Can this be signed electronically?

Yes. Electronic signatures generally satisfy ESIGN (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention are met. Consumer-facing transfers may also require an ESIGN disclosure.

Is notarization always required?

Notarization is commonly required for deeds and for certain powers of attorney; requirements vary by state and document type. County recorder or title company guidelines determine acceptability for recording.

Can I use remote online notarization (RON)?

Many states permit permanent RON with identity proofing and audio-video recording; verify your state notary commission and retain RON session records as required by statute.

How do I revoke or cancel the authority?

Revoke in writing, deliver notice to the agent and relevant third parties, and record a termination or revocation where the original was recorded. For recorded instruments, file the revocation with the same recorder.

What happens if names don’t match?

Name mismatches between deed, ID, and signature blocks can lead to rejection by banks or title companies. Correct mismatches via affidavit or corrected instrument; consult counsel for recorded documents.

Which eSignature features reduce fraud risk?

Use stronger signer authentication (SMS, knowledge-based, or advanced ID), capture audit trails, enable tamper-evident signed PDFs, and, where required, use PKI or certificate-based signatures for non-repudiation.

Electronic Signature
Templates
Real estate
Real Estate Managing Authority

Real Estate Managing Authority

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE MANAGING AUTHORITY

This Real Estate Managing Authority ("Authority") is entered into and made effective as of by and between the undersigned Owner and the Managing Authority described below. The Owner hereby appoints and authorizes the Managing Authority to act on the Owner's behalf with respect to the Property identified in this document, subject to the terms and limitations set forth herein.

Parties

Owner Name

Entity Type: Individual Corporation LLC

Owner Contact Address Owner Phone Owner Email

Managing Authority (Agent) Name

Entity Type: Individual Corporation LLC

Managing Authority Business Address Managing Authority Phone Managing Authority Email

Property Identification

Property Address Parcel / APN Number Legal Description

Grant of Authority

The Owner grants the Managing Authority the following powers with respect to the Property. The Managing Authority shall exercise such powers in a commercially reasonable manner and in accordance with applicable law.

Collect, receipt, and disburse rents, fees and other income.

Negotiate, enter into, amend, and execute leases, extensions, and renewals on behalf of Owner, subject to lease term limits and rent minimums set forth below.

Receive and manage security deposits, including collection, escrow and lawful disposition at termination of tenancy.

Contract for, supervise and approve repairs and maintenance within authorized monetary limits; engage contractors, vendors and inspectors.

Make emergency repairs necessary to prevent damage to the Property or persons when Owner cannot be reached.

Institute, defend and prosecute eviction or other legal proceedings involving tenants, and retain counsel as reasonably necessary.

Pay ordinary and necessary bills and obligations related to the operation of the Property.

Prepare, present and settle claims under property or liability insurance and coordinate repairs covered by insurance.

Sign agreements, releases and documents necessary to manage and operate the Property within the scope of this Authority.

Leasing Authority and Limits

Maximum individual lease term (months): Minimum rent amount permitted without prior Owner approval:

Standard Security Deposit Amount

Financial Terms

Management Fee Leasing / Placement Fee Reserve Fund for Repairs / Operating Account Compensation Payment Due Date

Banking and Funds

Bank/Trust Account for Receipts Funds Distribution and Accounting Procedures

Maintenance, Repairs and Contractors

Authorized repair approval limit without prior Owner consent: Emergency repair limit:

Maintenance responsibility (select all that apply): Owner Managing Authority

Insurance, Indemnity and Liability

The Owner shall maintain casualty and liability insurance covering the Property in amounts reasonably satisfactory to the Managing Authority and shall name the Managing Authority as an additional insured or loss payee where required for actions undertaken by the Managing Authority. The Managing Authority shall not be liable for loss caused by Owner's failure to maintain adequate insurance.

Require proof of insurance prior to commencement of management:

Reporting and Records

Reporting Frequency Accounting Delivery Method

Termination, Default and Remedies

Termination for convenience by either party shall require written notice delivered at least days prior to the intended termination date. In the event of material breach, the non-breaching party may terminate this Authority upon written notice if the breach is not cured within thirty (30) days after receipt of written demand to cure, except where a longer cure period is required by law.

