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Real Estate Sale Contract

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REAL ESTATE SALE CONTRACT

This Real Estate Sale Contract ("Contract") is made and entered into as of Effective Date: , by and between Seller Name: , Seller Address: (collectively, "Seller"), and Buyer Name: , Buyer Address: (collectively, "Buyer").

RECITALS

WHEREAS, Seller is the lawful owner of the real property described herein and wishes to sell that property on the terms and conditions set forth in this Contract; and

WHEREAS, Buyer desires to purchase the Property from Seller and has the financial ability and intent to close the purchase in accordance with this Contract; and

WHEREAS, the parties intend that the conveyance of the Property and the obligations of the parties be governed by the terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. PROPERTY

1.1 Property. Seller agrees to sell and Buyer agrees to purchase the real property commonly known as , together with all buildings, improvements and appurtenances (the "Property"). The legal description of the Property is as follows:

2. PURCHASE PRICE; PAYMENT

2.1 Purchase Price. The total purchase price for the Property shall be (the "Purchase Price"), payable as set forth in this Contract.

2.2 Earnest Money. Buyer shall deposit earnest money in the amount of with the Escrow Agent within days after Effective Date. The earnest money shall be applied to the Purchase Price at Closing except as otherwise provided herein. Escrow Agent is: , Escrow Agent Address: .

3. FINANCING

3.1 Buyer Financing. This Contract is subject to Buyer obtaining financing on terms acceptable to Buyer within days after Effective Date. If Buyer fails to obtain such financing and timely notifies Seller, Buyer may terminate this Contract and the earnest money shall be released as provided in Section 2.2.

3.2 Cash Purchase. If financing contingency is not selected, Buyer represents that Buyer will pay the Purchase Price at Closing in cash or immediately available funds.

4. CLOSING

4.1 Closing Date and Place. The closing of the transactions contemplated by this Contract ("Closing") shall occur on or before at the offices of , unless otherwise mutually agreed in writing.

4.2 Seller's Deliveries. At Closing, Seller shall deliver: (a) an executed general warranty deed conveying marketable fee simple title free of all liens and encumbrances except those permitted in this Contract; (b) any affidavits, instruments of conveyance and other documents reasonably required by Title Company to issue a title insurance policy; and (c) keys and possession consistent with this Contract.

5. TITLE AND CONVEYANCE

5.1 Title Evidence. Seller shall cause to be delivered to Buyer, at Seller's expense, a current commitment for an owner’s title insurance policy in the amount of the Purchase Price (the "Title Commitment"). Buyer shall have the right to object to any exceptions shown on the Title Commitment within days after receipt. Seller shall have a reasonable period to cure permitted objections prior to Closing.

5.2 Conveyance. At Closing, title shall be conveyed by statutory warranty deed (or deed appropriate for the jurisdiction) subject only to exceptions approved by Buyer in writing and customary easements and reservations of record.

6. INSPECTIONS; CONDITION

6.1 Inspections. Buyer shall have the right to conduct inspections of the Property within days after Effective Date. Seller shall provide reasonable access. Buyer shall deliver any written notice of defects or objections prior to the expiration of the inspection period. If Seller does not elect to cure accepted objections within a commercially reasonable time, Buyer may elect to terminate this Contract by written notice and earnest money shall be handled as set forth in Section 2.2.

6.2 AS IS. Seller represents that Seller has disclosed all known material defects. Buyer acknowledges that, except as expressly set forth in Seller's written disclosures attached hereto, Buyer is purchasing the Property in its present condition and waives claims for latent defects unless otherwise expressly warranted in writing.

7. PRORATIONS AND CLOSING ADJUSTMENTS

7.1 Taxes and Assessments. Real property taxes, assessments, rents, utilities and other recurring items shall be prorated as of the Closing Date based on the fiscal or tax year in effect. Any prepaid items shall be credited to the party entitled to such credits.

7.2 Closing Costs. Seller shall pay those closing costs required by custom in the jurisdiction in which the Property is located, and Buyer shall pay mortgage recording charges, lender-required costs and any costs associated with obtaining financing, unless otherwise agreed in writing.

8. RISK OF LOSS

8.1 Damage or Destruction. From Effective Date until Closing, Seller shall bear the risk of loss. If, prior to Closing, the Property is materially damaged or destroyed, Buyer may (a) terminate this Contract and receive a refund of earnest money, or (b) elect to proceed to Closing and accept an assignment of any insurance proceeds or receive a reduction in Purchase Price equal to the repair cost, at Buyer’s election.

9. DEFAULT; REMEDIES

9.1 Seller Default. If Seller fails to perform Seller's obligations under this Contract, Buyer may pursue any remedy available at law or in equity, including specific performance, damages, or termination of this Contract and recovery of earnest money.

