Can this be signed electronically?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties show intent, consent to transact electronically, attribution, and retention capability.

Is notarization required?

Many property-recordable instruments require a notary acknowledgement for recording. Confirm county recorder requirements; some states also require one or two witnesses for deeds.

What authentication strength is needed?

Authentication depends on risk and local rules. Email or SMS codes often suffice, but RON or multi-factor authentication may be required for notarization or lender acceptance.

How should I correct a signed error?

If a signed document has an error, execute a written amendment or replacement agreement signed by all parties; avoid handwritten corrections on executed originals unless all parties initial and re-sign.

How long should I keep records?

Retain executed engagements per applicable standards: IRS records three years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)), and longer where state law or business needs require it.

What happens if a party lacks signing authority?

Signatures by unauthorized parties risk unenforceability; obtain board resolutions, power of attorney, or equivalent evidence of authority before relying on the agreement.

Electronic Signature
Templates
Real estate
Real Estate Run Engagement

Real Estate Run Engagement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE RUN ENGAGEMENT AGREEMENT

Parties and Engagement Date

This Real Estate Run Engagement Agreement ("Agreement") is entered into between:

Client Name Client Contact Information Engaging Broker / Agent Broker Contact Information

Effective Date: — the date this Agreement takes effect for purposes of term and obligations.

Property Identification

Property Address Parcel / APN Number Legal Description

Scope of Engagement; Services to Be Performed

Broker is engaged to perform a property run for the Property described above. Services include: market analysis, targeted showings, open house coordination, comparative pricing, marketing and advertising listings, vendor coordination for inspections and repairs, negotiation of offers, and attendance at closing and settlement as requested. Broker will exercise reasonable skill, care and diligence in performing such services consistent with customary professional standards.

Detailed Scope / Special Instructions

Term; Exclusivity; Termination

Engagement Term: Commencing on and continuing until unless earlier terminated pursuant to this Agreement.

Exclusivity: Exclusive Broker Engagement Non-Exclusive Engagement

Termination: Either party may terminate for convenience with days' prior written notice. Termination for material breach permits immediate termination if the breaching party fails to cure within days following written notice.

Compensation, Expenses and Billing

Compensation: Client shall pay Broker as set forth below. Selection of compensation method (check applicable):

Commission based (% of gross sale price) Commission Rate: %

Flat Fee Amount: $

Retainer / Hourly Retainer: $ ; Hourly Rate: $

Payment Terms Late Fee or Interest Reimbursable Expenses

Inspections, Contingencies and Possession

Inspection Period (if applicable): days from mutual acceptance of an offer.

Possession Instructions or Special Possession Terms

Representations, Disclosures and Conflicts

Client represents that it has full authority to engage Broker for the Property and that all material information regarding the Property has been disclosed to Broker.

Lead-based paint (if property built before 1978):

Yes No

Known mold, structural defects, or prior material damage:

Yes No If yes, provide details

Default, Remedies and Indemnity

In the event of a material breach by either party, the non-breaching party may pursue all remedies available at law or in equity. The breaching party shall be liable for costs, including reasonable attorneys' fees, incurred by the non-breaching party in enforcing this Agreement. Client shall indemnify and hold Broker harmless from liabilities arising out of Client's failure to disclose material facts or from misrepresentations by Client.

Limitation of Liability; Insurance

Broker's liability for any claim relating to this Agreement shall be limited to direct damages not exceeding the total fees paid under this Agreement, except for claims resulting from gross negligence or willful misconduct. Broker recommends that Client maintain appropriate property and liability insurance prior to and during the term of this engagement.

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of law principles. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the contact information provided above, or to such other address as either party may designate in writing. Notice is effective upon personal delivery, confirmed electronic transmission, or three business days after deposit with a nationally recognized overnight courier.

Acknowledgment

By signing below, each party acknowledges that it has read, understands and agrees to be bound by the terms and conditions of this Agreement, and that the signatory has the authority to bind the party for whom they sign.

Client

Printed Name:

By:

Date:

Broker / Agent

Printed Name:

By:

Date:

What the Real Estate Run Engagement Is

The Real Estate Run Engagement is a written engagement agreement that defines services a broker, property manager, or transaction coordinator will perform to run a real estate matter on behalf of a client. It typically covers scope of services, timelines, compensation, client obligations, deliverables, and termination terms. The document establishes expectations for tasks such as listing management, showings, escrow coordination, transaction document preparation, and communication protocols, and can be signed electronically when parties satisfy applicable e-signature requirements under U.S. law.

Why a Clear Engagement Letter Matters

A well-drafted Real Estate Run Engagement reduces misunderstandings, allocates risk, and documents duties and fees so all parties share the same expectations. It provides a clear baseline for performance, invoicing, dispute resolution, and regulatory compliance.

Typical parties and users

The Real Estate Run Engagement is used by professionals and clients who need an explicit, enforceable record of responsibilities and fees.

Brokers and agents who manage listings, coordinate showings, and handle offers.
Property managers running tenant placement, maintenance and rent collection.
Buyers, sellers, and their legal or financial representatives requesting service terms.

Parties should confirm signatory authority and any required notarization or witness rules for the specific transaction jurisdiction before signing.

Step-by-step: Completing the engagement

Follow these core steps to complete the Real Estate Run Engagement accurately and consistently.

01

Prepare document: Gather property details and party names before populating fields.
02

Define scope: List specific services, deliverables, and exclusions clearly.
03

Set fees: Specify compensation type, amounts, and payment schedule.
04

Sign and date: All parties must sign and date to bind the agreement.

