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Real Estate Resolution

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REAL ESTATE RESOLUTION

Entity Name:   Meeting Date:

RECITALS

WHEREAS, the Board of Directors or governing body of the Entity convened a duly called meeting at which a quorum was present and acting throughout; and

WHEREAS, the Entity desires to authorize the acquisition, disposition or encumbrance of real property described below and to delegate authority to designated officers to execute and deliver all documents necessary to effectuate such transaction, subject to the terms and conditions set forth in this Resolution.

PROPERTY IDENTIFICATION

RESOLUTION

NOW, THEREFORE, BE IT RESOLVED, that the Entity is authorized to enter into the real property transaction described herein and to take all acts necessary or desirable to effectuate the transaction on the terms and conditions set forth below.

Closing Date:    Possession Date:

CONTINGENCIES AND DUE DILIGENCE

Inspection Period (days):    Financing Contingency (days):

All inspections, surveys, title examinations and other due diligence shall be completed within the periods set forth above. The Entity reserves the right to terminate the transaction if material defects or title matters are discovered that cannot be remedied on commercially reasonable terms.

DISCLOSURES

Lead-Based Paint:

Known Mold or Water Intrusion:

Prior Structural Damage or Repairs:

DEFAULT; REMEDIES

In the event of default by any party, the non-defaulting party may pursue all remedies available at law or in equity, including specific performance, damages, and recovery of costs and attorneys' fees as provided by applicable law or as set forth in the transaction documents.

AUTHORIZATION

RESOLVED FURTHER, that the following officers and agents of the Entity are hereby authorized, for and on behalf of the Entity, to negotiate, execute, deliver and record all documents, instruments and certificates necessary or convenient to consummate the transaction described herein, including but not limited to purchase agreements, deeds, escrow instructions, promissory notes, deeds of trust, closing statements and any amendments or related instruments:

The actions of any one of the designated officers shall be binding on the Entity and need not be further ratified by the Board unless expressly required by law or the Entity's governing documents.

GOVERNING LAW; ENTIRE AGREEMENT

This Resolution shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Resolution constitutes the entire authorized action of the Entity regarding the matters addressed herein and supersedes prior inconsistent authorizations.

CERTIFICATION

I hereby certify that the foregoing Resolution was duly adopted by the Board of Directors or governing body of the Entity at a meeting held on , at which a quorum was present and the Resolution was adopted by the necessary vote.

Entity Representative:

By:

Date:

Authorized Officer:

By:

Date:

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What a Real Estate Resolution Is and When it’s Used

A Real Estate Resolution is a formal written action adopted by an entity’s governing body — for example, a board of directors, homeowners association, or municipal council — authorizing a specific real property transaction or series of transactions. Typical resolutions grant authority to execute purchase or sale agreements, convey or accept deeds, approve leases, secure financing, or authorize closing agents. The document establishes the official vote, identifies authorized signers, states transaction terms at a high level, and records the date of adoption so the resolution can be referenced during title, escrow, and recording processes.

Why a Clear Resolution Matters for Property Transactions

A properly drafted Real Estate Resolution creates a clear internal record of authority, reduces title and escrow delays, and provides third parties with documentary proof that the transaction was approved by the governing body.

Why a Clear Resolution Matters for Property Transactions

Who Typically Prepares and Signs a Real Estate Resolution

The following groups commonly prepare, review, or sign resolutions related to real property.

  • Corporate boards and executive officers; resolve authorization for purchases, sales, or mortgage encumbrances for company real property.
  • Homeowners associations and condominium boards; approve conveyances, leasing of common areas, or enforcement-related conveyances.
  • Municipal councils and public authorities; adopt resolutions to acquire, sell, or lease public land and delegate closing authority.

Each signer should confirm they have the authority listed in bylaws, corporate minutes, or statutory charter before execution.

Core Elements Every Professional Real Estate Resolution Should Include

A comprehensive resolution organizes authority, transaction specifics, signatory limits, and administrative directions so title companies, escrow agents, and recorders can act without additional corporate inquiry.

Title

A concise name identifying the resolution (for example, Board Resolution to Acquire 123 Main Street) to reference in closing documents and minutes.

Recitals

Brief factual background explaining the purpose of the resolution and referencing prior authorizations or relevant contract terms if applicable.

Authority

Clear statement of the governing body’s power to act and citation to bylaws, charter, or statutory authority authorizing the resolution.

