Can I use an electronic signature?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the four-part validity test is satisfied: intent, consent, attribution, and reliable record retention.

Who must sign the form?

All record owners of title or parties named in the listing authorization must sign. Confirm ownership and include corporate representative authority if title is held by an entity.

Is notarization required?

Not usually for a listing order; however, some states or MLS rules may require notarization for certain authorizations. Real estate deeds and some power-of-attorney instruments commonly require notary acknowledgement.

What if a seller's name doesn't match title?

Do not proceed. Correct names must be reflected on the form and title documents to avoid MLS rejection, closing delays, or claims of invalid authorization.

How can I cancel or revoke a re-listing order?

Cancellation should be done in writing and signed by the party who granted authority. Preserve the revocation record and notify MLS and cooperating brokers promptly to avoid marketing after cancellation.

How long should I keep the signed form?

Retain signed re-listing orders for the active term plus at least three years; recommended retention for real estate and tax purposes is seven years. Verify specific requirements with state regulations and your brokerage's compliance policy.

Electronic Signature
Templates
Real estate
Real Estate Re-Listing Order Form

Real Estate Re-Listing Order Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE RE-LISTING ORDER FORM

Order Date: Listing Agreement No.:

Parties

Seller Full Legal Name Seller Contact Information Listing Broker / Brokerage

Property Identification

Property Address Parcel / APN Number Legal Description

Prior Listing Information

Prior Listing Broker / MLS ID

Prior Listing Start Date: End Date:

Reason for Re-Listing / Termination of Prior Agreement

Listing Terms and Authority

Listing Type: Exclusive Right to Sell Exclusive Agency Open Listing

Listing Price

Listing Start Date: Listing Expiration Date:

Possession / Key Transfer Instructions

Keys Provided to Broker: Yes No Lockbox Authorized: Yes No

Lockbox Code / Access Notes

Commission and Compensation

Broker Commission to be paid at closing: % of gross sale price or Flat Fee:

Buyer Broker Compensation

Commission Entitlement: Broker shall be entitled to the commission described above if Broker, a cooperating broker, or the Seller procures a buyer ready, willing and able to purchase during the listing term, or if a binding contract results from procurement during the listing term regardless of whether closing occurs before expiration.

Marketing Authorization & Costs

Seller authorizes Broker to advertise and market the property by the following means (select all that apply): MLS entry and distributed syndication Professional photography / virtual tour For-sale sign / yard sign Broker advertising / social media Staging services

Marketing Costs Responsibility

Seller agrees to pay marketing costs: Seller Broker If seller pays, estimated maximum marketing expense: $

Property Condition, Disclosures & Warranties

Lead-Based Paint Known: Yes No

Mold or Water Intrusion Known: Yes No

Structural or Foundation Issues Known: Yes No

Known Material Defects / Additional Disclosures

Seller represents and warrants that Seller is the lawful owner of the property, has full authority to enter into this re-listing order, that no undisclosed liens or encumbrances exist other than those disclosed in writing to Broker, and that all information provided to Broker for marketing and disclosure is true and complete to Seller's knowledge.

Broker Duties; Authority

Broker is authorized to list the property in the multiple listing service, advertise, show the property to prospective buyers, negotiate offers, and present all offers to Seller. Broker may engage cooperating brokers and pay cooperating broker compensation as specified herein. Broker is not authorized to accept deposit funds on Seller's behalf unless expressly authorized in writing by Seller.

Termination, Remedies & Indemnification

This re-listing order shall terminate on the Listing Expiration Date set forth above unless extended in writing. If Seller terminates this order without cause prior to expiration, Seller may be liable for costs incurred and, if applicable under the terms selected above, commission or partial commission as set forth herein. Seller agrees to indemnify and hold Broker harmless from claims arising from Seller's misrepresentations or failure to disclose material facts.

Governing Law; Entire Agreement

This re-listing order shall be governed by the laws of the state in which the property is located. This document, together with any attachments and executed disclosures, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements and understandings, whether written or oral.

Additional Instructions / Special Provisions

Seller Printed Name:

By:

Date:

Listing Broker / Brokerage:

By:

Date:

What the Real Estate Re-Listing Order Form Is and when it's used

A Real Estate Re-Listing Order Form documents a seller's instruction to relist a property with a broker or agent after an expired, withdrawn, or off-market status. It captures property identifiers, updated listing price and terms, seller authorizations, MLS instructions, and listing duration. The completed form creates a clear record of client consent for marketing, access, and commission arrangements and typically accompanies state-specific seller disclosures and MLS submissions. Many brokerages use the form to trigger internal workflows, notify cooperating brokers, and preserve an audit trail for regulatory compliance under state real estate commission rules.

Why a clear re-listing order matters

A complete Real Estate Re-Listing Order Form reduces disputes, documents seller authority, and centralizes MLS and marketing instructions. Accurate forms speed activation, improve compliance with disclosure obligations, and create a reliable audit trail for broker supervision and potential regulatory review.

Who typically completes and relies on this form

Primary users include listing agents, brokers, sellers, and transaction coordinators who manage relisting workflows.

Listing agents who prepare listing data and coordinate signatures.
Sellers who authorize price, marketing, and access for showings.
Transaction coordinators and brokerage staff who submit MLS entries.

The form also supports compliance officers and MLS administrators who need a signed authorization on file before activating a listing.

