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Real Estate Prescribed Information

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REAL ESTATE PRESCRIBED INFORMATION

This Real Estate Prescribed Information is provided by the Seller to the Buyer to disclose known material facts relating to the condition, title encumbrances, and regulatory status of the real property described below. The information set forth is furnished pursuant to applicable real estate disclosure obligations and is true and correct to the best of the Seller's knowledge as of the date signed below.

PARTIES

Seller Name:

Seller Contact:

Buyer Name:

Buyer Contact:

PROPERTY IDENTIFICATION

TRANSACTION SUMMARY

Contract Purchase Price: $

Earnest Money Amount: $

Proposed Closing Date:    Possession Date:

DISCLOSURES — SELECT AND DESCRIBE IF YES

Lead-Based Paint (for properties built before 1978):

Mold / Water Intrusion:

Termite / Pest Damage or Treatment History:

Structural or Foundation Defects Known to Seller:

Sewage / Septic / Well:

Flood Zone / Repetitive Loss:

Encroachments, Easements, Boundary Disputes or Litigation Affecting Title:

Homeowners' Association (HOA) or Condominium Regime Exists:

FIXTURES, PERSONAL PROPERTY, AND ACCESS

INSPECTIONS, CONTINGENCIES, AND REPAIRS

Inspection Period (number of days):

UTILITIES, TAXES, AND FEES

Utilities Connected and Seller Responsibility Until Closing (water, gas, electric, sewer):

Known Special Assessments, Transfer Fees, or Supplemental Taxes:

LEGAL AND REMEDIES

Seller certifies that, to Seller's actual knowledge, the facts disclosed in this document are true and complete as of the date of signature. Seller understands that material misrepresentations or omissions may be subject to legal remedies under contract and applicable law, including rescission, damages, and indemnity obligations.

Buyer acknowledges receipt of this Prescribed Information and understands that the Buyer must independently verify any representation material to Buyer's decision to purchase. Acceptance of this disclosure does not waive Buyer's right to inspection, to satisfy contingencies, or to assert claims for undisclosed defects.

Governing Law: The obligations and remedies under this disclosure shall be governed by the laws of the state in which the Property is located.

Entire Agreement: This Prescribed Information is intended to be part of and incorporated into the purchase contract between Seller and Buyer. It constitutes the entire disclosure by Seller of the matters addressed herein and supersedes all prior oral statements and representations with respect to those matters.

ADDITIONAL STATEMENTS

Seller:

Printed Name:

By:

Date:

Buyer:

Printed Name:

By:

Date:

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What the Real Estate Prescribed Information is and when it applies

The Real Estate Prescribed Information is a standardized disclosure and data worksheet used to record key facts about a real property transaction, including parties, legal description, consideration, and specific state disclosures. It is commonly used by brokers, agents, sellers, and closing professionals to ensure required information is collected and presented consistently before a purchase, sale, lease, or transfer is finalized. Depending on state law, portions of the prescribed information may be required at listing, at offer, at contract signing, or as part of closing documentation and recording with the county recorder.

Why accurate prescribed information matters for real estate transactions

Complete and accurate prescribed information reduces closing delays, supports compliance with state disclosure rules, and creates a clear record for title, tax, and regulatory review. It protects parties by documenting material facts and helps coordinate escrow, lender, and municipal requirements.

Why accurate prescribed information matters for real estate transactions

Typical users and roles for this document

The Real Estate Prescribed Information is used by multiple parties across the transaction to collect, check, and certify property facts before closing.

  • Brokers and agents — prepare and deliver disclosures to buyers and sellers and confirm completion of required fields prior to acceptance.
  • Title and escrow officers — use the form to verify legal descriptions, vesting, and recording instructions for title clearance and deed preparation.
  • Lenders and underwriters — rely on consistent data to process underwriting, verify collateral, and prepare mortgage documents.

Each participant uses the form for a different compliance or operational purpose; confirm your state and lender requirements before finalizing the entry.

Core components that should appear on a professional prescribed information form

A complete Real Estate Prescribed Information form groups identifying data, transaction terms, legal descriptors, disclosures, signature blocks, and routing instructions so downstream parties can process, review, and record the transaction. Consistent structure reduces questions and rework.

Parties

Full legal names for buyer, seller, and any entity with vesting or authority to sign.

Property ID

Street address, parcel number (APN), and complete legal description for recording purposes.

