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Real Estate Restoration Agreement

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REAL ESTATE RESTORATION AGREEMENT

Parties

Owner Name:

Phone:    Email:

Contractor/Restoration Company:

Phone:    Email:

State Registration / License No.:

Property Identification

Parcel / APN Number:    Unit/Building (if applicable):

Scope of Restoration Work

Summary of Work: The Contractor shall furnish all labor, materials, equipment and services necessary to perform restoration, repair and remediation work as described in this Agreement and in the attached Scope of Work. Major components to be addressed include structural repairs, water mitigation, mold remediation, electrical and plumbing repairs as required, and restoration of affected finishes.

Schedule and Completion

Commencement Date:    Substantial Completion Date:

Final Completion Deadline (including punch list):

Time is of the essence:    Liquidated damages for delay (if any): $

Permits, Codes and Compliance

Responsibility for permits, inspections and code compliance shall be: Contractor    Owner

Contractor shall obtain and pay for all necessary permits required by applicable law for the performance of the work and shall ensure all work conforms to applicable building codes, health and safety standards and regulations.

Payment Terms

Deposit / Initial Payment: $ due upon execution.

Progress payments and schedule:

Retainage withheld:    Late payment interest:

Final payment due upon acceptance and completion of punch list items, subject to statutory lien rights and release of claims as provided herein.

Insurance and Bonds

Contractor shall maintain commercial general liability insurance with limits of not less than $ per occurrence and worker's compensation as required by law. Contractor will provide certificates of insurance upon request.

Performance bond required:    Payment bond required:

Warranties

Contractor warrants that all work will be performed in a good and workmanlike manner and will be free of defects for a period of from the date of final acceptance. Manufacturer warranties for materials, where applicable, will be assigned to Owner to the extent assignable.

Inspections, Acceptance & Punch List

Owner shall inspect the work promptly upon notice of substantial completion. Owner shall provide a written punch list of items to be completed or corrected within days. Contractor shall complete punch list items within a commercially reasonable time.

Change Orders

Changes in the scope of work shall be made only by written Change Order signed by both Owner and Contractor. A Change Order shall specify adjustments to the contract price and time for performance. Contractor shall not perform changed work without a signed Change Order, except emergency work necessary to protect life or property.

Hazardous Materials & Disclosures

Owner represents to the best of Owner's knowledge the presence of the following conditions at the property:

Lead-based paint present: Yes    No

Active mold or prior mold remediation: Yes    No

Prior structural damage or prior restoration at property: Yes    No

If any of the foregoing are marked Yes, Owner shall provide available reports and disclose known conditions; Contractor's price and remedies may be adjusted for newly discovered hazardous conditions as provided by applicable law.

Default and Remedies

If either party materially defaults in performance, the non‑defaulting party shall provide written notice and a opportunity to cure. If not cured within the cure period, the non‑defaulting party may pursue available remedies including termination, damages, or specific performance where appropriate.

Contractor's right to stop work and Owner's right to withhold payment are governed by applicable lien, stop notice and contract law; Contractor shall not be entitled to payment for work performed in breach of this Agreement.

Indemnity

Contractor shall indemnify, defend and hold Owner harmless from claims, liabilities, losses and expenses arising from Contractor's performance, to the extent caused by Contractor's negligence or willful misconduct. Owner shall indemnify Contractor for claims arising from Owner's failure to disclose hazardous conditions or for Owner's negligence.

Notices

Governing Law & Entire Agreement

This Agreement shall be governed by the laws of the state where the property is located. This Agreement, including exhibits and any executed Change Orders, constitutes the entire agreement between the parties and supersedes prior negotiations and understandings. Any modification must be in writing and signed by both parties.

Miscellaneous Provisions

Severability: If any provision is held invalid, the remainder shall continue in full force. Assignment: Neither party may assign their rights or obligations without the prior written consent of the other, except as to financing or sale of the property.

Acknowledgments

Each party warrants that the person signing this Agreement has the authority to bind the party. Owner acknowledges that Contractor may subcontract portions of the work but Contractor remains responsible for overall performance.

Owner Printed Name:

Contractor Printed Name:

By:

By:

Date:

Date:

Enter text✕

What the Real Estate Restoration Agreement Covers

A Real Estate Restoration Agreement is a written contract between a property owner and a restoration contractor that defines work to repair damage, restore condition, or remediate hazards on real property. The agreement identifies parties, property, scope of work, materials, performance standards, schedule, milestones, payment terms, insurance and indemnity obligations, warranties, and dispute resolution paths. Attachments often include a detailed scope of work, cost estimate, timeline, change-order process, and local permit or inspection requirements. The document frames rights and responsibilities through project completion and any final acceptance testing or punchlist work.

