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Real Estate Purchaser's Statement

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Real Estate Purchaser's Statement

Date of Statement:

Property Identification

Parties

Transaction Terms

Purchase Price: $

Earnest Money Deposit: $ to be delivered to Escrow/Agent by .

Proposed Closing Date: . Possession Date: .

Source of Funds and Financial Representation

Purchaser represents that the funds to be used for the transaction will be derived from the following source(s) (check all applicable) and that documentation evidencing lawful source of funds will be provided upon request:

Contingencies, Inspections, and Disclosures

Inspection Period: days from opening of escrow. Inspection Deadline: .

Lead-based Paint Disclosure:
Known Mold or Moisture History:
Material Structural or Water Damage Previously Repaired:
HOA / CCR Documents Received:

Additional Representations

Purchaser represents and warrants that all statements made in this Purchaser's Statement are true, correct and complete to the best of Purchaser's knowledge; that funds used in the transaction are not derived from unlawful activity; and that Purchaser will timely perform all obligations required under any purchase agreement executed in connection with the property.

Is Purchaser a party related to Seller (by family, business association, or other relationship)?

Acknowledgment and Certification

Purchaser acknowledges that this statement may be relied upon by Seller, Seller's agents, lenders, and escrow/closing agents. Purchaser certifies under penalty of perjury that the information provided herein is true and correct. Purchaser understands that any material misrepresentation may constitute a breach of the purchase agreement and may result in forfeiture of earnest money, damages, or specific performance as provided in the purchase agreement.

Governing Law: This Purchaser's Statement and any disputes arising hereunder shall be governed by the laws of the state in which the property is located. Venue for any action shall be the appropriate state or federal court located in the county of the property.

Entire Agreement: This Statement, when executed, is part of and incorporated into the purchase agreement between the parties and constitutes the entire statement of Purchaser with respect to the matters contained herein.

Buyer (Printed Name):

By:

Date:

Seller (Printed Name):

By:

Date:

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What the Real Estate Purchaser's Statement Is and when it’s used

A Real Estate Purchaser's Statement is a signed document provided by a buyer that discloses information relevant to a property purchase, such as identity, source of funds, contingency status, and any known material facts. Agents, lenders, title companies, and closing agents commonly request it to confirm buyer qualifications and verify transaction details before closing. The statement complements the purchase contract and helps title officers confirm recording details, tax reporting, and escrow instructions while reducing surprises that could delay settlement.

Why a clear Purchaser's Statement matters for a smooth closing

Completing a thorough Purchaser's Statement reduces closing delays, clarifies funding sources for escrow and title, and provides the seller and lender with accurate facts to satisfy underwriting and recording requirements.

Why a clear Purchaser's Statement matters for a smooth closing

Who typically completes or requests this statement

Accurate completion reduces follow-up requests and supports timely recording and lender underwriting before closing.

  • Buyers — Provide identity, funds source, and contingency status to escrow and title.
  • Real estate agents — Collect buyer details and forward accurate information to lenders and title companies.
  • Title and escrow officers — Use the statement to verify recording names and escrow instructions.

Core components to include in a professional Purchaser's Statement

A complete statement addresses identification, transaction specifics, funding, contingencies, disclosures, and signature authentication to meet title, lender, and escrow expectations.

Buyer Identity

Full legal name, contact information, and government ID details. Matching the recorded name is essential to avoid title exceptions and recording delays, particularly for trusts or entities.

Property Details

Complete property address, legal description or parcel ID, and intended use. Precise property data ensures the correct parcel is indexed at the county recorder and avoids misfiling.

Source of Funds

State the funds used for purchase (cash, loan, gifted funds, escrowed proceeds) and supporting document references. Lenders and title require clear provenance to meet underwriting and AML checks.

Contingency Status

List active contingencies (financing, inspection, appraisal) and expiration dates. Clear contingency status prevents disputes about deposit release and closing readiness.

Material Disclosures

Note known material facts such as structural issues, code violations, or zoning concerns. Sellers and buyers benefit from transparency and it can affect negotiation or title coverage.

Signature Details

Signature, printed name, capacity (individual, fiduciary, authorized agent), and date. Authentication method (wet, notarized, or e-signed) should be recorded to satisfy recording or lender requirements.

Essential data fields to capture on the form

Buyer name: Full legal name
Property: Street address
Funding type: Cash or loan
Contingency dates: MM/DD/YYYY
Signature date: MM/DD/YYYY
Signer capacity: Individual or entity

Step-by-step: completing the Purchaser's Statement

Follow these sequential steps to fill and deliver the statement so it aligns with escrow and lender workflows.

