Can this disclosure be signed electronically?

Yes. Electronic signatures generally satisfy the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes when intent, consent, attribution, and retention are present. Confirm any state-specific notarization or witness requirements before relying solely on electronic signing.

Is notarization required for every remuneration disclosure?

Not typically. Most disclosures do not require notarization by statute, but if the disclosure is attached to a deed, power of attorney, or other instrument that requires notarization or witnesses in a given state, comply with that instrument’s formalities.

What if the disclosed amount changes after signing?

If payment terms change materially, execute an amendment signed by the same parties and distribute updated copies. Retain both the original and amendment for audit and closing reconciliation purposes.

Who must receive a copy of the signed disclosure?

Provide copies to all principals (buyer, seller), brokers listed in the disclosure, and to the title or escrow agent handling settlement so payments can be applied correctly at closing.

How do I correct errors after distribution?

Prepare a corrected disclosure describing the error and the correction, have it signed by the same parties who signed the original, and note the relationship between the correction and the prior version in the transaction file.

How long must I keep signed disclosures?

Retain disclosures for the transaction term plus statutory periods: at least 3 years for tax records (IRC §6501(a)), 6 years for HIPAA-covered records (45 CFR §164.530(j)) when applicable, and longer if required by state law.

Electronic Signature
Templates
Real estate
Real Estate Remuneration Disclosure

Real Estate Remuneration Disclosure

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate Remuneration Disclosure

This Real Estate Remuneration Disclosure (the "Disclosure") notifies the parties of the nature, amount, and recipient of compensation related to the transaction for the property identified below. The parties acknowledge that the payment of remuneration may affect agency duties, conflicts of interest, and closing procedures. Completion of this Disclosure does not alter other written agreements unless expressly stated.

Effective Date

Effective Date:

Property Identification

Property Address Parcel / APN Number Legal Description

Parties

Seller / Property Owner - Full Legal Name Seller Contact / Mailing Address Brokerage / Listing Agent Broker License Number and Business Address

Remuneration — Nature and Amount

The Seller discloses that remuneration will be provided to the Brokerage as follows (mark applicable boxes and complete amount fields).

Type of Remuneration (check all that apply)

Percentage of sale price — %

Flat fee — $

Referral fee or cooperative compensation —

Other Remuneration Details

Payor, Timing, and Method

Who will pay the remuneration (check all that apply):

Seller Buyer Escrow/Closing Agent Other:

When Remuneration Becomes Payable

At closing Upon ratified contract Upon occurrence of specified event:

Payment Method / Escrow Instructions

Agency, Conflicts, and Related Parties

The Brokerage discloses the following agency relationships and potential conflicts. Check and complete as applicable.

Dual agency or designated agency is in effect for this transaction. If checked, parties consent to dual/designated agency as described below.

If dual/designated agency, name agents and license numbers

Brokerage or agent will receive remuneration from a related party (e.g., referral from contractor, mortgage broker). Provide details below.

Related Party Remuneration Details

Certifications and Acknowledgements

By signing below, the Seller affirms that the information provided in this Disclosure is true, complete, and made in good faith. The Brokerage affirms that it will account for, and if required by agreement or law will disclose, payment of the stated remuneration to the appropriate parties. Both parties acknowledge that remuneration paid to a Brokerage may be earned for services performed and is not necessarily refundable if the transaction does not close, except as otherwise agreed in writing.

Indemnification: The party responsible for paying remuneration agrees to indemnify and hold harmless the Brokerage and its agents from any claim arising solely from the payer's failure to timely provide the agreed remuneration, except where such failure results from Brokerage's breach of duty or material misrepresentation.

Remedies and Default: If a party defaults on its obligation to pay remuneration as set forth in this Disclosure, the non-defaulting party may pursue all remedies available at law or equity, including recovery of reasonable attorneys' fees and costs incurred in enforcing this Disclosure, to the extent permitted by applicable law.

Governing Law and Entire Agreement: This Disclosure is governed by the laws of the jurisdiction in which the property is located. This Disclosure, together with any other written agreements expressly incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior negotiations and understandings.

