Purchase Agreement
Fully executed contract with clear legal description, price, contingencies, and signature blocks for buyer and seller; include all addenda.
A well-assembled Real Estate Property Package minimizes recording errors, speeds title review, and centralizes signer and property data for lenders and closing agents. It reduces the risk of post-closing disputes by preserving key exhibits and signatures in a single record.
The package is prepared and used by multiple parties at different stages of a transaction.
Responsibility for assembly often shifts during escrow: agents collect seller-provided items, title resolves title matters, and lenders verify loan conditions prior to closing.
Fully executed contract with clear legal description, price, contingencies, and signature blocks for buyer and seller; include all addenda.
State-mandated disclosure forms detailing property condition, material facts, environmental issues, and any known defects or hazards.
Preliminary title commitment or report showing current vesting, exceptions, liens, and requirements for clearing title prior to closing.
Draft of the deed to be recorded with correct grantor/grantee names, exact legal description, and space for notarization and recording information.
Current survey or plat showing boundaries, easements, encroachments, and improvements; critical for lender and title review.
If applicable, include bylaws, covenants, budgets, and seller-provided statements required by lenders or state law.
| Field | Configuration |
|---|---|
| Delivery Method | Email link, secure portal, or bulk send |
| Authentication | Email code, SMS OTP, or ID verification |
| Template | Pre-fill standard clauses and signature fields |
| Audit Trail | Enable full timestamp and IP logging |
Choose platform features that match your security, integration, and volume needs before e-distributing the package.
Confirm the chosen platform supports audit trails, document export for recording, and your organization’s retention policies before finalizing workflows.
Typically 5–17 days after contract acceptance; exact term per agreement.
Must be satisfied before scheduled closing date per lender conditions.
Mutually agreed date for signing, funding, and deed transfer.
County recording often posts within 1–10 business days; times vary by county.
Some jurisdictions require post-closing transfer tax filings within 30–90 days.
Contract executed and earnest money deposited; triggers contingencies.
Inspections, title review, and HOA document review completed.
Signatures obtained, funds transferred, lender conditions satisfied.
Deed recorded with county; title insurance effective and ownership transferred.
Tim Martin of Martin Properties streamlined remote signings for buyers and sellers
Brian Fitzgibbons at Optica Ventures centralized deal paperwork across properties