What does the resolution prove?

A resolution documents that the governing body authorized the sale and designates authorized signers; it does not itself transfer title but supports the deed and title insurance review.

Who may sign the resolution?

Authorized officers, managers, or trustees sign per the entity’s governing documents; include officer titles and attach certified minutes if title companies request proof of authority.

Is notarization always required?

Notarization is commonly required for deeds and may be requested for resolutions; confirm county recorder and title company requirements in the jurisdiction.

Can the resolution be e-signed?

Yes, electronic signatures are generally enforceable under ESIGN (15 U.S.C. §7001) and state UETA laws, but confirm consent, retention, and any notarization/RON requirements.

How can a resolution be revoked?

Revocation requires a new properly adopted resolution or board action that expressly rescinds the prior authorization, documented and communicated to escrow and title.

Why was my resolution rejected?

Common reasons include mismatched entity name, missing legal description, absent notarization/witnesses, or lack of certified minutes; correct and resubmit with required attachments.

Electronic Signature
Templates
Real estate
Real Estate Resolution to Sell

Real Estate Resolution to Sell

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REAL ESTATE RESOLUTION TO SELL

RECITALS

The undersigned, being duly authorized officers and/or the governing board of the Entity identified below, do hereby adopt the following resolution authorizing the sale of the Property described herein. Entity Name: Entity Type: Corporation LLC Partnership Trust Individual

A meeting of the governing body was held on at . The meeting was Regular Special and a quorum was present as evidenced below.

PROPERTY IDENTIFICATION

Property Street Address Parcel / APN Number Legal Description

RESOLUTION TO SELL

RESOLVED, that the Entity named above is authorized to sell, convey and transfer the Property described above upon such terms and conditions as the authorized officers determine to be in the best interests of the Entity; and that the officers are authorized to negotiate, execute, deliver and record all documents necessary to effectuate the sale, including but not limited to purchase agreements, deeds, escrow instructions, closing statements, certificates, affidavits and any amendments thereto.

RESOLVED FURTHER, that the material terms of the sale shall be as follows: Purchaser: Purchase Price: $

Earnest Money

Earnest Money Due Date: Closing Date: Possession Date:

Escrow / Title Company

BROKERAGE AND COMMISSION

The Entity authorizes the retention of a broker as follows: Broker Retained: Yes No

If retained, Broker Name Commission

INSPECTIONS, CONDITIONS AND REPRESENTATIONS

The Authorized Officers are empowered to accept or propose customary inspection periods, contingencies, and conditions of closing. The Entity represents that, to the best of its knowledge, title to the Property is vested in the Entity, subject to any exceptions disclosed in the title commitment. The Entity may sell the Property on an "as-is" basis: Yes No

DISCLOSURES

Lead-Based Paint Disclosure: Yes No Mold Disclosure: Yes No Prior Material Damage: Yes No

AUTHORITY AND DELEGATION

RESOLVED FURTHER, that the officers identified below are authorized, in the name of and on behalf of the Entity, to execute and deliver all documents, to incur and pay closing costs, to receive and disburse funds, to accept non-material amendments, and to take such other actions as are necessary or desirable to consummate the sale. The scope of authority includes executing deeds, affidavits, escrow instructions, settlement statements and certificates of authority.

Authorized Officer(s) (print names and titles)

VOTING AND APPROVAL

Quorum Present: Yes

Vote of Members/Directors/Trustees: Yeas: Nays: Abstentions:

CERTIFICATION

I hereby certify that the foregoing resolution was duly adopted at a meeting of the governing body of the Entity described above, held in accordance with applicable bylaws and law, that the resolution is in full force and effect, and that no action has been taken to rescind or modify the same.

Name of Certifying Officer (Secretary/Clerk) Title of Certifying Officer Certification Date

MISCELLANEOUS

This Resolution constitutes the entire action taken by the governing body with respect to the sale of the Property. The Entity agrees to indemnify and hold harmless the purchaser and any broker against claims arising from the Entity's breach of the representations made herein, except to the extent caused by purchaser's conduct. This Resolution shall be governed by the laws of the jurisdiction in which the Property is located.

ADDITIONAL AUTHORIZATIONS / NOTES

Seller Entity Representative:

By:

Date:

Buyer / Authorized Agent:

By:

Date:

What the Real Estate Resolution to Sell Is and When it Applies

A Real Estate Resolution to Sell is a formal written action by an entity or governing body authorizing the sale of a specific real property interest. Commonly used by corporations, LLCs, homeowners associations, trustees, and condominium boards, the resolution records board approval, designates authorized signers, and identifies transaction terms. The resolution creates a clear internal record that the entity has approved marketing, negotiation, and transfer of the property and provides the title company and recorder with documentary evidence of authority to convey.

Why a Clear Resolution Matters for Property Transactions

A properly drafted resolution reduces title risk, clarifies authority, and documents corporate or trustee approval required for recording and escrow. It protects the entity and third parties by showing explicit, dated authorization to sell under the governing documents.

Who Typically Prepares or Signs a Resolution to Sell

Entities and stakeholders who must document sale authority include corporate boards, LLC managers, trustees, and HOA boards; title and escrow professionals also rely on the resolution.

Corporate boards and officers: formal board minutes and secretary certification often accompany the resolution
Trustees and fiduciaries: used when trust property is being sold to demonstrate trustee authority
HOA/Condo boards: documents board approval and any required homeowner disclosures for sale

Use this document whenever internal approval is a legal or transactional prerequisite, or when a recorder/title company requests evidence of authority.

Step-by-Step: Create, Approve, and Record the Resolution

Follow these core steps to produce an enforceable resolution and move the sale through escrow and recording with minimal delay.

01

Draft: Prepare resolution language with full legal description and authority clause.
02

Board Approval: Hold and document a vote or written consent in accordance with governing rules.
03

Sign and Notarize: Authorized officers sign; obtain notary acknowledgement if required for recording.
04

Deliver to Title: Provide certified resolution and any minutes to escrow and county recorder.

Where to Send or File the Resolution in a Typical Transaction

Routing depends on entity type and local practices; below are common destinations and their roles in the sale process.

Corporate Records: Retain an original resolution in the corporate minute book for legal evidence.
Title Company: Deliver certified copy to title for closing and title insurance review.
Escrow Agent: Escrow needs a copy to verify authority and clear conditions precedent.
County Recorder: Record deed after closing; recorder accepts deeds, not necessarily the resolution, but title typically requires it.

Configure a Digital Workflow for the Resolution

Set up fields, signer order, and authentication in your e-signature platform to match the legal requirements of your jurisdiction and entity.

Field	Configuration
Authentication	Email link plus optional SMS code for signer verification
Notarization	Select RON workflow or prepare for in-person notarization as required
Routing Order	Board signers first, then notary, then title/escrow delivery
Storage	PDF/A archival with restricted access and audit trail

Digital Signing and File Format Considerations

Use a platform that supports common formats, secure authentication, and audit trails to preserve enforceability.

File Formats: PDF, DOCX supported; produce signed PDF/A
Integrations: Connects with CRM, title, and cloud storage
Authentication: Email/SMS code; optional KBA or ID proofing

Typical Deadlines and Timing in a Sale Using a Resolution

Timelines vary by transaction; the items below are common checkpoint dates to track when preparing and executing a resolution to sell.

Board Resolution Date:

Date when the governing body approves the sale and authorizes signers

Effective Date:

Date specified in resolution when authorization becomes operative

Signature and Notarization:

Complete signing and notary steps before escrow closes

Recordation:

Record deed promptly after closing; county deadlines vary

Retention Start:

Begin retention clock from execution or recordation per policy

Key Milestones from Approval to Recorded Transfer

Sequence the transaction steps to coordinate board action, signing, escrow, and county recording without avoidable pauses.

01

Board Approval

Formal vote or unanimous written consent documented in minutes

02

Signatures & Notary

Authorized officers sign; notary acknowledges as required

03

Escrow Delivery

Provide certified resolution and executed deed to title company

04

County Recording

Deed recorded and indexing completed; recordation confirms transfer

Common Pitfalls That Delay or Invalidate a Sale

Using an informal property description instead of the legal description causes title exceptions and recording rejection.
Authorizing the wrong individual—failure to reflect current officers or managers—can lead to escrow holds and lender refusal.
Skipping notarization where required results in recorder rejection or title objections that stall closing.
Uploading unsigned or incorrectly dated resolutions into escrow workflows creates administrative delays and extra legal review.