Miscellaneous

Additional Terms or Instructions

Signatures

Seller / Principal:

By:

Date:

Brokerage / Agent:

By:

Date:

What the Real Estate Remuneration Disclosure Is

A Real Estate Remuneration Disclosure is a written statement that identifies all fees, commissions, referral payments, or other compensation associated with a real estate transaction. It explains who receives payment, the payment amounts or formulas, and the circumstances triggering payment. The disclosure helps buyers, sellers, tenants, and brokers understand financial relationships so they can evaluate conflicts of interest, broker incentives, and post-closing obligations.

Why the Disclosure Matters for Transactions

Clear remuneration disclosures reduce transactional friction, protect parties from undisclosed conflicts, and align expectations about who is paid and when. They support regulatory compliance and can reduce the risk of rescission, civil penalties, or professional discipline when completed accurately and shared at required times.

Who typically completes or receives this disclosure

Accurate completion benefits all parties by improving transparency and reducing downstream disputes over who is owed what at closing or lease commencement.

Listing brokers and sales agents — disclose commissions, referral fees, and splits associated with the listing.
Buyers and tenant representatives — receive notice of any buyer-paid commissions or credits.
Title and closing agents — use disclosures to reconcile payoff instructions and settlement statements.

Essential elements to include in a professional disclosure

A complete Real Estate Remuneration Disclosure combines factual payment terms with identification of recipients, timing, and conditions that change or terminate payments.

Parties

Clearly name all payees and payors using full legal names and business entity names where applicable to avoid ambiguity at closing.

Payment Type

Specify whether payment is commission, flat fee, referral fee, finder’s fee, or credit; include whether payment is a percentage or fixed amount.

Amount or Formula

Provide exact dollar amounts or a clear formula (for example, '3% of gross sale price payable at closing') to ensure calculable obligations.

Timing

State when the payment is due (at closing, upon occupancy, on a milestone) and any conditions that delay or accelerate payment.

Contingencies

Note conditions that affect payment: contract termination, financing failure, buyer default, or post-closing adjustments.

Authority

Include the document or agreement authorizing payment (listing agreement, buyer-broker agreement, referral agreement) with dates and parties referenced.

Step-by-step: completing the disclosure form

Follow these steps to prepare and deliver a compliant Real Estate Remuneration Disclosure.

01

Gather documents: Collect listing, buyer-broker, and referral agreements before drafting.
02

Populate party fields: Enter full legal names and contact information for all payees and payors.
03

Describe payment: Specify type, amount/formula, timing, and contingencies in clear language.
04

Sign and distribute: Obtain required signatures and provide a copy to each transaction party.

Configuring an online workflow for the disclosure

Set up the digital workflow so the disclosure is routed, authenticated, and archived automatically during the transaction lifecycle.

Field	Configuration
Signer order	Define sequence (broker → seller → buyer) to ensure correct execution order.
Authentication	Use email + SMS or ID check for higher assurance when required.
Conditional fields	Show payment fields only when referral or third-party fees are present.
Storage	Save completed copies to transaction folder and escrow/title provider.

Where to send or file the completed disclosure

Deliver the executed disclosure to the parties and any closing agent or title company responsible for settlement reconciliation.

Listing broker: Keep an original signed copy in the broker’s transaction file.
Buyer / Seller: Provide each principal a dated copy for their records.
Title / Closing agent: Send to title or escrow to reconcile settlement statements.
Regulatory filing: Retain per state recordkeeping rules; submit only if statutorily required.

Electronic signing considerations and technical requirements

Preserve the signed record and audit trail in the transaction file and ensure access controls meet professional and state requirements.

File formats: PDF, DOCX supported; PDF preferred for preservation.
Authentication: Email, SMS codes, or identity verification options increase legal defensibility.
Integrations: Connect to CRM and title systems for automatic routing.

Timing checkpoints and recommended delivery windows

Provide disclosures early in the transaction so parties can review before binding commitments are made.

At Listing:

Deliver remuneration disclosure when the property is listed and any listing agreement executed.