Early Termination Fee (if any)

Disclosures

Lead-based paint present: Yes No

Known mold or water intrusion: Yes No

Prior material damage or structural repairs: Yes No

If any disclosures are marked Yes, describe

Notices

Owner Notice Address Managing Authority Notice Address

Governing Law; Entire Agreement

This Authority shall be governed by and construed in accordance with the laws of the State of . This instrument constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.

Owner Certifications

The Owner certifies that the Owner has full authority to enter into this Authority for the Property described above and that there are no other agreements in conflict with the powers granted herein. The Owner agrees to indemnify and hold harmless the Managing Authority from liabilities, losses or claims arising from Owner's failure to disclose material facts or to maintain required insurance.

Owner:

By:

Date:

Managing Authority:

By:

Date:

What the Real Estate Managing Authority Is and When It Applies

A Real Estate Managing Authority is a formal document that grants a named individual or entity the power to manage specific real property matters on behalf of an owner or trust. Typical authorities include leasing, rent collection, property maintenance, contract execution, and interaction with government agencies. The instrument may be limited by time, scope, or transaction type, and often combines signature blocks, specified powers, identification details, and acceptance by the appointed manager. Properly drafted, it clarifies responsibilities, reduces disputes, and creates a record for third parties such as banks, title companies, and regulators.

Why a Clear Managing Authority Matters

A written managing authority documents who may act, the permitted actions, and any limits or conditions. It reduces ambiguity when third parties rely on agent signatures and is often required for banking or title purposes.

Who Typically Prepares and Signs This Document

The Real Estate Managing Authority is prepared when an owner, trustee, or corporate officer needs to delegate property management responsibilities to an agent, manager, or third-party company.

Owners and investors who cannot manage property themselves due to distance, incapacity, or time constraints
Property managers and management companies that require written authority to collect rent and sign leases
Lenders, title companies, or banks that require proof of an agent's authority before accepting signatures

Ensure each signer and any required witnesses or notaries follow the applicable state rules to avoid later challenges to the agent’s authority.

Common Signers and Their Roles

Property Manager

A licensed manager or management firm authorized to perform leasing, rent collection, maintenance oversight, and tenant communications; signs contracts and accepts payments in the owner's name when the authority is explicit.

Authorized Agent

An individual or attorney-in-fact appointed by owner or trustee to execute specified transactions, present documents to title companies, and represent the property in administrative or legal matters per the document's scope.

Essential Elements to Include in a Professional Managing Authority

A complete Real Estate Managing Authority should be precise about identity, powers, limitations, dates, signatures, and authentication to avoid disputes and support acceptance by third parties.

Principal Details

Full legal name and contact information for the property owner(s) or grantor; include entity type and EIN if applicable to verify authority.

Agent Identification

Full legal name and address of the appointed manager or agent plus business entity details and a primary contact method for verification.

Scope of Powers

Detailed list of permitted actions (leases, rent collection, repairs, contract execution, escrow handling). Limit or exclude powers as needed.

Effective Dates

Clear effective date and optional expiration or review dates. Include conditional triggers for activation, such as owner incapacity or absence.

Signatory Blocks

Signature lines for owner(s), agent, date, and printed names. Add corporate title lines when an entity signs.

Authentication

Notary acknowledgment, witness lines where required, and optional authentication methods such as two-factor ID or remote online notarization details.

Step-by-Step: Completing the Managing Authority

Follow this sequence to prepare, authenticate, and distribute the Real Estate Managing Authority correctly.

01

Assemble documents: Collect owner ID, property deed, and entity paperwork.
02

Draft or select form: Use a template and tailor the scope and dates.
03

Sign and authenticate: Sign before a notary or arrange required witnesses.
04

Distribute copies: Share executed copies with banks, title, and property managers.

How eSubmission and Authentication Typically Flow

A digital workflow replaces paper routing: upload, tag fields, set signer order and authentication, then send. The system records an audit trail for each action.

Upload Document: Upload PDF or DOCX and confirm content is final.
Place Fields: Add signature, date, initials, and conditional fields as required.
Set Authentication: Choose email link, SMS code, or stronger ID checks.
Send and Record: Send to recipients and retain the audit trail and final signed PDF.

Configuring an Online Completing Workflow

These settings reflect common configuration choices for secure e-completion and third-party acceptance.

Field	Configuration
Signer Order	Specify owner first, then agent, then witnesses/notary
Authentication Method	Email link with optional SMS two-factor
Notary Integration	Enable RON session or schedule in-person notarization
Audit Trail	Capture timestamps, IPs, and action history

Distribution Channels and Platform Requirements

Choose distribution and platform settings so receiving parties can verify signatures and authentication without friction.

File Formats: PDF and DOCX supported for upload and final signed export
Integrations: CRM and storage integrations (Salesforce, NetSuite, Google Workspace) ease routing
Authentication: Email, SMS code, KBA, and optional advanced signer ID checks

Security and Compliance Features to Expect

Encryption In Transit: TLS 1.2/1.3

Encryption At Rest: AES-256

Audit Trails: Timestamped action logs

Certifications: SOC 2 Type II, ISO 27001

Privacy Laws: GDPR and CCPA compliance

Healthcare BAA: HIPAA (BAA required)

Common Legal Risks and Consequences of Errors

Invalid Authority: Third parties may refuse reliance if signatures or notarization are defective

Recording Delays: Improperly executed documents can be rejected by county recorders

Tax Exposure: Incorrect payer or owner data can trigger IRS penalties or withholding

Liability Gaps: Vague scope can expose owners to agent missteps

Authentication Failure: Weak signer verification increases fraud risk

Notary Noncompliance: RON or notary lapses can void the acknowledgement

Frequent Preparation Mistakes to Avoid

Using informal or unsigned templates without notarization or witness blocks, which causes banks or title companies to reject the document.
Failing to specify limits on authority (amount caps, duration, or transaction types), which can lead to unauthorized commitments.
Mismatched names between owner, deed, and identification documents, triggering identity or title verification failures.
Not verifying state-specific witness or notarization rules, especially for deeds and durable powers of attorney.

Real-World Examples of Managing Authority Use

These examples show how property owners and managers use a managing authority to streamline operations and establish third-party reliance.

Martin Properties

Tim Martin needed remote execution for multiple leases while traveling

Manager processed leases and rent collection online
By using a notarized, clearly scoped authority, he maintained compliance, expedited tenant onboarding, and provided banks with immediate verification for deposit changes.

BIS (Business Services)

Dan Rotelli required an agent to sign vendor contracts during acquisitions

Agent executed documents under a limited authority
The limited, dated authority prevented overreach, supported vendor acceptance of signatures, and reduced legal review time during the transaction.

Timing Considerations and Key Deadlines

Certain administrative and tax deadlines intersect with property management authority actions; plan around these dates to avoid penalties and delays.

W-9 Requests:

Provide W-9 information when requested by payers; there is no statutory filing deadline

Form 1099-NEC:

Issue to recipients and IRS by January 31 for nonemployee compensation

Form 1099-MISC:

Recipient copies by January 31; IRS filing dates vary by paper or electronic method

Individual Tax Return:

Form 1040 due April 15 (extension by filing Form 4868)

I-9 Retention:

Keep I-9 records for 3 years after hire or 1 year after termination, whichever is later

eSignature Vendor Comparison for Managing Authority Workflows

Key plan and capability differences affect cost, authentication strength, and compliance support; signNow is listed first for neutral comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 env/user/yr	Varies	Varies	Varies

Frequently Asked Questions About the Managing Authority

Answers to common questions about execution, notarization, electronic signatures, revocation, and recordkeeping for the Real Estate Managing Authority.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures generally satisfy ESIGN (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention are met. Consumer-facing transfers may also require an ESIGN disclosure.
Is notarization always required?
Notarization is commonly required for deeds and for certain powers of attorney; requirements vary by state and document type. County recorder or title company guidelines determine acceptability for recording.
Can I use remote online notarization (RON)?
Many states permit permanent RON with identity proofing and audio-video recording; verify your state notary commission and retain RON session records as required by statute.
How do I revoke or cancel the authority?
Revoke in writing, deliver notice to the agent and relevant third parties, and record a termination or revocation where the original was recorded. For recorded instruments, file the revocation with the same recorder.
What happens if names don’t match?
Name mismatches between deed, ID, and signature blocks can lead to rejection by banks or title companies. Correct mismatches via affidavit or corrected instrument; consult counsel for recorded documents.
Which eSignature features reduce fraud risk?
Use stronger signer authentication (SMS, knowledge-based, or advanced ID), capture audit trails, enable tamper-evident signed PDFs, and, where required, use PKI or certificate-based signatures for non-repudiation.

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