Transaction Terms

Purchase price, earnest money details, financing contingencies and key dates.

Required Disclosures

State-specific condition and environmental disclosures plus material fact statements.

Signature Block

Designated signature lines with printed name, title (if entity), and date fields.

Routing

Escrow and title contact details plus required attachments and filing instructions.

Step-by-step: completing the Real Estate Prescribed Information

Follow these sequential steps to prepare and route the prescribed information so title, escrow, and lenders can proceed without avoidable delays.

  • 01
    Collect party data: Confirm full legal names and entity status before entering information.
  • 02
    Confirm property ID: Use county records for the legal description and APN to ensure accuracy.
  • 03
    Enter transaction terms: Include purchase price, deposit amounts, and financing contingencies clearly.
  • 04
    Sign and route: Obtain required signatures, attachments, and send to escrow/title for processing.

Configuring an online workflow for prescribed information

Set up a digital workflow that validates required fields, routes the form in the correct order, and preserves an audit trail for each signing event.

Field Configuration
Required Fields Mark names, legal description, price, and signatures as mandatory.
Conditional Logic Show escrow or HOA fields only when the transaction includes those items.
Signer Order Enforce signing sequence: seller → buyer → broker → escrow.
Audit Trail Enable IP, timestamp, and signer authentication logging for each step.

Typical digital routing for the prescribed information

A clear routing flow helps stakeholders know when they must act and which attachments are required for title and recording.

  • Upload: Agent uploads completed form and supporting attachments to the transaction folder.
  • Pre-sign review: Title or escrow reviews entries and requests corrections if needed.
  • Signature collection: Parties sign in designated order via authenticated eSignature or in-person signing.
  • Delivery: Escrow receives final file, prepares closing statements, and sends to recorder.

Technical considerations for digital completion and eSubmission

Choose a platform that supports fillable PDFs, structured fields, an audit trail, and integration with your document management or escrow system.

  • Formats: PDF and Word DOCX are standard for fillable forms and recording-ready outputs.
  • Integrations: Integration with CRM and storage systems (Salesforce, NetSuite, Google Workspace) streamlines routing.
  • Authentication: Support for email, SMS, or stronger signer authentication reduces fraud risk.

Verify the platform can export an unalterable final PDF, preserve meta-data, and provide a time-stamped certificate of completion for title and audit purposes.

How eSignature platforms compare for Real Estate Prescribed Information workflows

Basic capability and pricing vary by vendor; choose a solution that supports required fields, audit trails, notarization or RON if needed, and HIPAA or industry compliance where applicable.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Limited per plan Limited per plan Limited per plan

Common timing and processing expectations

While timing depends on contract terms and state practice, these are common milestones and expectations for prescribed information processing.

Provide at offer or acceptance:

Deliver required disclosures and prescribed information before contract becomes binding where state law requires it.

Title review window:

Title and escrow typically request final prescribed information and attachments during the initial 7–14 day review period.

Closing submission:

Finalized prescribed information should be submitted to escrow at least 2–5 business days before closing.

Recording:

Deed and related documents are recorded per county recorder timelines; expect 1–14 business days for processing.

Retention start:

Retention begins on the execution or recording date depending on the document type.

Common mistakes when preparing prescribed information

  • Entering informal or abbreviated party names rather than full legal names causes title clearance delays and insurer exceptions.
  • Using an incorrect legal description or mismatched APN leads to recording rejections and may require corrective deeds.
  • Failing to collect required witness or notarization where state law demands it can void the transfer or delay recording.
  • Omitting seller financing or contingency details results in incomplete lender underwriting and possible closing postponement.

Penalties and risks from incorrect or incomplete prescribed information

Recording rejection: Fees or re-filing needed
Title exceptions: Insurer may issue exceptions
Closing delays: Escrow may postpone closing
Tax consequences: Incorrect transfer tax assessment
Civil liability: Claims for nondisclosure
Escrow costs: Additional administrative expense

Essential data elements to capture on the form

Full party names: Exact legal names
Property identifiers: Street, APN, legal description
Consideration: Purchase price amount
Effective date: MM/DD/YYYY format
Signature block: Signer name, title, date
Routing details: Escrow and title contacts

Frequently asked questions about the Real Estate Prescribed Information

Answers to common questions about execution, required fields, notarization, and electronic submission for prescribed information.


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