Prior to Offer:

Provide buyer-side disclosures before acceptance where compensation affects buyer decisions.

Upon Contract:

Confirm and reissue if payment terms change between offer and contract.

Before Closing:

Ensure title/escrow has the final signed disclosure to prepare settlement statements.

Recordkeeping:

Retain executed copies immediately after closing per retention policy.

Common mistakes to avoid when preparing the disclosure

Using informal or abbreviated names that do not match legal entity records, causing reconciliation delays at closing.
Failing to state the payment formula precisely (percent basis, base amount, and adjustment clauses), leading to calculation disputes.
Omitting conditions that stop or change payments (contract termination, financing failure), which can create post-closing liability.
Not providing signed copies to title/escrow, preventing correct settlement statement preparation and delaying disbursements.

Potential consequences of incorrect or missing disclosures

Contract rescission: Incorrect disclosure can be a basis for rescission under state consumer-protection laws

Civil liability: Damages or disgorgement claims from parties who relied on incomplete information

Regulatory fines: State broker licensing actions or fines for statutory disclosure failures

Closing delays: Escrow may withhold disbursements until payment authorizations are reconciled

Reputational harm: Undisclosed fees can harm broker credibility and referrals

Tax issues: Misreported payments can trigger backup withholding or IRS inquiries

Required information elements at a glance

Payee Name: Full legal name

Payor Name: Who will make payment

Payment Type: Commission, referral, flat fee

Amount/Formula: Dollar or percentage

Timing: When payment is due

Authorizing Agreement: Listing or referral agreement

Who generally signs and their authority

Listing Broker — Broker

The listing broker signs to acknowledge commission arrangements with cooperating brokers and to confirm the broker’s authority to disburse or receive funds per the listing agreement.

Seller / Owner

The property owner signs to acknowledge amounts payable from sale proceeds and to authorize payment to named payees at closing or settlement.

Practical examples of how disclosures are used

Two typical scenarios show how disclosures protect parties and clarify settlement calculations.

Residential Listing

A listing agent discloses a 3% commission split to cooperating brokers

The disclosure lists the cooperating broker and exact split
At closing the title company uses the signed disclosure to authorize commission disbursements, avoiding a post-closing dispute.

Referral Agreement

An investor refers a buyer to a broker for a $2,000 finder’s fee

The referral is conditioned on completed sale
The disclosure attaches the referral agreement and prevents later claims that the fee was informal or unauthorized.

Typical eSignature vendor pricing and feature comparison

Comparison of common eSignature pricing and feature indicators for workflows that include remuneration disclosures; signNow is listed first per platform guidance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium+)	Yes (plan-dependent)	Yes (plan-dependent)	Yes	Yes (plan-dependent)
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about execution and validity

Answers to common legal and practical questions when preparing or signing a Real Estate Remuneration Disclosure.

Need help? Contact support

Can this disclosure be signed electronically?
Yes. Electronic signatures generally satisfy the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes when intent, consent, attribution, and retention are present. Confirm any state-specific notarization or witness requirements before relying solely on electronic signing.
Is notarization required for every remuneration disclosure?
Not typically. Most disclosures do not require notarization by statute, but if the disclosure is attached to a deed, power of attorney, or other instrument that requires notarization or witnesses in a given state, comply with that instrument’s formalities.
What if the disclosed amount changes after signing?
If payment terms change materially, execute an amendment signed by the same parties and distribute updated copies. Retain both the original and amendment for audit and closing reconciliation purposes.
Who must receive a copy of the signed disclosure?
Provide copies to all principals (buyer, seller), brokers listed in the disclosure, and to the title or escrow agent handling settlement so payments can be applied correctly at closing.
How do I correct errors after distribution?
Prepare a corrected disclosure describing the error and the correction, have it signed by the same parties who signed the original, and note the relationship between the correction and the prior version in the transaction file.
How long must I keep signed disclosures?
Retain disclosures for the transaction term plus statutory periods: at least 3 years for tax records (IRC §6501(a)), 6 years for HIPAA-covered records (45 CFR §164.530(j)) when applicable, and longer if required by state law.

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