Header
Property name, address, inspector credentials, and inspection date in one page header
A combined inspection for multiple units reduces repetitive data entry, standardizes observations, and makes comparative analysis simpler for property portfolios and multi-family assets. It centralizes evidence and supports consistent remediation planning across similar units.
Each recipient may require specific attachments (photos, repair estimates, floor plans) and an unambiguous signature and date to accept the inspection as evidence.
| Field | Configuration |
|---|---|
| Unit Identifier | Repeatable field group for unit number and address |
| Photo Attachment | Allow multiple image uploads with timestamp metadata |
| Conditional Notes | Show remedial detail only when a defect is flagged |
| Signer Routing | Sequential routing: inspector → property manager → lender (optional) |
Use a platform that preserves timestamps, signer attribution, and an immutable audit trail to support enforceability and lender review.
Schedule before critical underwriting or turnover deadlines
Deliver to lender or buyer per contract timing
Retention begins on inspection date
Set repair deadlines consistent with lease or sale contract
Maintain accessible copies for at least two years
Confirm units, access, and timelines with stakeholders before site visit
Complete unit-by-unit checks and capture photos and measurements
Aggregate unit findings and prepare summary recommendations
Obtain required signatures and distribute to designated recipients
Property name, address, inspector credentials, and inspection date in one page header
Repeatable checklist items per unit for consistent comparison
Recorded numeric values with units and instrument notes
Date-stamped photos referenced by item and filename
Aggregate defects, severity, and estimated repair priorities
Signed block with eSignature metadata and version history
A manager inspected 120 identical units over two days to create a single consolidated report
A lender requested uniform roof and HVAC checks across 30 buildings
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |