	HIPAA-compliant configurations available; BAA options exist	Does not offer HIPAA BAA on standard plans	No HIPAA BAA for standard HelloSign plans
Envelope Cap	No envelope cap; usage-based Site License available	Limit 100 envelopes per user per year on some plans	Envelope caps vary by plan and contract	Document send limits depend on subscription tier	Envelope limits vary; check plan details with vendor

FAQs: Common Questions About Execution, Validity, and Storage

Frequently asked questions address enforceability, notarization, eSignature workflows, corrections, and storage for the Real Estate Managed Contract.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and by UETA in most states when the four-prong validity test—intent, consent, attribution, and retention—is satisfied; some exceptions apply for wills and certain court filings.
Are notarized electronic signatures accepted?
Remote online notarizations are accepted where authorized by state law and when identity-proofing, audio-video recording, and retention requirements are met; verify state notary commission rules for RON availability and session retention.
What happens if a field is incorrect?
Incorrect names, dates, or payment terms can impair enforceability and cause tax reporting problems. Correct errors prior to execution or execute a signed amendment; maintain version control and retain both originals and amendments for audits.
Do I need witnesses or a notary for real estate documents?
Most recording offices require a notary acknowledgement for deeds; witness requirements vary by state and document type. Check the state recorder or notary statute and include witness lines when lender or state law requires them.
How long must I keep signed copies?
Retain executed contracts for the contract term plus statutory periods: IRS records three years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)) where applicable, and longer where state law or litigation risk requires it.
Can the contract be revoked or amended later?
Amendments take effect when signed by all parties. Revocation or unilateral termination depends on the contract's termination clause and applicable state law; follow notice and cure procedures to limit breach exposure.

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