  • 01
    Gather IDs: Collect government ID and entity documents.
  • 02
    Enter property: Confirm full address and parcel number.
  • 03
    Declare funds: Specify source and attach proof.
  • 04
    Sign and date: Sign in capacity and date the form.

How to customize digital workflow fields and routing

Configure fields and signer order to match your title and escrow process and reduce manual handoffs.

Field Configuration
Signature field Required; signer role set to Buyer
Date field Auto-fill on signature
Funding checkbox Conditional display if loan indicated
Routing Buyer → Agent → Title → Lender

Where to send the completed statement

Deliver the signed statement to the parties who require it for underwriting, escrow, or recording.

  • Escrow / Title: Primary recipient for closing and recording.
  • Lender: Provides underwriting and loan file documentation.
  • Seller/Agent: Confirms buyer status and contingency removal.
  • County recorder: Final recorded documents use consistent names.

Digital signing and technical delivery considerations

Ensure chosen tools retain an immutable audit trail (timestamps, IP, signer attribution) and that any required Business Associate Agreement or HIPAA protections are in place when sensitive health or financial data is included.

  • File formats: PDF and DOCX supported
  • Authentication: Email, SMS, or advanced methods
  • Integrations: CRM, title system connections

Common timing events and deadline expectations

Be aware of common deadline triggers tied to contingencies, escrow instructions, and recording to avoid delays.

Contingency removal deadline:

Buyer must remove contingencies by stated date, often within 10–30 days.

Earnest money deposit:

Deposit due per contract, commonly within 3 business days.

Final funding date:

Lender funds must be available on or before closing date.

Recording timeline:

Most counties record within 1–10 business days after submission.

Deliver to escrow:

Provide signed statement promptly to avoid holdups.

Common mistakes that delay closings

  • Using an informal name or nickname instead of the buyer's exact legal name leads to title exceptions or need for corrective documents.
  • Failing to disclose source of funds or attaching incomplete proof prompts lender or escrow follow-up and may delay closing by days or weeks.
  • Missing or incorrect property legal description can result in recording the wrong parcel and require re-filing and fees.
  • Not specifying signer capacity for entities (trustee, manager, authorized signatory) causes acceptance issues with title and may need corporate authorizations.

Risks and potential consequences of errors

Title exception: Recording delays
Escrow dispute: Deposit at risk
Lender rejection: Loan denial or re-underwrite
Tax reporting issue: Incorrect 1099-S risk
Notarization failure: Document returned unsigned
Fraud flags: Additional verification required

Representative examples showing practical use in closings

These short cases illustrate how practitioners use the Purchaser's Statement to prevent delays and provide required evidence.

Martin Properties — Tim Martin

Tim Martin found processing documents online improved compliance and speed.

  • He used an e-signed purchaser statement to confirm buyer funding and remove contingencies.
  • The streamlined submission reduced in-person steps and helped the closing proceed without additional title queries or last-minute document rework.

Optica Ventures — Brian Fitzgibbons

Brian Fitzgibbons emphasizes simplicity for customers and internal teams.

  • Their purchaser statements provided clear funding disclosure and identity verification.
  • This consistency lowered follow-up requests from lenders and title, making escrow turnover more predictable across multiple transactions.

eSignature vendor pricing and capability snapshot relevant to this document

A neutral comparison of starting prices and selected features to consider when choosing an eSignature provider for transaction documents.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical tips to ensure accurate and efficient statements

Adopt these habits to reduce rework, speed underwriting, and keep closings on schedule.

Validate legal names
Run names against government ID or entity formation documents before submitting to title to avoid recording exceptions.
Attach proof
Include bank statements, lender commitment letters, or gift letters to substantiate the declared source of funds.
Use templated fields
Standardize conditional fields and dropdowns in digital templates to prevent incomplete or inconsistent entries across transactions.
Record audit trails
Preserve signing audit logs showing timestamps, IP addresses, and signer authentication to support enforceability and lender review.

Representative signers and their roles

Buyer — Individual

An individual buyer signs in their personal capacity and must match the name used on escrow and title documents. If a trust or entity holds title, signing as an individual requires additional authorization documents.

Authorized Signatory — Entity

A trustee, corporate officer, or manager signs on behalf of an entity. Provide evidence of authority such as a corporate resolution, trust certification, or power of attorney to avoid acceptance delays.

Frequently asked questions about the Purchaser's Statement

Answers to common issues encountered when completing, signing, or submitting the Purchaser's Statement.


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