Can the PSIC be e-signed?

Yes. Electronic signatures are legally valid under the federal ESIGN framework (15 U.S.C. ch. 96) and UETA in adopted states, provided the signing shows intent, consent, attribution, and retention capability.

When is notarization required?

Notarization is required when a PSIC is used to support a document that must be recorded or when state law mandates it for certain acknowledgements; check the recording requirements for the instrument in the county involved.

What if a name is entered incorrectly?

Incorrect legal names can block recording or disbursement; correct immediately with an affidavit or corrected PSIC and notify title and escrow to prevent payment or recording delays.

How long should I keep completed PSICs?

Retain PSICs for the active term plus at least three years; tax- or HIPAA-related records may require longer retention (see IRC §6501(a) and 45 CFR §164.530(j)).

How are commission disputes handled?

Commission disputes typically follow brokerage agreements and state commission rules; maintain signed PSIC records and audit trails to demonstrate agreed splits and authorization.

Can I revoke or replace a signed PSIC?

Revocation depends on the contract terms and whether signatures are conditional; to replace, execute a clearly labeled corrective or superseding PSIC and distribute to all stakeholders with the audit trail.

Electronic Signature
Templates
Real estate
Real Estate PSIC Form

Real Estate PSIC Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate PSIC Form

Purpose and Scope

This Property Seller's Inspection and Certification (PSIC) Form documents the findings of a property inspection conducted for the benefit of the named buyer and certifies seller disclosures regarding known conditions. The PSIC addresses the scope of inspection, identified deficiencies, agreed repairs or credits, allocation of repair responsibility, and the parties' remedies and acknowledgements. This form is a contractual instrument binding Buyer and Seller as set forth below.

Property Identification

Property Address Parcel / APN Number Legal Description

Parties

Seller (Owner) Name Seller Address Seller Contact Phone / Email Buyer Name Buyer Address Buyer Contact Phone / Email

Inspection Details

Inspector Name: License / Cert. #:

Date of Inspection: Scope:

Inspection Summary (Inspector's narrative of observations)

Identified Conditions and Disclosures

Structural defects identified: Yes Pest/Termite evidence: Yes Electrical hazards: Yes

If any of the above are checked, provide details and location(s) Disclosures — Lead-Based Paint, Mold, Prior Damage

Lead-Based Paint known? Yes No

Mold or moisture damage known? Yes No

Prior major structural damage (e.g., fire, flood, subsidence)? Yes No

Repairs, Credits, and Allocation of Responsibility

Seller agrees to: Repair identified items prior to closing Seller offers credit at closing: Yes

If repairs or credits are agreed, describe scope, deadline, and who will perform work

Repairs to be completed by (select one): Seller Licensed Contractor / Third party Credit at Closing

Estimated Repair Cost or Credit Amount Repair Completion or Credit Deadline

Acceptance and Remedies

Buyer election after inspection: Accept property as disclosed and inspected Request repairs or credit as described above Cancel contract in accordance with contractual inspection contingency

Remedies for material undisclosed defects shall be limited to repair, credit, or contract rescission where Seller knowingly concealed or misrepresented a material defect. Monetary damages are limited to reasonable costs to repair discovered defects where deceit is not established.

Limitations, Indemnities, and Certifications

Inspector's Report Limitations: The inspection documented herein is non-exhaustive and represents observations at the time of inspection. The inspector does not warranty future performance of systems, and no latent conditions not evident upon reasonable inspection are warranted.

Seller Certification: Seller certifies, under penalty of perjury, that to Seller's actual knowledge the representations and disclosures made in this PSIC Form are true and complete as of the date set forth below, and Seller has provided all known reports and repair invoices related to the identified conditions.

Seller Certification Statement (additional details)

Indemnity: Seller agrees to indemnify and hold Buyer harmless from claims arising from Seller's intentional misrepresentation or concealment of material defects; Buyer agrees to indemnify Seller for claims arising from Buyer's negligent reliance on repairs performed by third parties not retained by Seller.

Governing Law and Miscellaneous

This PSIC Form shall be governed by the laws of the jurisdiction where the property is located. The parties acknowledge that this document, together with the purchase contract and any addenda expressly incorporated herein, constitutes the entire agreement between the parties regarding inspection disclosures and remedies for the identified conditions. If any provision is held unenforceable, the remainder shall remain in effect.