9.2 Buyer Default. If Buyer fails to timely perform Buyer’s obligations, Seller may either (a) terminate this Contract and retain the earnest money as liquidated damages if the amount reasonably approximates Seller's harm, or (b) pursue other remedies at law or equity including specific performance, provided that Seller's election shall be subject to applicable law.

10. BROKERS; COMMISSIONS

10.1 Broker Disclosure. The parties represent that the only real estate brokers entitled to a commission in connection with this transaction are: . Any commission due shall be paid at Closing in accordance with the separate written agreements between Seller and Broker or Buyer and Broker.

11. REPRESENTATIONS AND WARRANTIES

11.1 Seller Representations. Seller represents and warrants to Buyer that: (a) Seller has good and marketable title to the Property; (b) Seller has full authority to enter into and perform this Contract; (c) there are no pending actions or proceedings affecting the Property other than those disclosed in writing to Buyer.

11.2 Buyer Representations. Buyer represents that Buyer has the capacity to perform Buyer’s obligations hereunder and that any funds required for Closing will be available as provided in this Contract.

12. NOTICES

13. COVENANTS; FURTHER ASSURANCES

Each party covenants to execute and deliver such further instruments and do such further acts as may be reasonably necessary to carry out the provisions and purposes of this Contract and to effect the transactions contemplated hereby.

14. MISCELLANEOUS

14.1 Governing Law. This Contract shall be governed by and construed in accordance with the laws of the jurisdiction in which the Property is located without regard to conflict of law principles.

14.2 Entire Agreement. This Contract, including any exhibits and written disclosures expressly incorporated herein, constitutes the entire agreement between the parties and supersedes all prior negotiations, understandings and agreements between the parties with respect to the Property.

14.3 Severability. If any provision of this Contract is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and shall be construed to give effect to the parties' intentions.

14.4 Amendments and Waiver. No modification, amendment or waiver of any provision of this Contract shall be effective unless in writing and signed by the party against whom enforcement is sought. No failure or delay by any party in exercising any right shall operate as a waiver thereof.

14.5 Counterparts; Electronic Signatures. This Contract may be executed in counterparts, each of which shall be an original and all of which together constitute one and the same instrument. Signatures transmitted by electronic means shall be binding for all purposes.

15. ATTACHMENTS

The following documents, if completed and attached to this Contract, are incorporated herein by reference: Seller's written property disclosure, title commitment, and any addenda initialed by both parties.

Seller:

By:

Date:

Buyer:

By:

Date:

Enter text✕

What a Real Estate Sale Contract Is and Why It Matters

A Real Estate Sale Contract is a legally binding written agreement that records the terms and conditions for transferring property from seller to buyer. It identifies the parties, describes the property by address and legal description, states the purchase price and deposit (earnest money), and sets closing and possession dates. The contract also lists contingencies such as financing, inspection, appraisal, title approval, and disclosures, and allocates closing costs and prorations. Properly executed, it creates enforceable obligations and is the central document used to complete a residential or commercial sale.

Why a Clear Sale Contract Prevents Disputes and Enables Closing

A complete Real Estate Sale Contract clarifies each party’s obligations, sequences inspections and financing, and documents contingencies and timelines so the transaction can proceed to closing reliably.

Why a Clear Sale Contract Prevents Disputes and Enables Closing

Who Prepares and Signs a Real Estate Sale Contract

Typical users involved in drafting, reviewing, or signing the contract include real estate agents, buyers, sellers, lenders, and closing agents.

  • Real estate agents — prepare standard forms, explain contingencies, and coordinate signatures and delivery.
  • Buyers and sellers — provide identity, financial terms, and disclosures; they must sign to create enforceable obligations.
  • Lenders and title companies — review financing contingencies, title exceptions, and ensure recording requirements are met.

Each participant needs the sections relevant to their role completed accurately to avoid delays and mitigate legal exposure.

Core Sections to Include in a Professional Sale Contract

A well-drafted Real Estate Sale Contract organizes transactional detail so lenders, title companies, and courts can determine rights and obligations quickly.

Purchase Terms

Defines the total purchase price, deposit amount, payment method, and any seller financing terms so the monetary exchange is clear and enforceable.

Property Description

Includes the full legal description, street address, parcel number, and fixtures included or excluded to prevent later disputes over what transfers with the property.

Contingencies

Lists inspection, financing, appraisal, title, and other conditions with deadlines and cure periods that allow cancellation or amendment if conditions are unmet.

