Can this agreement be electronically signed?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws. Confirm whether the specific transaction or local recording rules create an exception before relying solely on e-signatures.

Is notarization or witness authentication required?

Notarization is required for deeds in most states and some states require witnesses for deeds or powers of attorney. Check local statutes and recorder rules; Remote Online Notarization is acceptable only where state law and notary regulations permit.

What if a party's name is incorrect on the agreement?

Mismatched names can delay recording, trigger re-execution, or cause tax withholding issues. Correct names to match government IDs or formation documents; corrected deeds frequently require re-notarization and re-recording, increasing cost and time.

How should the deed be recorded after closing?

Submit the executed, notarized deed to the county recorder in the property's jurisdiction with required transfer tax or recording fee. Recording makes the buyer's interest public and protects priority; follow recorder formatting and fee rules precisely.

Will lenders accept electronic signatures?

Many lenders accept e-signed documents but underwriting and title insurance requirements vary. Confirm lender and title company acceptance early and ensure execution meets ESIGN/UETA and lender-specific delivery requirements for recorded originals.

How long must I retain the executed agreement?

Retain the agreement at least three years after filing per IRS baseline (IRC §6501(a)); retain longer for title or industry-specific requirements—commonly seven years for real-estate-related records and six years for HIPAA-related records (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Real Estate Properties Agreement

Real Estate Properties Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE PROPERTIES AGREEMENT

This Real Estate Properties Agreement (the Agreement) is made and entered into as of by and between:

Owner / Client Name: Owner / Client Address: Agent / Service Provider Name: Agent / Service Provider Address:

RECITALS

WHEREAS, Owner / Client represents that Owner is the legal owner of the real property described in the Property Description section and has the full right, power and authority to enter into this Agreement; and

WHEREAS, Agent / Service Provider is duly qualified and experienced to provide the services described below and has agreed to perform such services for Owner on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations relating to the management, disposition, improvement and/or sale of the real property listed in this Agreement.

PROPERTY DESCRIPTION

Properties Covered (address, parcel ID, brief description):

SCOPE OF WORK

Agent / Service Provider shall perform the services set forth below with reasonable care and in accordance with industry standards. Services may include marketing, tenant placement, property maintenance coordination, collection of rents, negotiation of contracts for repair, oversight of improvements, sale facilitation, and related activities as agreed in writing by the parties.

Detailed Scope of Work and Deliverables:

PAYMENT TERMS

Owner shall compensate Agent in accordance with the fee structure below. All amounts are stated in U.S. dollars unless otherwise indicated.

Fee Amount (per month or fixed): Payment Schedule (e.g. monthly, upon closing): Payment Due (number of days after invoice):

Late Payment: Any sum not paid within the period specified above shall bear interest at the lesser of (a) % per month, or (b) the maximum rate permitted by applicable law. Additionally, Owner shall be liable for reasonable collection costs and attorneys' fees incurred to collect overdue amounts.

Late Fee Flat Amount (optional):

TERM AND TERMINATION

This Agreement shall commence on and remain in effect until unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon providing the other party with days' prior written notice. Termination for cause may be effected immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

Early Termination Fee (if any):

CONFIDENTIALITY

Each party acknowledges that in the course of performing under this Agreement it will receive confidential and proprietary information of the other party. Each receiving party shall (a) hold such information in strict confidence; (b) use such information solely for the performance of this Agreement; and (c) not disclose such information to any third party without prior written consent of the disclosing party, except as required by law or to perform the services described herein. Confidential information does not include information that is or becomes generally available to the public other than as a result of a disclosure by the receiving party in violation of this provision.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its choice of law principles. Venue for any action arising out of or related to this Agreement shall be exclusively in the state or federal courts located in that state.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, agents and employees from and against any losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct or material breach of this Agreement.

ENTIRE AGREEMENT

This Agreement, including any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. Any amendments or modifications must be in writing and signed by authorized representatives of both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or such other address as either party may designate by written notice in accordance with this section. Notices shall be deemed given upon personal delivery, three (3) business days after deposit in the U.S. mail, postage prepaid, or one (1) business day after delivery to a nationally recognized overnight courier.

Owner / Client Notice Address: Agent / Service Provider Notice Address:

MISCELLANEOUS

If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall remain in full force and effect. The parties acknowledge that they have had the opportunity to seek independent legal counsel prior to executing this Agreement. No waiver of any breach shall be effective unless in writing and signed by the waiving party.

