Legal Description
Precise metes-and-bounds or lot/block/subdivision text that uniquely identifies the parcel in county records; use exact punctuation and plat references to avoid ambiguity.
A correct plot document reduces title defects, speeds closings, and prevents disputes by clearly fixing boundaries and recorded encumbrances. Accurate documentation supports permitting, financing, and property tax reporting while reducing post-closing litigation risk.
Typical preparers and primary users range across transactional and technical roles.
Secondary users include insurers, surveyors, and municipal permitting offices that depend on the document for verification.
Precise metes-and-bounds or lot/block/subdivision text that uniquely identifies the parcel in county records; use exact punctuation and plat references to avoid ambiguity.
Scaled diagram showing boundary lines, dimensions, bearings, and fixed monuments; include a north arrow, scale bar, and surveyor seal where required by state or county rules.
Assessor parcel number (APN), lot and block numbers, and subdivision names that link the plot to public tax and land records.
Recorded easements, rights-of-way, covenants, liens, and mortgages summarized with recording book/page or document number for title review.
Current recorded owner name and mailing address plus prior conveyance references to support chain-of-title verification.
Space for county recorder stamp, recording date, instrument number, and any transfer tax or fee notations used at submission.
| Field | Configuration |
|---|---|
| Authentication Method | Email link or SMS code; use RON/KBA if county requires notarization proof |
| Signature Fields | Place signer name, signature, and date fields where the recorded instrument expects them |
| Conditional Fields | Show notary block only when remote notarization is not used |
| Storage Location | Save final PDF/A in secured cloud storage with audit trail |
Ensure the platform supports the authentication and file formats required for your county and lender.
Title and lender review often take 1–3 business days for standard transactions
Paper recordings commonly take 1–4 weeks; eRecording often posts within 24–72 hours
Audio-video sessions typically retained 5–10 years per state RON rules
Transfer tax or excise filing deadlines vary by municipality
Clearing exceptions can add multiple days to closing timelines
Legal description and survey plan finalized by surveyor and reviewer
Title and lender confirm encumbrance summaries and required attachments
Signatures obtained and notary or RON performed as required
County records instrument and copies go to title, owner, and lender
When closing remotely, we shifted exhibits and plot maps to electronic workflows to avoid in-person delays.
Standardized plot documents across transactions to reduce review time and title exceptions.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |