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Real Estate Property Group

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REAL ESTATE PROPERTY GROUP PROPERTY MANAGEMENT AGREEMENT

This Property Management Agreement ("Agreement") is made and entered into as of (Effective Date) by and between:

Parties

Individual Limited Liability Company Corporation Trust

Property Identification

Term; Termination

The term of this Agreement shall commence on and shall continue until , unless earlier terminated in accordance with Section 9 below.

Management Authority and Duties

Manager is hereby engaged as the exclusive agent for the Owner for the operation, management, leasing and maintenance of the Property. Manager shall perform customary property management services including: marketing and leasing, tenant screening, rent collection, accounting and disbursement of funds, coordination of repairs, emergency response, and eviction proceedings as necessary. Manager shall act in the best interest of Owner consistent with this Agreement and applicable law.

Compensation; Financial Terms

As compensation for services, Owner agrees to pay Manager the following fees and to comply with the financial procedures set forth below:

Manager shall deduct fees, authorized expenses and reserves from collected funds prior to disbursement to Owner. Owner authorizes Manager to establish and maintain an operating account in Manager's name for the Property; all receipts shall be deposited therein and disbursements made as provided herein. Manager shall provide monthly statements to Owner itemizing receipts, disbursements, fees and reserves.

Leasing, Tenant Screening and Security Deposits

Manager shall perform tenant screening in Manager's customary manner, including credit and criminal history checks where permitted by law. Manager shall collect security deposits on behalf of Owner and shall hold and disburse such deposits in accordance with applicable law and the terms of the tenant lease. Owner acknowledges and agrees that Manager will sign leases on Owner's behalf as agent and shall retain copies in Manager's records.

Maintenance, Repairs and Emergencies

Manager shall arrange for maintenance and repairs as necessary to preserve the Property. Manager may contract for emergency repairs up to the Repair Authorization Limit without prior Owner approval. For non-emergency repairs exceeding the authorized limit, Manager shall obtain Owner approval prior to contracting or incurring expense.

Insurance; Indemnification

Owner shall maintain property and liability insurance covering the Property in commercially reasonable amounts and shall name Manager as additional insured where required by Manager's underwriting guidelines. Owner shall indemnify and hold Manager harmless from and against claims, liabilities, costs and expenses arising from Owner's negligence, breach of this Agreement, or failure to maintain insurance, except to the extent caused by Manager's gross negligence or willful misconduct.

Disclosures

Owner represents and warrants the following regarding the Property:

Lead-based paint disclosure: Yes No

Known mold or moisture intrusion: Yes No

Prior structural or water damage disclosed: Yes No

Default; Remedies; Termination

Failure by either party to perform any material obligation under this Agreement shall constitute a default. The non-defaulting party shall provide written notice specifying the nature of the default and a period of thirty (30) days to cure, provided that certain defaults (including failure to remit funds or to perform in the event of emergency) may be cured immediately as reasonably required. If not cured within the applicable period, the non-defaulting party may terminate this Agreement and pursue any remedies available at law or in equity.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state where the Property is located. This Agreement, together with any exhibits or addenda executed by the parties, constitutes the entire agreement between Owner and Manager and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below (or such other address as a party may designate by written notice).

Certification by Owner

Owner certifies that Owner is the lawful owner of the Property or is authorized to execute this Agreement on behalf of the owner entity, that information provided in this Agreement is true and correct to Owner's best knowledge, and that Owner will comply with federal, state and local laws applicable to the ownership and operation of the Property.

Acknowledgment

By signing below, the parties acknowledge that they have read and understand this Agreement, including the rights and obligations set forth herein, and that they have authority to execute this Agreement on behalf of the parties they represent.

Owner Printed Name:

By:

Date:

Manager Printed Name:

By:

Date:

Enter text✕

What the Real Estate Property Group document is and when it applies

The Real Estate Property Group is a centralized document used to identify and describe a set of related real property interests—for example, parcels managed together, a portfolio grouped for sale, or properties combined under a single management agreement. It collects ownership names, legal descriptions, parcel identifiers, encumbrance and lien summaries, and routing instructions for recording or closing. The document clarifies which assets are included, the effective grouping date, and any allocation of income, taxes, or maintenance responsibilities among parties; it is used in transactions, management, leasing, and closing workflows.

Why a clear Real Estate Property Group matters

A well-prepared Real Estate Property Group reduces ambiguity about which parcels or interests are included, streamlines title and recording actions, and lowers risk of incorrect assignments or omitted liens during a sale or transfer.

Why a clear Real Estate Property Group matters

Who typically prepares and signs a Real Estate Property Group

Common users include property managers, brokers, title companies, legal counsel, and asset managers responsible for group-level transactions.

  • Real estate brokers and agents handling portfolio listings and coordinated closings.
  • Title officers and escrow agents preparing recording packages for grouped parcels.
  • Property owners, LLC managers, or trustees consolidating assets for sale or management.

Depending on the transaction, signatures may come from individual owners, authorized managers, trustees, or attorneys-in-fact with documented signing authority.

Step-by-step: completing the Real Estate Property Group

Follow these sequential steps to prepare, review, and execute the grouping document reliably.

  • 01
    Assemble data: Collect legal descriptions, parcel numbers, and ownership records.
  • 02
    Draft group: Populate group name, effective date, and included properties.
  • 03
    Review title: Have title counsel confirm liens and exceptions.
  • 04
    Execute and record: Obtain signatures, notarization if needed, then record.

Essential components of a professional Real Estate Property Group

A complete grouping document combines identification, legal description, authority, encumbrance detail, routing, and signature evidence in one package for recording or transaction use.

Identification

Clear group title and unique identifier for the portfolio or grouping so reviewers can match records across title searches and ledgers.

Legal Descriptions

Full recorded legal descriptions for each parcel, including lot, block, subdivision, and county; short or colloquial descriptions are insufficient for recording.

Ownership Details

Full legal names and operating capacities (e.g., Manager, Trustee), including entity formation state and registered agent if an entity signs.

Encumbrance Summary

Line-item list of mortgages, judgments, easements, tax liens, and recorded instruments that affect each parcel in the group.

Recording Instructions

County-specific routing and instrument type for recording, including required recording format and any required attachments.

Signature & Authority

Signed blocks, notarizations or RON evidence if used, and documentation of signatory authority such as corporate resolutions or powers of attorney.

Typical routing flow for the group document

A standard workflow moves from preparation to title review, then execution, authentication, and recording.

  • Prepare: Populate fields and attach legal descriptions.
  • Title review: Title officer verifies liens and exceptions.
  • Sign: Authorized parties sign and are notarized if required.
  • Record: Submit to county recorder with required fees.

Configuring an online workflow for the Real Estate Property Group

Set up template fields, signer order, authentication, and recording attachments before sending to signers.

Field Configuration
Template Name Create a reusable template tied to the group name.
Signer Order Define signer sequence: owner, title officer, escrow agent.
Authentication Use email plus SMS or KBA for higher assurance.
Attachments Include recorded deeds, easement exhibits, and resolutions.

Technical and integration considerations for eSigning and eRecording

Ensure the signing platform supports required file formats, authentication methods, and audit trails before eSigning or submitting for eRecording.

  • File formats: PDF and DOCX supported
  • Integrations: Connects with title systems and cloud storage
  • Authentication: SMS, email, or advanced KBA

Verify the vendor supports long-term tamper evidence, provides an audit trail, and integrates with your recording vendor or eRecording service to avoid manual rework.

Comparison: typical eSignature pricing and features for Real Estate workflows

Simple feature and price comparison across common eSignature providers. signNow appears first per site guidance; verify vendor plan details directly with each provider before purchasing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security, encryption, and compliance highlights relevant to grouped property documents

In-transit encryption: TLS 1.2/1.3
At-rest encryption: AES-256
Audit trail: Tamper-evident timestamps
Certifications: SOC 2 Type II
Privacy frameworks: GDPR and CCPA compliance
Regulated support: HIPAA (BAA available) and 21 CFR Part 11

Principal risks and potential penalties from errors

Recording errors: Title defects and re-filing costs
Missing signature: Recording rejection or conveyance invalidity
Incorrect owner name: Title insurance exceptions
Misstated encumbrance: Liability for undisclosed liens
Tax reporting: IRC §6721 penalties for information return errors
Unauthorized signatory: Breach of warranty and potential rescission

Common mistakes to avoid when preparing grouped property documents

  • Using abbreviated or informal legal descriptions that differ from recorded deeds, which causes recording rejections and delays.
  • Failing to verify signatory authority or attach a corporate resolution or power of attorney, leading to post-closing disputes.
  • Omitting recorded encumbrances or UCC filings from the group summary, creating unexpected title exceptions after closing.
  • Skipping county-specific recording requirements or fee calculations, which can cause rejection or require re-submission.

Frequently asked questions and practical answers

Answers to common execution, notarization, and eRecording questions for Real Estate Property Group documents.


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