Legal Description
Metes-and-bounds or lot-block-tract language that precisely defines parcel boundaries for title instruments and recording.
Accurate parcel documents reduce title risk, speed closing and recording, and lower dispute potential. When executed and retained under ESIGN (15 U.S.C. ch. 96) or UETA, electronic copies and signatures are generally legally equivalent to paper, provided the transaction meets statutory conditions.
Several parties rely on parcel documents to complete real estate transactions and maintain records.
Each stakeholder may require different supporting attachments—surveys, plats, and recorded easements are commonly requested to validate the parcel.
Metes-and-bounds or lot-block-tract language that precisely defines parcel boundaries for title instruments and recording.
APN or PIN assigned by the county assessor for tax identification and cross-referencing plats and tax records.
Recorded plat book and page or survey exhibit that shows measured dimensions and monuments tied to the description.
Recorded rights, restrictions, utility easements, and mortgage liens that affect use or transferability of the parcel.
Stated acreage and boundary coordinates, where applicable, to reconcile mapped area with legal description and survey.
Space for county recorder entries: instrument number, filing date, and official stamp for public indexing.
| Field | Configuration |
|---|---|
| Signer Order | Owner | Lender | Escrow | Title |
| Authentication | Email link and optional SMS code |
| Attachments | Require PDF plat / survey |
| Notarization | In-person or RON where authorized |
Use PDF-first workflows and integrations to ensure record fidelity and easy submission to county systems.
Choose a platform that preserves audit trails, supports high-resolution PDF attachments, and integrates with your title and document management systems.
Record as soon as practicable after closing; counties vary in processing speed and public indexing.
Changes may affect next tax period; appeal deadlines vary by jurisdiction.
Use the most recent survey; older surveys may not reflect current encumbrances.
Confirm state RON authorization and retention requirements before remote notarization.
Provide final parcel documentation to underwriter prior to policy issuance.
Prepare description and attachments; confirm accuracy and cross-check records.
Signers complete execution with required notarization or RON as allowed.
Deliver signed document and fees to county recorder for indexing.
Obtain instrument number and recorded copy for title and tax records.
Tim Martin used online execution to complete parcel attachments for a sale within one business day.
Optica Ventures standardized parcel exhibits across transactions to reduce errors.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium+) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes (BAA available) | Yes (BAA available) | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |