Deed
Conveys ownership; must identify grantor/grantee precisely, include legal description, and typically require a notary acknowledgement for recording with the county clerk.
Complete, correctly executed paperwork reduces closing delays, clarifies obligations, and preserves chain of title. Using validated electronic workflows ensures recordability, supports audit trails, and aligns with ESIGN and UETA legal frameworks for most transactions.
Multiple parties participate in property paperwork; responsibilities differ by role and transaction type.
Understanding each party’s role upfront reduces rework, accelerates closings, and helps ensure documents are recordable and enforceable.
Conveys ownership; must identify grantor/grantee precisely, include legal description, and typically require a notary acknowledgement for recording with the county clerk.
Sets price, contingencies, financing terms, and closing date; includes buyer/seller signatures and defines remedies for breach or failed contingencies.
State-mandated statements on property condition, environmental hazards, or material facts; many states require specific statutory language to be effective.
Shows liens, easements, and ownership history; identifies title exceptions that must be resolved before clear transfer at closing.
Itemizes credits, debits, prorations, and closing costs for buyer and seller; final settlement numbers must match funds disbursed at closing.
Defines term length, rent, security deposit rules, maintenance responsibilities, and any short- or long-term assignment or subletting restrictions.
| Field | Configuration |
|---|---|
| Authentication Method | Email link, SMS code, or KBA depending on risk |
| Signature Order | Sequential or parallel signing to match closing sequence |
| Conditional Fields | Show fields only when specific checkboxes are selected |
| Audit Trail Retention | Set to retain timestamped logs per compliance policy |
Ensure the platform supports required file types, authentication, and integration points for title and county workflows.
Use platforms that integrate with systems such as Salesforce, NetSuite, Microsoft 365, Google Workspace, Box, and Procore to reduce manual transfers and preserve metadata for title and audit review.
The contract date that starts contingencies and performance obligations.
Date the parties must tender funds and execute final documents.
Submit deed for recording promptly; county processing times vary by jurisdiction.
Coordinate any required seller reporting or 1099-S obligations with tax advisors.
Retain closing files per applicable retention schedules and rules.
Ensure the correct legal description and blank signature lines are present prior to notarization.
Require government ID or RON credential analysis and multi-factor proofing as applicable.
Signers must acknowledge signature presence to notary or via RON session.
RON sessions typically require AV recording retained for 5–10 years.
Notary records the act, instrument, signer identity, and method of proofing.
Deliver the notarized document and any county-required cover sheets for recording.
Title company confirms recording acceptance and updates the title packet.
Maintain originals or certified copies according to retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Tim Martin, founder, used online workflows to process closings remotely with consistent compliance.
Brian Fitzgibbons, COO, streamlined client interactions using electronic packets and signing.