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Real Estate Purchase Request

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REAL ESTATE PURCHASE REQUEST

Parties

Buyer Name:

Seller Name:

Property Identification

Offer and Purchase Terms

Buyer offers to purchase the Property from Seller for the total purchase price of $ (the "Purchase Price"), payable as set forth below.

Deposit to be delivered to Escrow Agent: within days of mutual execution.

Buyer intends to obtain financing as follows: Loan amount $ ; Lender: ; Interest rate ; Term .

Financing contingency: Buyer has days after acceptance to obtain written loan commitment. If no commitment is obtained, Buyer may terminate and receive return of earnest money per escrow instructions.

Buyer shall have days from acceptance to conduct inspections and investigations. Seller shall provide reasonable access. If defects are identified, Buyer may request repairs or elect to terminate and receive return of earnest money.

Anticipated Closing Date: . Possession to Buyer on , subject to prorations below.

Contingencies and Disclosures

Inspection Contingency: Yes    No

Appraisal Contingency: Yes    No

Financing Contingency: Yes    No

Lead-Based Paint: Yes    No

Known Mold or Water Intrusion: Yes    No

Prior Structural or Fire Damage: Yes    No

Flood Zone or Special Hazard Area: Yes    No

Closing Costs; Prorations

Seller will pay customary owner title charges and conveyancing costs; Buyer will pay lender charges and recording fees. Property taxes, homeowner association assessments, rents and utility charges shall be prorated to the date of closing.

Default, Remedies, and Remedies for Breach

If Buyer fails to timely close in breach of this Request, Seller may retain the earnest money as liquidated damages and pursue other remedies available at law or in equity. If Seller fails to close in breach, Buyer may seek specific performance or return of deposit plus costs. The prevailing party in any action to enforce this Request shall be entitled to reasonable attorneys' fees and costs.

Miscellaneous

Entire Agreement: This Request, when accepted by Seller in writing, constitutes the entire agreement between the parties regarding the Purchase Price and terms herein, superseding prior negotiations and agreements.

Governing Law: The validity, construction and enforcement of this Request shall be governed by the laws of the state of .

Acceptance by Seller

Seller must accept this Request in writing on or before . Acceptance may be communicated by signature below and delivery to Buyer or Escrow Agent.

Buyer Printed Name:

By:

Date:

Seller Printed Name:

By:

Date:

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What a Real Estate Purchase Request Is and When It’s Used

A Real Estate Purchase Request is a structured document used by a prospective buyer or broker to formally propose terms for acquiring a specific property. It records property identifiers, buyer and seller details, the offered purchase price, earnest money, proposed closing date, financing and inspection contingencies, and any special conditions. The form creates a clear written offer that can be routed to the seller, agent, title company, or lender and often serves as the starting point for negotiation, acceptance, counteroffers, and escrow instructions in a residential or commercial transaction.

Why a Clear Purchase Request Matters for Transaction Certainty

A precise Real Estate Purchase Request reduces ambiguity, speeds review by lenders and title companies, and creates a documented record of the buyer’s intent. Properly completed, it supports enforceability under electronic signature laws such as the ESIGN Act (15 U.S.C. ch. 96) and most state UETA statutes, while preserving rights tied to contingencies and deadlines.

Why a Clear Purchase Request Matters for Transaction Certainty

Who Typically Prepares and Reviews a Purchase Request

Multiple parties may prepare or receive a Real Estate Purchase Request depending on transaction structure and representation.

  • Buyers and buyer agents seeking to make a formal offer with specific terms and contingencies.
  • Listing agents and sellers who evaluate, accept, reject, or counteroffer the proposed terms.
  • Lenders, title companies, and escrow officers who verify financing, title, and closing logistics.

Clear distribution and accurate fields help each party act within inspection, financing, and closing timelines without unnecessary delay.

Who Can Sign and Why Their Authority Matters

Buyer — Authorized Signer

An individual buyer or authorized corporate representative must sign. If signing for an entity, include the corporate title and proof of authority; otherwise the signature may be challenged during closing or title transfer.

Seller — Authorized Signer

The seller or an authorized signatory (attorney-in-fact under a valid power of attorney) must sign. Verify POA language and any witness or notary requirements if the state or county mandates them for deeds or conveyance documents.

Core Sections Every Professional Purchase Request Should Include

A complete request organizes transaction data so reviewers can confirm terms quickly and proceed to escrow, underwriting, and title review without follow-up.

Property ID

Full street address and legal description, including parcel or lot number when available, so title searches and recording references match county records precisely.

Buyer Details

Full legal name, contact information, and entity type (individual, LLC, trust) so underwriting and closing documents use an exact legal name for title and tax reporting.

Seller Details

Seller full name and contact details, plus listing agent and brokerage information to ensure proper routing and acceptance communications.

Offer Terms

Purchase price, earnest money amount and deposit schedule, proposed closing date, and escrow holder name to set expectations for funds and timing.

Contingencies

Inspection, financing, appraisal, and title contingency windows with specific deadlines and remedies to preserve rights and allow orderly removal of contingencies.

Signatures

Signature blocks for buyer(s), seller(s), and agents with date fields, and optional notary or witness blocks if state law or recording rules require them.