Why this Agreement Matters for Owners and Contractors

A clear Real Estate Restoration Agreement reduces ambiguity, sets measurable restoration standards, and documents payment and liability rules. It supports insurance claims, helps coordinate permits and inspections, and provides legal evidence if disputes arise.

Why this Agreement Matters for Owners and Contractors

Who Typically Prepares and Signs This Agreement

Common users span both property-side and service-side roles involved in restoration projects.

  • Property owners and managers responsible for approving scope, funding work, and accepting completed restoration.
  • Restoration contractors and subcontractors who perform repairs, supply materials, and warrant workmanship per contract conditions.
  • Insurance adjusters or administrators evaluating scope, approving costs, or coordinating payments under a policy.

Each signatory should understand the duties, financial commitments, timelines, and insurance implications before signing.

Essential Elements to Include in a Professional Agreement

A robust Real Estate Restoration Agreement balances technical detail with clear administrative controls so both parties can manage risk and performance.

Parties

Full legal names and contact information for owner, contractor, and any primary subcontractors; entity type for companies.

Scope of Work

Detailed, measurable description of repairs, materials, tasks, and acceptance criteria; include drawings or photos when relevant.

Schedule

Start date, milestones, completion date, and liquidated damages or remedies for missed deadlines if agreed.

Payment Terms

Total price, payment schedule, retainage, progress invoicing, and how insurance proceeds will be applied.

Insurance

Contractor insurance requirements, certificate holder, and requirement to name owner as additional insured where appropriate.

Warranties

Scope and duration of workmanship and material warranties and procedures for remedying defects after completion.

Step-by-Step: Completing the Agreement

Follow these core steps to prepare, review, and execute a compliant restoration agreement.

  • 01
    Collect property data: Confirm address and parcel details.
  • 02
    Define scope: Attach detailed work specifications and photos.
  • 03
    Set pricing: Agree on total, schedule, retainage.
  • 04
    Sign and notarize: Execute, notarize if required, and distribute copies.

Typical Workflow from Estimate to Final Acceptance

A predictable workflow reduces rework and accelerates payment cycles; below are common milestones in order.

  • Estimate and Approval: Contractor provides estimate; owner or insurer approves scope.
  • Permits and Scheduling: Secure permits and set start date.
  • Performance: Contractor completes work per scope.
  • Inspection and Closeout: Final inspection, punchlist, and final payment issuance.

How to Configure a Digital Signing Workflow

Set up signing order, required fields, and authentication to ensure a reliable e-signature process.

Field Configuration
Signing Order Owner → Contractor → Lender (if applicable)
Required Fields Signatures, dates, printed names, license numbers
Authentication Email link or SMS code for signer verification
Attachments Include exhibits and permit copies with the envelope

Delivery and Compatibility for Electronic Execution

Ensure the platform can retain a tamper-evident audit trail, export signed copies, and support any necessary notarization workflows.

  • File formats: PDF and DOCX supported
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced methods available

Security and Compliance Features to Document

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Detailed signer activity
Regulatory certifications: SOC 2 Type II available
HIPAA support: BAA required for PHI
21 CFR Part 11: Supported for regulated workflows

Consequences of an Incomplete or Incorrect Agreement

Contract unenforceable: Ambiguous scope may impair remedies
Insurance denial: Missing documentation can delay or deny claims
Recording rejection: Improper signatures or notary can block recordation
Regulatory fines: Local code violations may trigger penalties
Payment disputes: Lack of payment terms fuels litigation risk
Reputational harm: Contract disputes can damage business relationships

Typical Timelines and Processing Expectations

Expect variability by county, insurer, and contractor; plan schedules around permitting and inspection windows.

Estimate turnaround:

3–10 business days depending on inspection needs

Permit processing:

Local permitting may take 1–6 weeks

Project duration:

Varies by scope; small jobs days, major jobs months

Final inspection:

Schedule within 7–14 days of completion

Signed document return:

With eSignature, many signbacks occur within 24–72 hours

Real-world Examples of Digital Execution

These brief examples show how signable restoration agreements are used in practice by property companies and service providers.

Martin Properties — Tim Martin

A mid-size property manager used e-signatures to finalize restoration agreements online.

  • I can process and execute all of these documents online with 100% compliance and built-in security.
  • Mobile and offline signing let field teams return signed agreements quickly, reducing turnaround and improving compliance with insurance documentation requirements.

Optica Ventures — Brian Fitzgibbons

A development firm standardized restoration contracts across projects to reduce review time.

  • The interface is simple and easy-to-use for our team.
  • Standard templates, attachable scopes, and an audit trail simplified approvals and made records available for audits and insurance audits.

Comparing eSignature Pricing and Capabilities for Restoration Agreements

This table summarizes common pricing and capability points across major eSignature providers; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Common Questions About Using a Real Estate Restoration Agreement

Answers to frequent practical and legal questions about creating, signing, and storing restoration agreements.


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