Identification
Clear group title and unique identifier for the portfolio or grouping so reviewers can match records across title searches and ledgers.
A well-prepared Real Estate Property Group reduces ambiguity about which parcels or interests are included, streamlines title and recording actions, and lowers risk of incorrect assignments or omitted liens during a sale or transfer.
Common users include property managers, brokers, title companies, legal counsel, and asset managers responsible for group-level transactions.
Depending on the transaction, signatures may come from individual owners, authorized managers, trustees, or attorneys-in-fact with documented signing authority.
Clear group title and unique identifier for the portfolio or grouping so reviewers can match records across title searches and ledgers.
Full recorded legal descriptions for each parcel, including lot, block, subdivision, and county; short or colloquial descriptions are insufficient for recording.
Full legal names and operating capacities (e.g., Manager, Trustee), including entity formation state and registered agent if an entity signs.
Line-item list of mortgages, judgments, easements, tax liens, and recorded instruments that affect each parcel in the group.
County-specific routing and instrument type for recording, including required recording format and any required attachments.
Signed blocks, notarizations or RON evidence if used, and documentation of signatory authority such as corporate resolutions or powers of attorney.
| Field | Configuration |
|---|---|
| Template Name | Create a reusable template tied to the group name. |
| Signer Order | Define signer sequence: owner, title officer, escrow agent. |
| Authentication | Use email plus SMS or KBA for higher assurance. |
| Attachments | Include recorded deeds, easement exhibits, and resolutions. |
Ensure the signing platform supports required file formats, authentication methods, and audit trails before eSigning or submitting for eRecording.
Verify the vendor supports long-term tamper evidence, provides an audit trail, and integrates with your recording vendor or eRecording service to avoid manual rework.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |