Can this form be signed electronically?

Yes. Electronic signatures are accepted under ESIGN and UETA for most real estate transaction documents, provided the signer consents to electronic records and the platform preserves an audit trail.

Are notarization and witnesses always required?

Not necessarily; notarization is required for deed acknowledgements in every state, while witness requirements vary by state and document type—confirm county and state rules before execution.

What if a name on the document doesn't match title?

A name mismatch can block funding or recording; correct legal names must match public records and lender instructions before closing to avoid delays.

Can I use Remote Online Notarization (RON)?

RON is allowed in most states but requirements vary; verify the state's RON rules and ensure audio-video recording, identity proofing, and retention meet the notary standards.

How are changes handled after signing?

Post-signing changes typically require a written amendment or addendum executed by the same parties; track revisions in the document history to preserve an audit trail.

What records must be retained and for how long?

Retain executed selections and supporting documents per IRS and industry rules—commonly at least 3 years for tax records, 6 years for HIPAA-related items, and often 7 years for real estate matters.

Electronic Signature
Templates
Real estate
Real Estate Selections Final

Real Estate Selections Final

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE SELECTIONS FINAL

This Real Estate Selections Final (the "Selections") memorializes and confirms the final choices, allowances, and cost adjustments agreed between the parties with respect to the real property and related transaction described below. The selections set forth herein are incorporated into and governed by the underlying Contract for Sale, Purchase Agreement, or Construction Agreement identified below. Buyer and Seller/Builder certify that the selections, allowances, credits, and deadlines contained in this document are final, subject to the Change Order provisions herein.

Parties and Contract Reference

Buyer Full Legal Name Buyer Contact Information Seller / Builder Full Legal Name Seller / Builder Contact Information

Contract Reference: Date of underlying agreement: Contract or File No.:

Property Identification

Property Address Parcel / APN Number Legal Description

Selections Summary — Final Choices

The Buyer hereby elects the following final selections. Each selection includes the indicated allowance or upgrade cost. If no allowance is indicated, the selection is included in the base contract price.

Flooring (Type and Location)

Allowance / Upgrade Cost: $ Supplier/Brand:

Cabinets (Style and Finish)

Allowance / Upgrade Cost: $ Hardware Selection:

Countertops (Material & Edge)

Allowance / Upgrade Cost: $ Edge and Seams:

Appliances (Make / Model / Package)

Allowance / Upgrade Cost: $ Installation Responsibility:

Plumbing Fixtures (Type / Finish)

Allowance / Upgrade Cost: $

Lighting & Electrical (Fixtures & Controls)

Allowance / Upgrade Cost: $

Paint (Interior / Exterior Colors)

Allowance / Upgrade Cost: $

Landscaping / Exterior Upgrades

Allowance / Upgrade Cost: $

Financial Summary and Adjustments

Total Additional Allowances / Upgrades (sum of above): $

Buyer Credit / Deposit Required for Selected Upgrades: $ Due by:

Final adjustment for selections to be reflected as a credit or debit at closing: Buyer acknowledges final pricing subject to verification and measurement prior to closing. Seller/Builder will provide a final invoice no later than .

Change Orders, Deadlines and Responsibility

Buyer acknowledges that these selections are final and that any requested changes after the Date of Final Selections will be processed only by written Change Order accepted by both Buyer and Seller/Builder. Change Orders may result in additional costs and extension of the completion or closing date. The deadline to submit final changes without penalty is .

Buyer is responsible for all costs of Change Orders where the Change Order requests an upgrade above the selected allowance. Seller/Builder is responsible for costs to correct defects or omissions attributable to Seller/Builder performance.

Disclosures and Acknowledgments

Lead-Based Paint Known? Yes No

Prior Mold or Water Intrusion Known? Yes No

Prior Structural Damage or Repair History Known? Yes No

Buyer acknowledges receipt of all manufacturer warranty disclosures for selected items where applicable and acknowledges that aesthetic variations are not defects unless inconsistent with manufacturer standards or contract specifications.

Default, Remedies and Limitations

If Buyer fails to timely pay any deposit or additional sums required for selections, Seller/Builder may suspend performance of upgrade work and pursue available remedies under the underlying contract, including offset and liquidated damages where specified. If Seller/Builder fails to deliver selections consistent with the agreed specifications, Buyer’s remedies shall be limited to repair, replacement, or credit as set forth in the underlying agreement, except where statutory remedies apply.

Warranties and Acceptance

Seller/Builder warrants that selections will be installed in a workmanlike manner and in accordance with the specifications selected herein. Manufacturer warranties apply where indicated. Acceptance of selections at final walk-through constitutes Buyer’s acceptance of workmanship and selection conformity except for latent defects discovered after occupancy.

Governing Law and Entire Agreement

This Selections document shall be governed by the substantive laws of the state identified in the underlying contract. This document, together with the underlying contract and any Change Orders executed in accordance with its terms, constitutes the entire agreement between the parties concerning selections and supersedes any prior oral or written statements regarding the same.

Acknowledgment and Certification

By signing below, Buyer and Seller/Builder certify that they have read this Real Estate Selections Final, that the selections and financial adjustments set forth are complete and accurate to the best of their knowledge, and that they are authorized to bind the respective party to the obligations contained herein.

Buyer Printed Name:

By:

Date:

Seller / Builder Printed Name:

By:

Date:

What the Real Estate Selections Final document is

The Real Estate Selections Final is a transaction-specific selection form used in property closings and escrow workflows to record buyer and seller choices, service providers, and optional concessions. It aggregates selections such as title company, escrow instructions, loan product options, utility transfer preferences, and closing date choices into a single record intended for the closing file and recording agents. The document clarifies responsibilities and reduces ambiguity before settlement, and it becomes part of the contract and closing package once executed by required parties.

Why a clear Real Estate Selections Final matters

A completed Real Estate Selections Final documents decisions that affect settlement costs, title handling, and post-closing responsibilities, reducing disputes and delays at closing while preserving a clear audit trail for all parties.

Who typically completes or signs the Real Estate Selections Final

The Real Estate Selections Final is completed by parties who manage or influence closing logistics; the list below shows common participants.

Buyers and sellers who must indicate concessions, possession dates, and utility transfer preferences to finalize closing logistics.
Escrow or title officers who confirm title company selection, closing agent, and disbursement instructions before funding.
Lenders and loan officers who confirm loan product selections, payoff instructions, and lender-required conditions affecting closing timing.

Each signer should confirm entries are accurate before execution since incorrect selections can alter settlement figures and legal responsibilities.

Step-by-step: completing the Real Estate Selections Final

Follow these steps in order to complete the form accurately and keep closing on schedule.

01

Gather documents: Collect contract, lender instructions, and ID for name verification.
02

Fill core fields: Enter parties, property, title company, and closing date.
03

Verify costs: Confirm prorations, fees, and who pays each closing cost.
04

Sign and distribute: Obtain required signatures and send final copies to escrow and lender.

Key components included in a professional Real Estate Selections Final

A well-constructed Real Estate Selections Final groups selection items so every party can review responsibilities and fees at a glance.

Party identification

Clear legal names and contact details for buyer(s), seller(s), real estate agents, lender, and title/escrow officer to avoid identity confusion and ensure correct routing.

Title and escrow choices

Designated title company and escrow agent with contact and account details, plus instructions for how escrow funds are to be handled at closing and disbursement.

Loan and payoff details

Loan product selection, lender contact, payoff instructions for existing liens, and any lender-required pre-closing conditions that affect funding timelines.

Closing logistics

Confirmed closing date, time, and location plus possession and key delivery instructions so settlement parties coordinate accurately.

Prorations and fees

Allocation of property taxes, HOA dues, utilities, and standard closing costs, including which party pays specific line items and any credits or concessions.

Signatures and authentication

Signature blocks for all required signers and fields noting notarization, witness, or RON requirements depending on jurisdiction and document type.

Configuring an online workflow for the Real Estate Selections Final

Set up the digital workflow to mirror the paper approval path and capture an auditable trail for all actions.