How the signed engagement moves through the process

A typical signed engagement follows a simple routing and record-keeping workflow.

Upload: Sender uploads the completed document to the signing platform.
Assign fields: Place signature, date, and required data fields for each signer.
Sign: Signers authenticate and execute the document electronically or in person.
Archive: Final signed copy and audit trail are stored for retention.

Technical and integration considerations for eSigning

Electronic completion works with PDF and DOCX formats and integrates with common systems to reduce manual handling.

File formats: PDF, DOCX, and HTML supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, or stronger methods

Choose a platform that preserves audit trails, supports your required authentication strength, and integrates with your document storage and CRM to streamline routing and compliance checks.

Common timelines and response expectations

Set clear deadlines in the engagement and note typical processing timeframes for acceptance, signatures, and deliverables.

Offer acceptance window:

Specify how long an offer or engagement acceptance remains valid.

Signature turnaround:

Expect signatures within 3–7 business days unless a shorter window is specified.

Document delivery:

Identify when executed copies will be delivered after final signature.

Notarization timing:

Allow time for in-person or RON notarization if required.

Compliance checks:

Allocate time for title, lender, or regulatory reviews as applicable.

Common errors and their immediate risks

Missing signature: Agreement may be unenforceable

Wrong party name: Creates ambiguity in obligations

Unclear scope: Leads to disputes and extra costs

Absent notarization: May invalidate deed or recorded instrument

Incorrect dates: Affects effective rights and deadlines

Unsigned exhibits: Key terms may be excluded from contract

Security and compliance features to verify

Encryption in transit: TLS 1.2/1.3

Encryption at rest: AES-256

Audit trail: Detailed timestamped logs

HIPAA readiness: BAA available when required

Regulatory certs: SOC 2 Type II, ISO 27001

21 CFR compliance: Supports 21 CFR Part 11 controls

Essential sections every professional engagement should include

A comprehensive Real Estate Run Engagement organizes obligations, financial terms, timelines, and dispute resolution clearly so all parties have one source of truth.

Scope of services

Define specific tasks, deliverables, exclusions, and performance standards so the provider and client share clear expectations and can measure completion against agreed milestones.

Fees and payments

Detail commission rates, flat fees, retainers, expense reimbursements, invoicing schedule, and remedies for late payment to avoid billing disputes.

Term and termination

Specify effective date, duration, renewal terms, and termination rights including notice periods and obligations on termination such as final accounting.

Client responsibilities

List information, access, and cooperation the client must provide, including timely responses and required disclosures relevant to property condition or permits.

Liability and indemnity

Allocate risk through liability limits, indemnity clauses, and insurance requirements appropriate to the services performed and applicable law.

Records and delivery

State how executed documents, keys, and closing materials will be delivered, who retains originals, and how electronic copies and audit trails are preserved.

Real-world examples of how engagements are used

These short case arcs illustrate common ways firms document responsibilities and realize operational benefits from clear engagements.

Martin Properties

Tim Martin, founder of Martin Properties, adopted a standardized engagement to centralize transaction tasks and reduce delays.

The engagement clarified who coordinates inspections and escrow.
After adoption, the firm reported being able to process and execute documents online while maintaining compliance and security, reducing back-and-forth and allowing closers to focus on negotiation instead of administrative follow-up.

Optica Ventures

Optica Ventures standardized run engagement letters across multiple markets to ensure consistent tenant onboarding.

The letter assigned responsibility for tenant screening and lease execution.
As a result, the team improved consistency across properties, reduced missed deadlines for move-ins, and created a single, auditable record for each engagement for legal and accounting review.

Practical tips for accurate and efficient completion

Adopt consistent practices to reduce errors and speed execution across deals.

Use full legal names

Always enter the full legal name for individuals or exact entity name for companies. Confirm names against government ID or formation documents to avoid enforcement issues.

Attach exhibits

Include property descriptions, fee schedules, and scope exhibits as numbered attachments referenced in the main agreement to prevent later disputes about omitted terms.

Clarify payment triggers

Define precisely when fees become due, how expenses are reimbursed, and what constitutes an earned commission to reduce billing disagreements.

Preserve the audit trail

Use an e-signature solution that records timestamps, IP addresses, and authentication methods so signed records are defensible if challenged.

eSignature vendor pricing snapshot for Real Estate engagements

Compare common pricing and capability dimensions relevant to executing Real Estate Run Engagements and storing signed records; signNow appears first for direct comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and common issues

Answers to typical legal, technical, and procedural questions encountered when executing a Real Estate Run Engagement.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties show intent, consent to transact electronically, attribution, and retention capability.
Is notarization required?
Many property-recordable instruments require a notary acknowledgement for recording. Confirm county recorder requirements; some states also require one or two witnesses for deeds.
What authentication strength is needed?
Authentication depends on risk and local rules. Email or SMS codes often suffice, but RON or multi-factor authentication may be required for notarization or lender acceptance.
How should I correct a signed error?
If a signed document has an error, execute a written amendment or replacement agreement signed by all parties; avoid handwritten corrections on executed originals unless all parties initial and re-sign.
How long should I keep records?
Retain executed engagements per applicable standards: IRS records three years (IRC §6501(a)), HIPAA six years (45 CFR §164.530(j)), and longer where state law or business needs require it.
What happens if a party lacks signing authority?
Signatures by unauthorized parties risk unenforceability; obtain board resolutions, power of attorney, or equivalent evidence of authority before relying on the agreement.

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