Can this agreement be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and by UETA in most U.S. jurisdictions. Ensure the four-prong validity tests (intent, consent, attribution, retention) are met and confirm any consumer-disclosure requirements for consumer-facing transactions.

Is notarization or witnesses required?

Generally a Market Ready Agreement does not require notarization, but specific records that transfer title (deeds) do. Notary acknowledgement is commonly required for deeds; witness requirements vary by state. Check local notary statutes and consider RON where authorized.

What if a tenant refuses vendor access?

Include express access and notice clauses in the agreement, require landlord notices to tenants, and document attempts to obtain access. If access is withheld, consult local landlord-tenant law and counsel for remedies; do not force entry.

How can the agreement be revoked or cancelled?

Follow the termination and cancellation clause in the agreement: provide written notice, settle outstanding vendor payments or holdbacks per contract, and record acceptance or remediation steps. Keep written records of all notices and approvals.

What if vendor costs exceed the approved budget?

Implement a written change-order procedure. Unauthorized overages typically require owner approval; absent approval, owner may contest payment and vendors may file mechanic's liens if unpaid.

How long should I keep the signed agreement?

Retain the agreement for at least three years after termination for tax and enforcement reasons (IRC §6501(a)). For real estate matters, retain for seven to ten years; healthcare-related material requires six years (45 CFR §164.530(j)). Consult counsel for state-specific timelines.

Electronic Signature
Templates
Real estate
Real Estate Market Ready Agreement

Real Estate Market Ready Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE MARKET READY AGREEMENT

This Market Ready Agreement (Agreement) is entered into as of by and between the parties identified below. The parties agree that the Provider will prepare the Property identified herein for active marketing and listing in accordance with the terms and conditions set forth.

Parties

Owner (Property Owner) Provider (Market Ready Service Provider)

Property Identification

Property Address Parcel / APN Number Legal Description

Scope of Services

The Provider shall perform the following services as selected and described. Owner authorizes Provider to engage subcontractors and to incur costs expressly approved in writing by Owner or pursuant to the payment authorization below.

Services (select applicable): Cleaning / Deep Clean Staging / Furnishing Minor Repairs / Handyman Landscaping / Curb Appeal Professional Photography / Virtual Tour Other (describe)

Timeline

Start Date: Estimated Completion Date:

Inspection / Punch List Period

Payment and Fees

Total Estimated Cost: $

Deposit / Authorization

Payment Method (select): Owner direct payment Escrow disbursement at closing Provider invoice (net terms)

Owner expressly authorizes Provider to charge the deposit amount and to invoice for approved work. If the parties agree, Owner authorizes deduction of approved costs from sale proceeds or escrow disbursement upon closing.

Payment Schedule / Special Terms

Insurance, Licenses & Warranties

Provider represents and warrants that it holds all required licenses to perform the scope of work, will maintain commercial general liability insurance with limits not less than $ per occurrence, and will provide certificates of insurance upon request.

Provider warrants workmanship for a period of days after completion, except for defects caused by third parties or Owner's failure to maintain the work.

Indemnification, Liens and Releases

Provider shall indemnify, defend and hold Owner harmless from claims, liabilities, losses and expenses arising from Provider's acts, omissions, or breach of this Agreement, except to the extent caused by Owner's negligence or willful misconduct. Provider shall promptly pay subcontractors and suppliers and shall deliver conditional and unconditional lien releases upon payment as applicable.

Default and Remedies

If Provider fails to commence or substantially perform the agreed services within the schedule, Owner may provide written notice and allow a cure period of days. If not cured, Owner may terminate this Agreement and pursue remedies including withholding payment, engaging other providers, and recovery of additional cost and damages.

Termination

Either party may terminate for material breach if the breach is not cured within the cure period above. Upon termination, Provider shall deliver invoices for work performed and materials purchased, along with lien releases to the extent payment is made. Termination shall not affect rights accrued prior to termination.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by certified mail, courier, or personal delivery and shall be effective upon receipt.

Owner Notice Address Provider Notice Address

Disclosures

The parties acknowledge the following known conditions (select applicable).

Lead-based paint present: Yes No Known mold or water intrusion history: Yes No Prior material damage or structural repairs: Yes No Occupied by tenants during work: Yes No Additional Disclosures / Notes

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state where the Property is located. This Agreement constitutes the entire agreement between the parties concerning the subject matter herein and supersedes all prior negotiations and agreements. No amendment shall be effective unless in writing and signed by both parties.

Acknowledgment and Authorization

Owner acknowledges that Provider may need access to the Property and authorizes Provider and its subcontractors to enter the Property for the purpose of performing the Services. Owner shall provide keys, codes, and reasonable access as required. Provider will exercise reasonable care and will comply with Owner's reasonable directions while on the Property.

Owner authorizes Provider to procure services and supplies from third parties as necessary to complete the Scope of Services. Provider shall provide receipts and invoices upon request and shall use commercially reasonable efforts to obtain competitive pricing.

Owner Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

What the Real Estate Market Ready Agreement Is

Real Estate Market Ready Agreement is a written contract used between a property owner and a listing agent, contractor, or property manager that documents the scope, timing, and responsibilities for preparing a residential or commercial property for market listing. The agreement typically covers repairs, cleaning, staging, access for showings and inspections, allocation of costs, and timelines for completion. It clarifies who performs work, approves expenses, and signs off on completion standards. The document serves as a practical project plan and contractual record to reduce disputes and ensure the property meets listing condition expectations.

Why a Market Ready Agreement Matters

Use a Real Estate Market Ready Agreement to set clear expectations about scope, timing, and costs for pre-listing work. The agreement reduces disputes, accelerates readiness for showings, and documents approvals needed for repairs, staging, and short-term vendor engagement.

Who typically completes and signs this agreement

Agents, brokers, property owners, property managers, and vendors commonly complete or sign the Real Estate Market Ready Agreement for coordinated pre-listing work.

Listing agents — coordinate vendors, set timelines, and approve workmanship to meet brokerage listing standards.
Property owners — authorize work, approve budgets, and retain receipts to support price adjustments or disclosures.
Property managers / landlords — schedule access, supervise vendors, and ensure habitability or lease compliance.

When responsibilities and budgets are documented up front, parties reduce misunderstandings and speed the process from preparation to active listing.

Key parts to include in a professional agreement

A professional Real Estate Market Ready Agreement combines scope, cost approvals, timing, access permissions, and completion standards to create a binding pre-listing work plan.

Parties

Identify seller, listing agent, property manager, and any vendor with contact information and role. Include legal entity names to match title and tax records to prevent disputes and payment delays.

Scope

Detail each task (repairs, cleaning, staging, inspections), deliverables, material standards, and responsibilities. Attach vendor quotes or estimates as exhibits to avoid ambiguity.

Budget

State approved budgets, payment terms, limits on owner contributions, and change-order procedures. Specify invoicing and receipt requirements for reimbursements.

Access

Define access windows for vendors and showings, key exchange or lockbox rules, tenant notice obligations, and liability for damage during access periods.

Vendor Authorization

Specify approved vendors or vendor selection process, insurance and licensing requirements, and whether the agent may contract on the owner's behalf within set budgets.

Sign-off

Set acceptance criteria, final inspection steps, required signatures for completion, and remedies for unmet standards such as holdbacks, repairs, or corrective action timelines.

Step-by-step: how to complete and execute the agreement

Follow these steps to complete and execute a Real Estate Market Ready Agreement, from drafting to final sign-off.

01

Draft agreement: Populate parties, property, scope, dates.
02

Attach estimates: Add vendor quotes and receipts.
03

Review terms: Owner and agent confirm budget and schedule.
04

Sign & distribute: Sign, notarize if required, and share copies.

How to configure an online workflow

Configuration checklist for completing and sharing the Real Estate Market Ready Agreement using an online eSignature platform.

Field	Configuration
Template	Create numbered template with exhibits for quotes
Signers	Owner; listing agent; vendor as needed
Authentication	Email link or SMS code; KBA for high-value
Delivery	Automatic copies to owner and brokerage file

Where to send the completed agreement and copies

Where to send and store the completed Real Estate Market Ready Agreement and the typical pathway for approvals.

Owner copy: Deliver signed PDF to the property owner.
Broker file: Place final agreement in brokerage transaction file.
Vendor copies: Send approved vendor contacts and purchase orders.
Listing attachment: Attach completion confirmation when listing goes live.

Technical and platform considerations for e-signing

Select an e-signature platform that provides an audit trail, TLS/AES encryption, and optional HIPAA BAA for protected data.

Browser support: Modern Chrome, Edge, Safari
File formats: PDF, DOCX supported
Integrations: MLS tools, CRM, cloud storage

Common deadlines and processing expectations

Typical deadlines and processing expectations for completing pre-listing work, approving invoices, and confirming sign-off before listing goes live.

Initial estimate approval:

Owner approval within 3–7 business days.

Work completion target:

Complete tasks within agreed timeline, commonly 7–21 days.

Invoice submission:

Vendors submit invoices within 5 business days of completion.

Final inspection:

Agent or owner inspects within 2 business days of notice.

Listing activation:

List property after sign-off and receipt of documentation.

Sequential milestones from agreement to listing

Key milestones from agreement execution to listing activation, shown as sequential stages for project tracking.

01

Execute Agreement

All parties sign, date, and authorize vendors.

02

Order Work

Schedule vendors and obtain permits as needed.

03

Complete Work

Vendors finish tasks and submit receipts.

04

Sign-off & List

Final acceptance and MLS listing activation.

Common preparation mistakes to avoid

Vague scope descriptions that omit materials, standards, or quantities lead to disagreement about whether work meets listing-ready criteria and can cause delay during final inspection.
Failing to document approved spending limits or change-order procedures can result in unpaid vendor invoices, liens, or owner disputes after completion.
Using inconsistent party names or failing to match the owner name to title records can complicate vendor payment, insurance claims, and transfer of proceeds.
Neglecting access permissions, tenant notice requirements, or vendor insurance proofs increases liability and can invalidate recovery for property damage or missed deadlines.

Risks and contractual penalties from errors

Dispute Claims: Contract breach litigation risk.

Vendor Nonpayment: Unpaid invoices and mechanic's liens.

Listing Delays: Missed market windows.

MLS Sanctions: Noncompliant disclosures risk fines.

Notary Issues: Invalid acknowledgement if incorrect.

Tax/Accounting Errors: Deduction documentation problems.

Select eSignature pricing and capability snapshot

Comparison of signNow and common alternatives for e-signing Real Estate Market Ready Agreements; signNow is listed first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about execution, signatures, and records

Answers to common questions about electronic signing, notarization, cancellations, and record retention for Real Estate Market Ready Agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and by UETA in most U.S. jurisdictions. Ensure the four-prong validity tests (intent, consent, attribution, retention) are met and confirm any consumer-disclosure requirements for consumer-facing transactions.
Is notarization or witnesses required?
Generally a Market Ready Agreement does not require notarization, but specific records that transfer title (deeds) do. Notary acknowledgement is commonly required for deeds; witness requirements vary by state. Check local notary statutes and consider RON where authorized.
What if a tenant refuses vendor access?
Include express access and notice clauses in the agreement, require landlord notices to tenants, and document attempts to obtain access. If access is withheld, consult local landlord-tenant law and counsel for remedies; do not force entry.
How can the agreement be revoked or cancelled?
Follow the termination and cancellation clause in the agreement: provide written notice, settle outstanding vendor payments or holdbacks per contract, and record acceptance or remediation steps. Keep written records of all notices and approvals.
What if vendor costs exceed the approved budget?
Implement a written change-order procedure. Unauthorized overages typically require owner approval; absent approval, owner may contest payment and vendors may file mechanic's liens if unpaid.
How long should I keep the signed agreement?
Retain the agreement for at least three years after termination for tax and enforcement reasons (IRC §6501(a)). For real estate matters, retain for seven to ten years; healthcare-related material requires six years (45 CFR §164.530(j)). Consult counsel for state-specific timelines.

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