Acknowledgements

By signing below, Seller affirms the accuracy of Seller's disclosures on this form. Buyer acknowledges receipt of the inspection report and the disclosures set forth herein and understands the remedies available under this PSIC and the underlying purchase agreement.

Seller:

By:

Date:

Buyer:

By:

Date:

What the Real Estate PSIC Form Is and when it is used

The Real Estate PSIC Form is a transaction-focused document used to record core deal information for a property sale or lease, including the parties, property identifiers, material disclosures, payment or commission instructions, and signature blocks. It standardizes data so title companies, brokers, and closing agents can verify authority, confirm commission routing, and assemble closing packages. While individual line items vary by broker and state, the PSIC typically sits alongside purchase agreements, seller disclosures, and title instructions to reduce manual rekeying and to provide a single record for audit and retention purposes.

Why using a standardized PSIC Form matters in real estate

A consistent PSIC Form reduces errors, speeds title and escrow processing, and centralizes commission and disclosure data so parties and service providers can reconcile obligations before closing.

Who typically completes and relies on the PSIC Form

Clear completion reduces post-closing disputes and provides a single reference for audits and regulatory reviews.

Listing agents and brokers who record commission splits, broker of record, and seller authorizations for closing
Title and escrow officers who use the form to assemble closing packages and confirm payoff and disbursement instructions
Buyers, sellers, and attorneys who review disclosures, signatory authority, and payment routing details for accuracy

Primary signers and stakeholders

Listing Agent

An agent or broker who completes seller and commission sections, confirms broker authorization, and provides contact information; their entries must match brokerage records and commission agreements to avoid payment delays or disputes.

Title Officer

A title or escrow representative who reviews the PSIC for completeness, verifies notary or witness needs, and uses the form to prepare closing statements and disbursement instructions; missing data can delay funding.

Core sections you should expect on a professional PSIC Form

A well-constructed PSIC Form groups transaction data into discrete, auditable sections to streamline verification and settlement.

Party Details

Legal names, broker of record, license numbers and contact information for buyer, seller, and representing brokers; accuracy prevents identity and payment mismatches.

Property Identification

Street address, parcel or tax ID, legal description and county; use exact recorded wording to match title documents and reduce title exceptions.

Sale Terms

Purchase price, earnest money, settlement date and special conditions or credits; these feed directly into HUD/ALTA settlement statements and escrow instructions.

Commission Instructions

Broker split, payment address or wire instructions, and conditions for disbursement; explicit routing minimizes post-closing commission disputes.

Required Disclosures

State-mandated seller disclosures and any property-specific addenda; attach or reference the exact disclosure forms required by the jurisdiction.

Signature & Notary

Signer names, signature blocks, dates, and notary/witness lines as required by state law; missing notarization can invalidate recording of certain instruments.

Security and compliance data to check on an electronic PSIC

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit trail: Time-stamped signature events and IP log

Access controls: Role-based permissions and multi-factor options

Regulatory certs: SOC 2 Type II, ISO 27001 available

Healthcare BAA: HIPAA BAA available on request

Legal validity: ESIGN and UETA compliant execution

Step-by-step: completing and distributing the PSIC Form

Follow these steps in order to prepare a PSIC that is accurate and ready for title and escrow processing.

01

Gather documents: Collect purchase agreement, seller disclosures, and ID for verification
02

Fill core fields: Enter parties, property ID, sale terms, and commission routing
03

Verify with broker: Confirm commission splits and broker authorization before signing
04

Sign and deliver: Obtain required signatures, notarization if applicable, then send to title/escrow

How the PSIC moves through a typical closing workflow

A standardized flow reduces rework: populate once, verify, notarize as required, and distribute to stakeholders.

Prepare: Sender uploads form and populates fields
Authenticate: Signer verifies identity via email, SMS, or MFA
Sign: Signer applies e-signature or wet signature with notary
Distribute: Completed copy delivered to title, broker, and parties

Configuring a digital PSIC workflow for eSignature

Set up template fields, authentication, and delivery rules to automate repetitive tasks and maintain consistency.

Field	Configuration
Authentication	Email link, SMS code, or KBA as required
Conditional Fields	Show/hide commission fields based on party role
Template	Save reusable PSIC layout for all listings
Notifications	Auto-notify title, broker, and escrow on completion

Technical considerations for eSigning and eSubmission

Confirm audit trail retention and export options so signed PSIC records meet your internal retention and regulatory needs.

Formats: PDF and DOCX supported for final records
Integrations: Salesforce, NetSuite, Google Workspace, Box
Authentication: Email, SMS, MFA, or advanced signer methods

Common timing expectations when using the PSIC Form

Timelines vary by transaction; use these common checkpoints to avoid delays during the contract-to-close period.

Before closing:

Deliver a completed PSIC at contract ratification or during inspection contingency review

Notarization timing:

Complete notarizations on or before the scheduled settlement date

Title delivery:

Send final PSIC to title/escrow at least 3 business days before closing when possible

Commission payment:

Provide routing details before funding to ensure timely disbursement

Post-closing corrections:

Submit corrected PSIC entries immediately; delays can trigger manual reconciliation

Common mistakes that cause PSIC rejections or delays

Using an informal name instead of the seller’s legal name, which can prevent recording or delay escrow disbursement
Providing vague commission instructions (e.g., 'pay broker later') instead of precise payee and routing details
Omitting notary or required witness lines when the state requires them for recording eligible instruments
Failing to include the recorded legal description or tax parcel ID, causing title to raise exceptions

Short risks and potential consequences of incorrect PSIC entries

Contract disputes: Incorrect payment or party names can lead to civil claims and delayed closings

Commission delays: Missing routing details may postpone broker payments and trigger internal arbitration

Recording rejection: Incomplete property descriptions or missing acknowledgements can block deed recording

Tax reporting: Incorrect TINs can trigger backup withholding at 24%

Compliance fines: Failing required disclosures may expose parties to statutory penalties

Operational cost: Manual correction workflows increase legal and staffing expenses

eSignature pricing and feature comparison for PSIC workflows

Compare starting price, trial availability, bulk send, audit trail, HIPAA compliance, and envelope limits when selecting an eSignature provider for PSIC forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world examples of PSIC adoption

These examples show how organizations use a standardized PSIC to reduce errors and accelerate closings.

Martin Properties — Tim Martin

Martin Properties centralized transaction packets using an electronic PSIC and eSignature

Reduced manual rekeying across title and escrow teams
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures — Brian Fitzgibbons

Optica consolidated broker commission routing through a PSIC template

Eliminated duplicate entries and payment errors
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Best practices for accurate, auditable PSIC completion

Follow these practices to reduce downstream risk and ensure PSIC data is immediately usable by title and closing teams.

Validate legal names

Confirm seller and buyer names against government ID and title documents before signing; mismatches can require affidavits or corrective instruments and delay recording.

Use saved templates

Maintain a single verified PSIC template with locked fields for broker license numbers, commission formulas and required disclosures to reduce manual variance across transactions.

Capture audit evidence

Retain the complete audit trail showing signer identity, timestamps, IP addresses, and any authentication steps to support post-closing audits or disputes.

Confirm jurisdiction needs

Check state-specific notarization or witness requirements and perform RON or in-person notarization as required to ensure recordability.

Frequently asked questions and quick answers

Answers to common questions about eSigning, notarization, retention, and correction of PSIC forms.

Need help? Contact support

Can the PSIC be e-signed?
Yes. Electronic signatures are legally valid under the federal ESIGN framework (15 U.S.C. ch. 96) and UETA in adopted states, provided the signing shows intent, consent, attribution, and retention capability.
When is notarization required?
Notarization is required when a PSIC is used to support a document that must be recorded or when state law mandates it for certain acknowledgements; check the recording requirements for the instrument in the county involved.
What if a name is entered incorrectly?
Incorrect legal names can block recording or disbursement; correct immediately with an affidavit or corrected PSIC and notify title and escrow to prevent payment or recording delays.
How long should I keep completed PSICs?
Retain PSICs for the active term plus at least three years; tax- or HIPAA-related records may require longer retention (see IRC §6501(a) and 45 CFR §164.530(j)).
How are commission disputes handled?
Commission disputes typically follow brokerage agreements and state commission rules; maintain signed PSIC records and audit trails to demonstrate agreed splits and authorization.
Can I revoke or replace a signed PSIC?
Revocation depends on the contract terms and whether signatures are conditional; to replace, execute a clearly labeled corrective or superseding PSIC and distribute to all stakeholders with the audit trail.

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