Can this be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm no statutory exception applies to your specific instrument before relying solely on e-signature.

When is notarization required?

Deeds and certain recordable instruments typically require a notary acknowledgement for recordation in county offices. Verify county recorder rules; remote notarization may be permitted depending on the state's RON statutes and requirements.

Are remote notarizations allowed?

Many states permit Remote Online Notarization subject to identity proofing, audio-video recording, and retention rules. Check state notary commission guidance before using RON for recordable deeds.

What authentication is sufficient?

A robust audit trail plus identity verification (email + SMS, KBA, or ID analysis) supports attribution. Higher-risk transactions may require stronger identity proofing or in-person notarization.

How do I correct a signed document?

Minor clerical errors often require a countersigned amendment or corrective addendum. Material changes typically need a formal amendment signed by all original parties.

How long should I retain signed records?

Retain executed agreements for the active term plus applicable statutory periods. Follow federal rules such as IRC §6501(a) for tax records and 45 CFR §164.530(j) for HIPAA where relevant.

Electronic Signature
Templates
Real estate
Real Estate Prose Solaire

Real Estate Prose Solaire

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE PROSE SOLAIRE PURCHASE AGREEMENT

Parties

This Purchase Agreement is made between Seller Name: and Buyer Name: (collectively, the "Parties").

Seller Contact Information Buyer Contact Information

Property Identification

Property Street Address Parcel / APN Number Legal Description

Purchase Terms

Purchase Price: $ — Earnest Money Deposit: $ to be delivered to Escrow Agent identified below within days of mutual execution.

Escrow / Closing Agent

Closing Date: . Possession Date: .

Title to be conveyed by: . Seller shall deliver marketable title free of liens except those accepted in writing by Buyer.

Contingencies & Inspections

Financing contingency: Buyer shall have days to obtain a loan commitment. If Buyer cannot obtain financing within the period, Buyer may terminate and receive return of earnest money.

Inspection period: Buyer shall have days from effective date to conduct inspections. Seller shall disclose known material defects. If Buyer objects to condition, Buyer may request repairs or terminate as provided herein.

Included Fixtures and Personal Property Excluded Items

Disclosures

Lead-based paint: Yes No .

Known mold or fungal conditions: Yes No .

Prior material damage (fire, flood, structural): Yes No .

Homeowners' Association documents provided: Yes No .

Prorations, Costs & Taxes

Real property taxes, assessments, homeowner association dues, and other customary prorations shall be pro-rated as of the Closing Date. Buyer shall pay loan-related closing costs; Seller shall pay costs to cure title defects and release encumbrances existing prior to Closing unless otherwise agreed in writing.

Special Allocations / Additional Terms

Representations, Warranties and Remedies

Seller represents and warrants that Seller is the lawful owner with authority to sell, and will convey title free and clear of undisclosed liens. Except as expressly set forth, the Property is sold in its present condition. Buyer acknowledges opportunity to inspect and agrees that, absent fraud or material misrepresentation, Seller shall have no obligation to make repairs unless set forth in a written amendment.

If Buyer fails to close in breach of this Agreement, Seller may retain earnest money as liquidated damages or pursue specific performance or other remedies available at law or in equity. If Seller fails to close in breach, Buyer may seek return of earnest money and/or specific performance.

Title, Survey and Insurance

At Closing, Seller shall provide standard owner’s title insurance in an amount equal to the Purchase Price, subject to customary exceptions. Buyer may obtain an owner's survey at Buyer's expense. Risk of loss prior to Closing shall be borne by Seller; material loss shall entitle Buyer to terminate and receive the earnest money refund unless otherwise agreed.

Default, Attorney's Fees & Governing Law

The prevailing party in any legal action to enforce this Agreement shall be entitled to recover reasonable attorneys' fees and costs. This Agreement shall be governed by the laws of the state of , without regard to conflict of law rules.

Notices

All notices under this Agreement must be in writing and delivered to the addresses provided below. Notices are deemed effective upon hand delivery, confirmed courier delivery, or three business days after deposit in the U.S. mail.

Seller Notice Address Buyer Notice Address

Entire Agreement

This Agreement, including any addenda and exhibits signed by the Parties, constitutes the entire agreement between the Parties and supersedes all prior negotiations and agreements. Any modification must be in writing and signed by both Parties.

Additional Provisions / Rider

Seller Printed Name:

By:

Date:

Seller Title / Capacity (if signing for entity):

Buyer Printed Name:

By:

Date:

Buyer Title / Capacity (if signing for entity):

What the Real Estate Prose Solaire Is

Real Estate Prose Solaire is a standardized, fillable real estate agreement template used to record the essential terms of a property transaction, lease, or related professional engagement. The template organizes party identification, property description, payment terms, contingencies, inspection and title provisions, required disclosures, and an execution block for signatures and notarization. It is designed for both paper and electronic completion and supports attachments for exhibits such as inspection reports, proof of financing, and title documents. The structure promotes consistency across listings, offers, and closings while leaving room for jurisdiction-specific clauses.

Why a Structured Prose Solaire Matters in Real Estate

Using the Real Estate Prose Solaire reduces ambiguity, centralizes required disclosures, and creates an auditable signing record. Consistent fields help ensure parties exchange identical information, reduce negotiation time, and support enforceability by capturing intent and execution details.

Who Typically Uses the Real Estate Prose Solaire

Typical users include brokers, agents, property managers, buyers, sellers, and counsel working on transactional documents.

Real estate agents and brokers managing listings, offers, negotiations, and mobile signing for clients across devices.
Property managers issuing standardized leases, addenda, and move-in documentation that requires tenant acknowledgment and consistent disclosures.
Title companies, lenders, and attorneys reviewing executed agreements for closing, recordation, and lien clearance purposes.

Teams often pair this template with exhibits—inspection reports, title exceptions, financing addenda—to form a complete closing packet.

Core Elements Included in a Professional Prose Solaire

The template groups legal and commercial terms into modular sections so each transaction element is explicit and easy to locate for review and signature.

Parties

Clear identification of buyer(s), seller(s), landlord(s), tenant(s), and any agent or broker represented, including legal entity names and contact details.

Property

Precise legal description, street address, parcel or MLS identifier, and any excluded items to reduce ambiguity at closing and for title search.

Financial Terms

Purchase price or rent, deposit amounts, payment schedule, escrow handling, prorations, and explicit instructions for funds disbursement at closing.

Contingencies

Inspection, financing, appraisal, and title contingencies with deadlines and notice requirements to trigger acceptance, cure, or termination rights.

Required Disclosures

Statutory and property-specific disclosures (lead paint, material defects, HOA rules) placed inline or as attachable exhibits to satisfy state law.

Execution

Signature blocks for each party, date fields, optional witness lines, and a notary acknowledgment section formatted for in-person or remote notarization where permitted.

Essential Information Fields to Complete

Property Address: Full street address

Legal Description: Parcel or lot data

Buyer/Seller Name: Exact legal name

Payment Terms: Price and deposit amounts

Contingency Dates: Deadline calendar dates

Notary Block: Acknowledgment text

Step-by-Step: Filling Out the Prose Solaire

Follow these sequential steps to complete the template accurately from identification through execution.

01

1. Identify Parties: Enter full legal names and contact details exactly as on ID or corporate formation records.
02

2. Describe Property: Provide address and legal description; attach title report or MLS listing when available.
03

3. Set Financials: State price, deposit, payment schedule, and who holds escrow.
04

4. Add Signatures: Complete signature blocks and notarization fields as required by jurisdiction.

How to Configure the Digital Workflow

Standard workflow settings ensure secure routing, signer authentication, and consistent field requirements for each transaction.

Field	Configuration
Authentication Method	Email link, SMS, or stronger ID verification
Signing Order	Sequential or parallel signer routing
Required Fields	Enforce party name, date, signature
Audit Capture	Collect IP, timestamp, and action log

Where the Completed Prose Solaire Goes Next

After execution, determine recipients and filing steps for closing, recordation, and retained copies.

Distribution: Send executed copies to buyer, seller, broker, and title company.
Recordation: File deed or other recordable instruments with county recorder when required.
Escrow Delivery: Provide signed agreement to escrow agent to trigger funds handling.
Document Retention: Store signed PDF and audit trail in secure records system.

Digital Signing and Delivery Considerations

Choose a platform that supports secure signatures, audit trails, and the integrations you need for closing workflows.

Integrations: Salesforce, NetSuite, Microsoft 365
File Formats: PDF, DOCX, HTML
Authentication: Email, SMS, KBA options

Typical Deadlines and Timing to Track

Plan key calendar milestones—acceptance, contingency removals, deposit deadlines, and closing—to avoid unintended defaults.

Offer Acceptance Deadline:

Commonly 3–10 business days to accept or counter.

Inspection Period:

Often 5–15 calendar days to complete inspections and notices.

Financing Contingency:

Allow sufficient time for loan commitment, typically 21–45 days.

Closing Date:

Date when funds and documents must be exchanged.

Deposit Release:

Terms specify when earnest money is refundable or forfeited.

Common Mistakes to Avoid When Preparing the Template

Using abbreviated or informal party names that do not match government ID or entity formation documents causes title and enforcement problems.
Leaving contingency deadlines vague or unspecified can create disputes over whether conditions were timely satisfied or waived.
Failure to attach required disclosures or exhibits may violate state disclosure laws and delay closing.
Not verifying signer authority for corporate parties leads to challenges on enforceability and may require board resolutions or notarized proof.

Short Risks and Consequences of Errors

Title Delays: Recordation may be delayed

Contract Void Risk: Material omissions can void obligations

Loss of Deposit: Missed deadlines may forfeit earnest money

Regulatory Exposure: Failure to disclose triggers penalties

Closing Failure: Transaction may not consummate

Dispute Costs: Litigation or mediation expenses

Real-World Examples of Prose Solaire Usage

These brief case arcs show how teams have used structured templates to complete closings and tenant agreements remotely.

Martin Properties Example

Local brokerage digitized lease and closing packages to avoid in-person meetings and accelerate turnaround

Mobile signing reduced time-to-execute across deals
The team reported consistent compliance with execution rules and faster tenant onboarding, enabling remote closings and fewer scheduling conflicts for inspectors and notaries.

Optica Ventures Example

A small investor standardized purchase agreements for multiple assets to centralize review

Template fields reduced review time per asset
Standardized language and attachable exhibits improved title examiner review speed and produced clearer audit trails for investor records.

eSignature Pricing Comparison for Transaction Execution

Basic pricing and capabilities vary; signNow appears first in the comparison to show cost and feature alignment for high-volume real estate workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (tiered)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, notarization, electronic execution, and recordkeeping for the Prose Solaire.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Confirm no statutory exception applies to your specific instrument before relying solely on e-signature.
When is notarization required?
Deeds and certain recordable instruments typically require a notary acknowledgement for recordation in county offices. Verify county recorder rules; remote notarization may be permitted depending on the state's RON statutes and requirements.
Are remote notarizations allowed?
Many states permit Remote Online Notarization subject to identity proofing, audio-video recording, and retention rules. Check state notary commission guidance before using RON for recordable deeds.
What authentication is sufficient?
A robust audit trail plus identity verification (email + SMS, KBA, or ID analysis) supports attribution. Higher-risk transactions may require stronger identity proofing or in-person notarization.
How do I correct a signed document?
Minor clerical errors often require a countersigned amendment or corrective addendum. Material changes typically need a formal amendment signed by all original parties.
How long should I retain signed records?
Retain executed agreements for the active term plus applicable statutory periods. Follow federal rules such as IRC §6501(a) for tax records and 45 CFR §164.530(j) for HIPAA where relevant.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now