Field	Configuration
Required fields	Mark party names, property, and signature as mandatory
Signer order	Set sequential or parallel signing based on lender and escrow needs
Authentication	Use email link or SMS code; consider stronger ID where required
Audit trail	Enable timestamp, IP, and action log retention

Delivery options and technical requirements for eSubmission

Choose delivery methods and set platform requirements consistent with your compliance needs and integrations.

Document formats: Accept PDF and DOCX for templates
Integrations: Connectors for CRM and cloud storage required
Authentication: Email, SMS, or ID verification

Ensure the chosen platform supports required integrations (Salesforce, Microsoft 365, NetSuite, Google Workspace) and security standards for your industry.

Common timing considerations and deadlines

Real Estate Selections Final timing affects proration, recording, and funding; confirm dates against contract and lender cutoffs.

Contract deadlines:

Align the closing date with contractual contingencies and financing deadlines.

Proration cutoffs:

Use the stated closing date to calculate tax and utility prorations accurately.

Recording window:

Allow time for county recording; some counties batch recordings weekly.

Lender funding:

Lenders often require fully executed documents 1–3 business days before funding.

Notarization timing:

Schedule notary or RON session within the execution window required by title or lender.

Common mistakes to avoid when preparing the Real Estate Selections Final

Entering informal or nickname versions of legal names leads to funding or recording delays when names do not match title documents.
Leaving required fields blank or marked optional when lender or title instructions mandate completion can cause rework and missed funding windows.
Using ambiguous language for payments or credits (for example, 'reasonable credit') increases dispute risk and may require written amendment.
Failing to confirm witness or notary requirements for the applicable state before signing can invalidate acknowledgements or slow recordation.

Consequences of incorrect or incomplete Real Estate Selections Final entries

Recording delay: Can delay deed recordation

Funding hold: Lender may refuse to fund

Tax misstatement: Incorrect prorations reported

Title defects: Unresolved title issues persist

Contract breach: May trigger remedies

Extra costs: Re-execution or correction fees

How this form differs from other closing documents

Compare the Real Estate Selections Final with related documents to avoid duplication and to identify where choices must be recorded.

Criteria	Selections Final	Purchase Contract
Primary purpose	log closing choices	define purchase terms
Binding obligations	operational instructions	contractual obligations
Timing	pre-closing adjustments	contract execution
Typical signers	buyers, sellers, escrow	buyers, sellers

eSignature vendor comparison for signing and routing the Real Estate Selections Final

Compare common vendor pricing and basic capabilities relevant to high-volume closing workflows; signNow appears first as the first vendor column by convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world examples of the Real Estate Selections Final in practice

These examples show how teams use a selections final to streamline closings and preserve compliance.

Martin Properties

Tim Martin used a digital selections final to centralize closing choices and signatures

Reduced in-person meetings by enabling remote execution
The result was consistent compliance with lender requirements and more predictable closing dates across multiple transactions.

Optica Ventures

Brian Fitzgibbons standardized selection entries across portfolio deals

Templates ensured fields were always completed
Standardization reduced manual reconciliation and improved coordination between title companies and internal accounting teams.

Frequently asked questions about the Real Estate Selections Final

Answers to common questions about validity, signing, and post-execution handling for the Real Estate Selections Final.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are accepted under ESIGN and UETA for most real estate transaction documents, provided the signer consents to electronic records and the platform preserves an audit trail.
Are notarization and witnesses always required?
Not necessarily; notarization is required for deed acknowledgements in every state, while witness requirements vary by state and document type—confirm county and state rules before execution.
What if a name on the document doesn't match title?
A name mismatch can block funding or recording; correct legal names must match public records and lender instructions before closing to avoid delays.
Can I use Remote Online Notarization (RON)?
RON is allowed in most states but requirements vary; verify the state's RON rules and ensure audio-video recording, identity proofing, and retention meet the notary standards.
How are changes handled after signing?
Post-signing changes typically require a written amendment or addendum executed by the same parties; track revisions in the document history to preserve an audit trail.
What records must be retained and for how long?
Retain executed selections and supporting documents per IRS and industry rules—commonly at least 3 years for tax records, 6 years for HIPAA-related items, and often 7 years for real estate matters.

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