Representations and Warranties

Seller and buyer statements about authority, condition, encumbrances, and disclosures that allocate risk and form the basis for remedies if inaccurate.

Closing and Possession

Specifies closing date, location, document delivery, prorations, who pays which closing costs, and the possession date for occupancy transfer.

Remedies and Default

Describes consequences for breach such as forfeiture of earnest money, specific performance, damages, and dispute resolution procedures including venue and governing law.

Step-by-Step: Completing a Sale Contract from Offer to Signature

Follow these steps to move an offer through acceptance to a binding contract ready for closing.

  • 01
    Prepare Offer: Fill buyer/seller details, price, deposit, and contingencies.
  • 02
    Deliver Offer: Provide to seller or listing agent by agreed delivery method.
  • 03
    Negotiate Terms: Amend price, contingencies, or dates until both parties agree.
  • 04
    Obtain Signatures: Collect signatures and dates from all parties; confirm acceptance is documented.

Where to Send or File the Signed Contract

After signatures, copies should be routed to the key transaction participants and recorded where required.

  • Seller and Buyer: Each party receives an executed copy for records.
  • Listing and Buyer Agents: Agents store the fully executed agreement in transaction files.
  • Lender and Title Company: Send executed contract for underwriting, title search, and closing preparation.
  • County Recorder: Deed is recorded at closing with county recorder to effect ownership transfer.

How to Configure an Online Signing Workflow

Set up fields, signer order, and authentication to match the transaction flow and risk level.

Field Configuration
Signer Order Set sequential signing when lender or title approval is required
Authentication Use email with optional SMS code or ID check for higher assurance
Conditional Fields Reveal inspection or financing fields only when selected
Reminders and Expirations Enable automatic reminders and set link expiry to reduce delays

Digital Delivery, File Types, and Integration Needs

Choose authentication and retention settings that align with lender, title company, and state recording requirements.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Audit Trail: IP, timestamp, and action log

Common Deadlines and Timing Expectations in a Sale Contract

Contracts specify milestone dates; missing them can change rights to terminate or demand cure.

Offer Expiration:

Buyer sets an acceptance deadline, often 24–72 hours.

Inspection Period:

Typically 7–14 days to complete inspections and request repairs.

Loan Commitment:

Financing contingency usually requires commitment within 21–45 days.

Title Objection Deadline:

Title exceptions must be raised within the review period, commonly 7–10 days.

Closing Date:

Standard closing window is 30–60 days after contract execution.

Notarization and Witness Steps for Executing Deeds and Transfer Documents

Follow a consistent authentication sequence to ensure recordability and avoid rejection by the county recorder.

01

Confirm Signer Identity

Verify government ID or permitted RON identity-proofing before signing.

02

Choose Notarization Type

Use in-person acknowledgement or RON where state law permits.

03

Assemble Witnesses

If state requires witnesses, have them observe and sign in the notary’s presence.

04

Notary Acknowledgement

Notary completes certificate confirming signer’s identity and voluntary act.

05

Record Audio/Video (RON)

If using RON, retain A/V session per state retention rules.

06

Notary Journal Entry

Notary records event details in the journal as required.

07

Attach Affidavits if Needed

Use self-proving affidavits or corporate resolutions when required.

08

Submit for Recording

Deliver executed deed and required cover sheet to county recorder.

Common Mistakes That Cause Closing Delays

  • Using informal or abbreviated party names that do not match title or lender records, which can delay title clearance and escrow funding.
  • Leaving contingency deadlines vague or unspecified, creating disagreement about whether a party timely exercised termination rights or requested cures.
  • Failing to attach required disclosures or addenda, leading to rescission rights or lender refusal to proceed until cured.
  • Incorrect legal description or omitted parcel numbers that result in recorder rejection or the need for corrective deeds.

Legal and Financial Risks from an Incorrect Contract

Breach Damages: Monetary damages or specific performance
Earnest Money Loss: Forfeiture if buyer defaults
Rescission Risk: Contract voided for material misrepresentation
Title Defect: Cloud on title or invalid transfer
Recording Rejection: County recorder returns defective instruments
Tax Reporting: Incorrect IRS reporting or withholding

Essential Information to Collect in the Contract

Buyer Name: Full legal name
Seller Name: Full legal name
Property Address: Street, city, state, ZIP
Legal Description: Parcel or deed legal text
Purchase Price: Numeric and words
Closing Date: MM/DD/YYYY

Comparison: eSignature Platforms for Completing Real Estate Sale Contracts

Key vendor differences include starting price, bulk send availability, audit trails, HIPAA support, and envelope or usage limits; signNow is listed first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Quick Answers

Answers to common execution, recording, and eSignature questions to help avoid mistakes and delays.


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