Owner / Client:

By:

Date:

Agent / Service Provider:

By:

Date:

What the Real Estate Properties Agreement Is and What It Covers

The Real Estate Properties Agreement is a legally binding contract that records terms and conditions for transfer, lease, or management of real property between named parties. It typically describes the property by legal description, states purchase price or rent and payment terms, allocates responsibilities for inspections, title clearance, taxes, and repairs, and sets closing or possession dates. The agreement also includes representations and warranties, contingencies for financing and inspection, dispute resolution clauses, and signature and notarization blocks to validate execution under applicable state law.

Why a Complete Agreement Matters

A clear Real Estate Properties Agreement reduces ambiguity, establishes enforceable rights and deadlines, and allocates risk among buyer, seller, landlord, tenant, and service providers. Complete terms speed closing, reduce title and tax issues, and define remedies for breach while supporting accurate recording and financing.

Who Typically Prepares and Signs This Agreement

Typical users who prepare or sign a Real Estate Properties Agreement include buyers, sellers, landlords, tenants, agents, lenders, and closing professionals.

Buyers and sellers — parties transferring ownership or contract rights for real property.
Landlords and tenants — parties to lease agreements for residential or commercial rental properties.
Brokers, title companies, and lenders — assist with closing, title clearance, and financing.

Identify roles and responsibilities clearly up front so routing, authentication, and recording proceed without rework or delay.

Essential Information to Include in the Agreement

Property Legal Description: Lot, block, parcel ID, or metes and bounds.

Parties' Legal Names: Exact names as on government ID or business filings.

Consideration / Price: Dollar amount and payment schedule.

Effective Date: MM/DD/YYYY format; when obligations begin.

Closing Instructions: Title company, escrow, and possession details.

Signature & Notary: Signature lines plus notary acknowledgment block.

Step-by-Step: Completing a Real Estate Properties Agreement

Follow these sequential steps to complete, verify, and execute a Real Estate Properties Agreement correctly and reduce post-signing disputes.

01

Draft: Populate parties, property, price, and dates.
02

Disclosures: Attach required state or federal disclosures.
03

Review: Confirm title, liens, contingencies, and financing.
04

Execute: Sign, notarize, record, and distribute final copies.

Core Sections Every Professional Agreement Should Include

A professional Real Estate Properties Agreement contains specific sections that allocate risk, set timelines, define closing mechanics, and govern post-closing obligations and remedies.

Parties & Recitals

Identify each contracting party, capacity (individual, corporation, trustee), and transaction recitals. Correct capacity prevents later challenges to authority to convey or bind assets.

Property Description

Provide complete legal description plus municipal address and tax parcel ID. Use recorded descriptions to avoid ambiguity; street addresses alone are insufficient for recording.

Consideration & Payments

Detail purchase price, earnest money, payment schedule, escrow instructions, and closing credits. Include who pays prorations for taxes, utilities, and HOA fees to prevent post-closing disputes.

Closing & Possession

Define closing date, location, delivery of deed, possession timing, and procedures for delayed closing. Include remedies for failure to close and extensions if applicable.

Representations & Warranties

State seller and buyer representations about title, authority, condition, and environmental matters. Warranties limit liability scope and are primary in indemnity claims.

Default & Remedies

Specify default events, cure periods, liquidated damages, specific performance rights, and attorney fee allocation. Clear remedies help reduce litigation and speed resolution.

Where to Send and File the Executed Agreement

After execution, distribute the agreement to closing parties and the county recorder as needed to perfect interests and protect buyer rights.

Send to Title: Provide executed copies to title/escrow agent.
Lender Submission: Deliver to lender for underwriting and funding.
Record: Record deed at county recorder's office.
Distribute: Share final executed copies with all parties.

Configuring an Online Workflow for Execution and Closing

Configure online workflows to collect signatures, attach exhibits, and route documents to title, lenders, and signing agents automatically.

Workflow field configuration header	Field Name \| Configuration
Signing Order	Sequential or parallel signer routing
Authentication	Email link, SMS code, or knowledge-based
Attachments	Attach exhibits, disclosures, and title reports
Notifications	Automated emails and status updates to parties

Digital Signing, File Formats, and Integrations

Digital signing and eSubmission require compatible formats, authentication, and secure storage to preserve enforceability under ESIGN and UETA.

File Formats: PDF, DOCX, and TIFF accepted
Integrations: Salesforce, Microsoft 365, NetSuite integrations
Authentication: Email, SMS code, or two-factor

Key Deadlines and Time-Sensitive Windows

Track contingency and closing deadlines carefully; missed dates can trigger cancellation, forfeiture of deposits, or lender defaults.

Offer Acceptance Deadline:

Acceptance date sets binding obligations and timelines.

Inspection Period:

Typically 7–17 days; remove inspection contingency by deadline.

Financing Contingency:

Deadline for loan approval or cancellation without penalty.

Closing Date:

Date for deed transfer, funds disbursement, and possession.

Recording Period:

Record deed promptly after closing to protect buyer rights.

Transaction Milestones from Offer to Recording

Use this sequential milestone view to monitor transaction progress and identify upcoming actions required before closing and recording.

01

Offer Submitted

Buyer delivers offer and earnest money to seller or agent.

02

Contingencies Cleared

Inspections, disclosures, and financing conditions satisfied or waived.

03

Closing Scheduled

Title meets requirements and funds are prepared for transfer.

04

Recording Complete

County recorder files deed; buyer rights become public record.

Common Penalties and Legal Risks

Breach Damages: Monetary liability for nonperformance.

Earnest Money Forfeiture: Buyer may lose deposit.

Title Defect Exposure: Unknown liens may attach.

Closing Delays: Costs and financing issues.

Tax Reporting Errors: Possible IRS penalties.

Recording Failures: Priority or lien challenges.

Common Mistakes to Avoid When Preparing the Agreement

Failing to include the recorded legal description or parcel ID leads to recording rejection, ambiguous conveyance, and potential title defects requiring costly corrections.
Using nicknames, omitted suffixes, or incorrect entity names can delay closing, trigger re-execution, and affect mortgage or title insurance eligibility.
Omitting state-mandated property condition disclosures or lead paint notices can create statutory rescission rights and civil liability for the disclosing party.
Notarizing without required witnesses, or using an incompatible RON method in the jurisdiction, can render acknowledgments invalid for recording.

eSignature Vendor Pricing and Feature Comparison

Comparison of starting prices and selected features for common eSignature vendors. Review vendor contracts and plan details for complete feature and compliance information.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

How Organizations Use Digital Execution for Property Agreements

Real-world examples show how digital execution and secure workflows reduce closing friction, speed turnarounds, and maintain compliance across stakeholders.

Martin Properties

Tim Martin, founder of Martin Properties, shifted closings online to process and execute documents with full compliance and mobile support.

Mobile and offline signing supported for agents and clients.
The result shortened turnaround times, maintained security controls, and enabled completions without in-person signature sessions, improving client experience and operational capacity.

Optica Ventures

Optica Ventures standardized agreements to speed approvals and reduce manual processing for property transactions and leasing.

Centralized templates reduced drafting time and errors.
As Brian Fitzgibbons (COO) observed, "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." This improved customer throughput and reduced back-and-forth during closings.

Frequently Asked Questions and Practical Answers

Answers to common questions about execution, notarization, recording, and electronic signature validity for Real Estate Properties Agreements.

Need help? Contact support

Can this agreement be electronically signed?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws. Confirm whether the specific transaction or local recording rules create an exception before relying solely on e-signatures.
Is notarization or witness authentication required?
Notarization is required for deeds in most states and some states require witnesses for deeds or powers of attorney. Check local statutes and recorder rules; Remote Online Notarization is acceptable only where state law and notary regulations permit.
What if a party's name is incorrect on the agreement?
Mismatched names can delay recording, trigger re-execution, or cause tax withholding issues. Correct names to match government IDs or formation documents; corrected deeds frequently require re-notarization and re-recording, increasing cost and time.
How should the deed be recorded after closing?
Submit the executed, notarized deed to the county recorder in the property's jurisdiction with required transfer tax or recording fee. Recording makes the buyer's interest public and protects priority; follow recorder formatting and fee rules precisely.
Will lenders accept electronic signatures?
Many lenders accept e-signed documents but underwriting and title insurance requirements vary. Confirm lender and title company acceptance early and ensure execution meets ESIGN/UETA and lender-specific delivery requirements for recorded originals.
How long must I retain the executed agreement?
Retain the agreement at least three years after filing per IRS baseline (IRC §6501(a)); retain longer for title or industry-specific requirements—commonly seven years for real-estate-related records and six years for HIPAA-related records (45 CFR §164.530(j)).

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now