Step-by-step: Completing and submitting a re-listing order

Follow this sequence to prepare, execute, and route the re-listing order efficiently.

01

Prepare: Gather title, MLS, and seller ID information before filling fields.
02

Complete: Enter property details, price, marketing instructions, and disclosures.
03

Authorize: Collect signatures from all required sellers and notarize if required.
04

Submit: Send the signed form to brokerage, MLS, and transaction coordinator.

Suggested digital workflow settings for online completion

Configure platform fields and notifications to match brokerage processes before sending the form.

Field	Configuration
Authentication method	Email link with optional SMS code for signer verification
Template reuse	Save as a template to standardize future re-listings
Integration mapping	Map address and price fields to MLS/CRM fields
Notifications	Enable real-time email and mobile alerts for completed signatures

Typical online submission flow for a re-listing order

A standard eSubmission flow minimizes touchpoints and ensures an audit trail for each step.

Upload: Upload the re-list form PDF or DOCX to the signing platform.
Place fields: Add name, date, signature, and initial fields where needed.
Send: Email the form to sellers with clear signing instructions.
Complete: Receive signed copy and certificate of completion for records.

Platform and file requirements for eSigning and MLS submission

Ensure the signing platform supports PDF/DOCX and integrates with your MLS or brokerage systems.

File formats: PDF and DOCX are widely supported
Integrations: CRM and MLS mapping reduces manual re-entry
Authentication: Use email, SMS, or stronger methods as needed

Confirm the platform captures an audit trail, preserves an immutable signed PDF, and supports role-based access controls before sending.

Essential sections to include in a professional re-listing order

A complete form contains core legal and operational elements to ensure clarity and enforceability.

Seller Authorization

A clear clause naming each seller and granting the broker authority to list, market, and accept offers, including signatures and dates to evidence consent and limit ambiguity.

Property Identification

Full street address, legal description, and MLS number where available so the listing maps precisely to title records and avoids duplicate or incorrect MLS entries.

Price and Terms

Current listing price, any price change authority, expiration date, and special terms such as sale contingencies or seller-paid closing costs to prevent later disputes.

Compensation and Cooperation

Broker commission percentages, cooperating broker offers, and commission disbursement instructions to ensure compensation expectations are documented and enforceable.

Marketing and Access

Permissions for photos, virtual tours, lockbox use, and showing hours so marketing actions align with seller preferences and safety considerations.

Attachments and Audit Trail

Space for seller disclosures, inspection reports, and an audit trail showing timestamps, signer IPs, and method of signature for regulatory and dispute resolution purposes.

Security and compliance items to record on the form

Encryption: AES-256 at rest

Transport: TLS 1.2/1.3 in transit

Legal frameworks: ESIGN and UETA

Audit trail: Timestamped events

Access controls: Role-based permissions

HIPAA support: BAA available where required

Key risks and consequences of incomplete or incorrect forms

Invalid Authorization: Listing may be unenforceable

MLS Rejection: Listing removed or delayed

Commission Disputes: Potential arbitration or litigation

Regulatory Fines: State commission penalties possible

Title Issues: Closing delays or rescission

Data Exposure: Privacy or HIPAA violations

Common preparation errors to avoid

Using an incorrect seller name that does not match title documents, which can block MLS submission and delay closings until corrected.
Failing to attach required state-specific seller disclosures or inspection reports, resulting in regulatory violations or buyer contract rescission rights.
Entering the wrong MLS number or address variation that creates duplicate listings and confuses cooperating brokers and buyers.
Neglecting to record explicit marketing permissions and showing instructions, causing disputes about access, safety, or photography rights.

eSignature vendor comparison relevant to re-listing workflows

Compare common plan-level criteria for eSignature platforms; signNow appears first as a reference column for features and starting price.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	No cap	No cap	No cap

Typical timelines and internal deadlines for relisting actions

Track these operational deadlines to ensure timely relisting and MLS compliance.

Effective Date:

Date the relisting agreement takes effect, set by seller

MLS Activation:

Allow 24–72 hours for MLS processing after submission

Seller Review Period:

Confirm seller approval within 48 hours of draft

Listing Expiration:

Record contract end date for automatic deactivation

Commission Confirmation:

Document commission terms prior to MLS posting

Frequently asked questions about re-listing orders and eSigning

Answers to common legal and procedural questions about completing, signing, and storing re-listing orders.

Need help? Contact support

Can I use an electronic signature?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided the four-part validity test is satisfied: intent, consent, attribution, and reliable record retention.
Who must sign the form?
All record owners of title or parties named in the listing authorization must sign. Confirm ownership and include corporate representative authority if title is held by an entity.
Is notarization required?
Not usually for a listing order; however, some states or MLS rules may require notarization for certain authorizations. Real estate deeds and some power-of-attorney instruments commonly require notary acknowledgement.
What if a seller's name doesn't match title?
Do not proceed. Correct names must be reflected on the form and title documents to avoid MLS rejection, closing delays, or claims of invalid authorization.
How can I cancel or revoke a re-listing order?
Cancellation should be done in writing and signed by the party who granted authority. Preserve the revocation record and notify MLS and cooperating brokers promptly to avoid marketing after cancellation.
How long should I keep the signed form?
Retain signed re-listing orders for the active term plus at least three years; recommended retention for real estate and tax purposes is seven years. Verify specific requirements with state regulations and your brokerage's compliance policy.

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