Property Condition
Describe the condition of structural elements, roof, HVAC, plumbing, electrical, and any known defects, with dates and remediation details when available.
Clear, accurate disclosures protect parties from later claims, support good-faith negotiations, and speed title and financing checks while documenting known property conditions for legal compliance.
Multiple transaction participants use disclosures to evaluate risks and obligations before closing.
Proper distribution and retention ensure the disclosure record is available for escrow, title underwriting, and any subsequent dispute resolution.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS code; use stronger KBA for high-risk transactions |
| Notifications | Enable automatic reminders and completion alerts for all recipients |
| Template Reuse | Save standard disclosure forms as templates for consistent use |
| Integrations | Connect with title, CRM, or document storage (Salesforce, NetSuite, Box) |
Ensure the platform supports the file formats, authentication strength, and integrations your transaction requires.
Choose configuration options that balance signer convenience with evidence needs—maintain audit trails, encrypted storage, and role-based access.
Describe the condition of structural elements, roof, HVAC, plumbing, electrical, and any known defects, with dates and remediation details when available.
List material repairs, permit numbers, contractor names, and completion dates; attach permit approvals and contractor invoices when possible to support claims.
Disclose known lead paint, asbestos, radon, underground tanks, floodplain history, or contamination, and include remediation documentation where applicable.
Note easements, boundary disputes, outstanding liens, unresolved code violations, and any pending litigation affecting the property or title.
State current occupancy, included appliances and systems, known appliance defects, and warranties transferable to the buyer.
Attach inspection reports, seller repair receipts, permits, and any addenda; clearly index exhibits referenced in the disclosure form.
Save a signed PDF with an embedded certificate of completion and clear page numbering for escrow and title.
Use PDF/A for long-term archival to meet record retention standards and long-term readability requirements.
Keep an editable DOCX copy for future revisions or to populate bulk templates across transactions.
Include audit logs showing signer email, IP, timestamp, and actions taken on each document.
Often required upon or before execution of the purchase agreement per contract terms
Set in contract; buyer typically has a defined period to inspect and request repairs
Seller must respond to inspection requests within contract-specified timeframe
Title exceptions and lender conditions may require additional disclosures before closing
Deed recording occurs at closing or shortly after, subject to county recorder processing times
Contract execution triggers disclosure delivery and opens buyer due diligence period
Buyer completes inspections and identifies repair requests or renegotiation topics
Seller provides any updated disclosures if new information arises before closing
Final signed disclosures are retained by escrow, title, and lender; deed recorded with county
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (available on Business Premium) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year limit | Varies | Varies | Varies |
A brokerage moved disclosures online to reduce in-person steps and speed closings.
An investment firm standardized disclosure templates across portfolio properties to reduce errors.