Required Data Elements at a Glance

Property Address: Full street address with ZIP
Legal Description: Lot/parcel or metes-and-bounds
Purchase Price: Numeric amount USD
Buyer Full Name: Exact legal name
Seller Full Name: Exact legal name
Proposed Closing Date: MM/DD/YYYY format

Step-by-Step: How to Complete and Send a Purchase Request

Follow these sequential steps to prepare an accurate, actionable purchase request and route it to the right parties.

  • 01
    Prepare: Gather property, buyer, seller, and financing details before you start.
  • 02
    Complete Fields: Enter names, price, contingency dates, and deposit instructions precisely.
  • 03
    Attach Documents: Include pre-approval, proof of funds, property disclosures, and inspection reports when required.
  • 04
    Sign & Send: Execute signatures and deliver to seller, agent, title, and lender via your chosen distribution channel.

How to Configure a Digital Request Workflow

Set up workflow elements that control authentication, routing, and notifications to match your closing process.

Field Configuration
Template Options Create reusable templates with locked fields for standard terms and variable fields for deal-specific data.
Authentication Choose email verification or SMS code for signer identity; use stronger authentication for high-value transactions.
Notifications Enable automatic reminders to signers and notifications to title and lender when signatures complete.
Integrations Connect to CRM, document storage, or closing platforms to automatically save executed copies.

Where to Send a Completed Purchase Request

Know the typical destinations and the order in which parties should receive the executed request to avoid processing gaps.

  • Listing Agent: Send the executed offer to the listing agent for seller review and response.
  • Seller: Deliver the buyer’s signed offer to the seller or seller’s representative for acceptance or counteroffer.
  • Title Company: Provide the accepted request to the title company for opening escrow and ordering title search.
  • Lender: Send the request and supporting documents to the lender to begin underwriting and lock processes.

Common Deadlines and Timelines to Note

Several short, fixed timelines govern contingencies, inspections, financing, and recording; track each deadline precisely.

Offer Expiration:

State the exact date and time the offer lapses if not accepted.

Inspection Period:

Specify inspection window length and the date by which buyer must remove inspection contingency.

Financing Contingency:

Include deadline for loan approval or mortgage commitment documentation.

Appraisal Deadline:

Set a date for appraisal completion to align with loan conditions.

Closing Date:

Identify the proposed closing date used for escrow and recording scheduling.

Key Transaction Milestones From Offer to Recording

Track these sequential milestones so each party knows the next deliverable and timeline obligations.

01

Offer Submission

Buyer submits request and deposit; seller receives and begins review.

02

Contingency Period

Inspections and financing are completed or contingencies are removed or extended.

03

Lender Approval

Loan underwriting completes and commitment is issued to the buyer and escrow holder.

04

Closing & Recording

Funds transfer, deed is executed and recorded; title insurance is issued.

Common Preparation Errors That Delay Closing

  • Using informal or inconsistent party names that differ from title records, causing title search exceptions and additional verification steps.
  • Leaving contingency deadlines vague or unspecified, which creates disputes about when contingencies expire and whether deposits are refundable.
  • Failing to attach proof of funds or lender pre-approval, prompting sellers and title companies to pause negotiations pending verification.
  • Entering incorrect legal descriptions or parcel numbers, which can require corrective documentation and delay recording with the county.

Risks and Consequences of Inaccurate or Incomplete Requests

Recording Delays: Deed rejections or record corrections
Deposit Forfeiture: Lost earnest money if contingencies mishandled
Title Exceptions: Unresolved defects increase closing costs
Tax Reporting Issues: Incorrect seller/buyer names affect 1099 reporting
Legal Challenge: Signature authority disputes may void transfer
Regulatory Noncompliance: Failure to meet state notary rules

Distribution Channels and eSubmission Options

Choose delivery channels that preserve audit trails and meet recipient authentication needs when eSubmitting executed requests.

  • Email Delivery: PDF attachments with audit trail
  • Secure Link: Temporary signing links with access controls
  • API / Integration: Direct save to CRM or escrow platform

Use platforms that record timestamps, IP addresses, and signer authentication events; integrate with title, escrow, and lender systems to reduce manual file handling and preserve chain-of-custody.

Real-World Examples of Purchase Requests in Practice

Examples illustrate how standardized requests reduce friction in typical transactions.

Martin Properties

The team used an online purchase request to collect signatures rapidly and avoid in-person meetings.

  • This reduced turnaround on accepted offers by multiple days.
  • As a result, closings moved forward faster, escrow opened promptly, and buyer satisfaction improved while maintaining compliance.

Optica Ventures LLC

A small investor group standardized purchase requests to include lender pre-approvals and proof of funds.

  • That ensured offers were evaluated immediately.
  • Sellers and agents responded more quickly, lowering time on market and streamlining title coordination for multiple simultaneous acquisitions.

eSignature Vendor Comparison for Real Estate Purchase Requests

Basic plan and capability comparisons for common eSignature vendors. signNow is listed first per platform ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Free trial available Free trial available Free trial available Free trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Real Estate Purchase Requests

Answers to common legal and operational questions when preparing and exchanging purchase requests electronically.


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