Security, Compliance, and Evidence to Preserve Enforceability

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Comprehensive IP, timestamp, action log

ESIGN / UETA: Compliant with federal and UETA rules

HIPAA (if needed): BAA available upon request

21 CFR / FDA: Controls for regulated workflows

SSO & SAML: Enterprise identity integration

Consequences of an Incorrect or Missing Resolution

Invalid Approval: Sale may be voided

Recording Rejection: Deed refused by recorder

Title Exceptions: Insurance objections arise

Escrow Delay: Closing postponed

Liability Exposure: Fiduciary breach claims

Tax Consequences: Reporting and withholding issues

eSignature Vendor Pricing and Capability Snapshot for Resolution Workflows

Platform choice affects authentication, notarization options, and cost. The table summarizes starting price, trial availability, bulk send, audit capabilities, HIPAA compliance, and envelope limits.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-world Examples of Using a Resolution to Sell

These short case arcs illustrate how teams applied an approved resolution to complete property transactions and streamline closing.

Tim Martin — Martin Properties

Tim used a digital resolution to centralize approval and signatures for multiple property sales.

It enabled remote notarization and mobile signing for buyers and signers.
As a result, closings moved forward without in-person meetings, document turnaround shortened markedly, and compliance evidence was retained in a searchable archive for title and audit purposes.

Brian Fitzgibbons — Optica Ventures LLC

Brian standardized the resolution format across holdings to avoid title objections.

The uniform approach simplified title review and escrow acceptance.
The company experienced fewer conditional demands from title insurers, reduced attorney review time, and clearer board recordkeeping when multiple managers executed transactions across states.

Practical Tips to Avoid Delays and Preserve Authority

Adopt these practices to reduce title objections, recorder rejections, and internal disputes when selling property under an entity resolution.

Use Exact Legal Names

Always use the entity name exactly as shown on formation records and certificate of good standing; avoid abbreviations, which trigger title company follow-up and slow closings.

Attach Supporting Minutes

Include certified board minutes or unanimous written consent with the resolution to show the context of the vote and to satisfy title and escrow underwriting.

Include Legal Description

Provide the complete deed legal description or parcel number; an address-only description often causes recording office rejection or title exceptions.

Confirm Notary Requirements

Verify county and state notary or witness rules before signing; obtain appropriate acknowledgements or RON sessions to avoid recorder refusal.

Typical Roles Involved in Approving and Executing a Resolution

Board Secretary

Prepares and certifies the resolution, attaches minutes and corporate records, and maintains the original in the corporate minute book for legal evidence and future audits.

Title Company Officer

Reviews the resolution for sufficiency, confirms signer authority, requests any missing affidavits, and coordinates recording steps with escrow and the county recorder.

Frequently Asked Questions About Real Estate Resolutions to Sell

Answers to common questions about authority, notarization, e-signing, revocation, and where to file a resolution.

Need help? Contact support

What does the resolution prove?
A resolution documents that the governing body authorized the sale and designates authorized signers; it does not itself transfer title but supports the deed and title insurance review.
Who may sign the resolution?
Authorized officers, managers, or trustees sign per the entity’s governing documents; include officer titles and attach certified minutes if title companies request proof of authority.
Is notarization always required?
Notarization is commonly required for deeds and may be requested for resolutions; confirm county recorder and title company requirements in the jurisdiction.
Can the resolution be e-signed?
Yes, electronic signatures are generally enforceable under ESIGN (15 U.S.C. §7001) and state UETA laws, but confirm consent, retention, and any notarization/RON requirements.
How can a resolution be revoked?
Revocation requires a new properly adopted resolution or board action that expressly rescinds the prior authorization, documented and communicated to escrow and title.
Why was my resolution rejected?
Common reasons include mismatched entity name, missing legal description, absent notarization/witnesses, or lack of certified minutes; correct and resubmit with required attachments.

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