Resolution

The operative approval language specifying the transaction type, parties, property description, and any dollar limits or conditions.

Authorized Signers

Names and titles of individuals authorized to execute documents on behalf of the entity, including any signature block requirements.

Administrative Directions

Instructions on recording, escrow closing signers, indemnities, and any requirement to provide certified copies to third parties.

Required Data Elements to Include in the Resolution

Entity Name: Legal entity name
Governing Authority: Bylaws citation
Property Description: Parcel or legal description
Transaction Type: Purchase, sale, lease
Authorized Signers: Names and titles
Effective Date: Adoption date

Step-by-Step: Completing a Real Estate Resolution

Follow these steps to draft, approve, and distribute a resolution so third parties can rely on it without additional verification.

  • 01
    Draft the text: Prepare recitals, operative resolution, and signer blocks in plain legal language.
  • 02
    Verify authority: Confirm bylaws, articles, or statutes permit the action and note any vote requirements.
  • 03
    Adopt by vote: Hold a meeting or obtain written consent and record the vote or written resolution.
  • 04
    Distribute certified copies: Provide certified copies to title, escrow, lenders, and recorders as needed.

How to Customize and Complete the Resolution Online

Configure an online workflow to collect approvals, attach exhibits, and generate certified copies using eSignature and document templating tools.

Field Configuration
Resolution Header Auto-fill entity name and meeting date
Property Exhibit Attach deed or legal description as PDF
Signer Assignment Map authorized signers by title and email
Certification Stamp Add automated 'certified true copy' checkbox

Where to Send the Resolution After Approval

After execution, deliver the resolution and any certified copies to parties that require proof of authority for closing and recording.

  • Title Company: Provides for escrow and title insurance issuance.
  • Escrow Agent: Receives closing documents and coordinates signatures.
  • County Recorder: Record deeds or conveyance instruments when required.
  • Lender or Payor: Receives evidence of authorization for loan or disbursement.

Digital Signing, Authentication, and File Formats

Use secure eSignature platforms that support PDF and DOCX, preserve an audit trail, and allow certified copies for third-party review.

  • File Types: PDF and DOCX supported
  • Authentication: Email, SMS, or multi-factor
  • Audit Trail: Timestamps and IP logs

Ensure the chosen platform can produce tamper-evident signed PDFs and export a certificate of completion; integrate with existing cloud storage and title systems for efficient distribution.

Typical Timelines and Deadlines to Expect

Resolutions interact with meeting notice rules, title deadlines, and recording windows; plan timelines to align corporate voting with closing dates.

Meeting Notice Period:

Follow bylaws or state law for quorum and notice timeframes

Execution to Closing:

Allow several business days for certified copies and lender review

Recording Window:

Record deeds before or after closing per escrow instructions

Document Retention:

Retain certified copies per retention schedule

Title Company Requests:

Expect requests for certified resolutions within 3–10 business days

Common Mistakes to Avoid When Preparing the Resolution

  • Failing to confirm the entity’s internal voting rules or quorum before adopting the resolution, which can lead to invalidation by title companies or courts.
  • Listing an individual’s informal title instead of the exact corporate title, producing signature mismatches with recorded deeds or lender documents.
  • Omitting a legal property description or relying solely on street address, which can cause recording rejections or title ambiguity.
  • Providing unsigned or uncertified copies to third parties when they require an original certified resolution for closing or recording.

Risks and Consequences of an Incorrect or Incomplete Resolution

Transactional Delay: Closings delayed
Title Objection: Title company refusal
Lender Rejection: Loan funding held
Recording Rejection: Instrument returned unrecorded
Liability Exposure: Board members exposed
Invalid Conveyance: Transfer set aside

Key Processing Milestones from Resolution to Recorded Conveyance

Track these sequential milestones to coordinate voting, execution, escrow, and recording without avoidable pauses.

01

Adoption

Board or governing body votes and adopts the resolution; minutes should reflect the vote.

02

Execution

Authorized signers sign and notarize or use RON as required for the jurisdiction.

03

Delivery to Escrow

Certified copies and signed instruments are provided to escrow or title for closing preparations.

04

Recording

Deed or conveyance recorded at county recorder following closing per escrow instructions.

eSignature Pricing and Capability Snapshot for Executing Resolutions

Comparison of common eSignature vendors for document execution and certified copies. signNow is listed first per vendor order requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions: Common Practical Issues

Answers to common questions about authority, notarization, signatures, and distribution when working with Real Estate Resolutions.


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