Establishing secure connection…Loading editor…Preparing document…

Real Estate Sold Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE SOLD AGREEMENT

This Real Estate Sold Agreement ("Agreement") is made and entered into as of by and between Seller Name: with mailing address ("Seller"), and Buyer Name: with mailing address ("Buyer").

RECITALS

WHEREAS, Seller is the lawful owner of certain real property commonly known as , and legally described as:

WHEREAS, Seller desires to sell and convey the Property, and Buyer desires to purchase the Property, upon the terms and conditions set forth in this Agreement.

WHEREAS, the parties intend that the sale shall be a transfer of the real property described above, together with all improvements, fixtures, and appurtenances (collectively, the "Property").

NOW, THEREFORE, in consideration of the mutual covenants, promises and conditions contained herein, the parties agree as follows:

1. DEFINITIONS

In this Agreement the following terms have the meanings set forth below: "Closing" means the consummation of the sale by delivery of the deed and payment of the Purchase Price; "Title" means marketable fee simple title subject only to Permitted Exceptions as defined below; "Escrow Agent" means the closing agent identified in Section 5.

2. PURCHASE AND SALE

Seller agrees to sell and convey to Buyer, and Buyer agrees to purchase from Seller, all of Seller's right, title and interest in and to the Property on the terms set forth herein.

3. PURCHASE PRICE; DEPOSIT

The total purchase price for the Property ("Purchase Price") shall be $ payable as follows:

(a) Deposit: Buyer shall deliver a deposit in the amount of $ to Escrow Agent within days after the Effective Date. The deposit shall be held in escrow and applied to the Purchase Price at Closing or otherwise disposed of in accordance with this Agreement.

4. CLOSING

The Closing shall occur on at the office of or at such other date, time and place as the parties may agree in writing. The parties shall execute and deliver all documents necessary to consummate the sale at Closing.

5. ESCROW AND TITLE

Escrow Agent: . Title to the Property shall be conveyed by general warranty deed (or other form appropriate to effect transfer of fee simple title) free and clear of all liens, claims and encumbrances except for those set forth as Permitted Exceptions:

6. SELLER'S REPRESENTATIONS AND WARRANTIES

Seller represents and warrants to Buyer as of the Effective Date and as of Closing that: (a) Seller is the sole owner of the Property and has full authority to sell the Property; (b) there are no outstanding notices of violation or orders affecting the Property material to its value or use except as disclosed in writing to Buyer; (c) to Seller's knowledge, there are no material defects in the Property except those disclosed to Buyer in writing; and (d) Seller has not received any written notice of pending or threatened litigation, condemnation, or special assessment affecting the Property.

7. BUYER'S REPRESENTATIONS AND WARRANTIES

Buyer represents and warrants to Seller that: (a) Buyer has the legal capacity and authority to enter into this Agreement; (b) Buyer will timely perform Buyer’s obligations and will tender the Purchase Price at Closing in the form required; and (c) Buyer has not relied upon any representation of Seller, except as expressly set forth in this Agreement or in Seller's written disclosures.

8. CONDITIONS PRECEDENT

The obligations of Buyer to close are subject to the following conditions precedent: (a) delivery of title evidence showing Title in Seller subject only to Permitted Exceptions; (b) any agreed inspections and repairs shall be completed by the dates specified in this Agreement; and (c) if applicable, Buyer obtaining financing on terms acceptable to Buyer.

Inspection contingency: Buyer shall complete inspections by . Seller shall allow reasonable access for such inspections.

Financing contingency: If checked, Buyer shall use good faith efforts to obtain financing and shall provide written evidence of loan approval for $ by .

9. CLOSING DELIVERABLES

At Closing, Seller shall deliver: (a) a duly executed general warranty deed conveying marketable title to Buyer; (b) an affidavit concerning mechanics' liens and title exceptions as required by the Title Company; and (c) any keys, access codes, and bills of sale for personal property included in the sale. Buyer shall deliver the balance of the Purchase Price in immediately available funds, and any documents required to effect financing.

10. PRORATIONS, TAXES AND COSTS

Real estate taxes, assessments, rents, utilities and other customary items shall be prorated as of Closing. Seller shall pay all transfer taxes and documentary stamps required by law unless otherwise agreed in writing. Closing costs and title charges shall be allocated as follows:

11. RISK OF LOSS; DEFAULT

Risk of loss prior to Closing shall remain with Seller. If substantial damage to the Property occurs prior to Closing, Buyer may elect to (a) proceed to Closing and receive an assignment of insurance proceeds, or (b) terminate this Agreement and receive return of the deposit, unless otherwise agreed. If Buyer fails to close in breach of this Agreement, Seller may pursue remedies including retention of deposit as liquidated damages or specific performance, subject to applicable law.

12. BROKERS

Each party represents to the other that it has dealt with no broker or agent other than: . Commission, if any, shall be paid by in accordance with the separate broker agreement.

13. COVENANTS; FURTHER ASSURANCES

From the Effective Date until Closing, Seller shall maintain the Property in substantially the same condition and shall not enter into any agreement affecting the Property without Buyer’s prior written consent. Each party shall execute and deliver such further instruments and take such further actions as may be necessary to carry out the provisions of this Agreement.

14. NOTICES

All notices under this Agreement shall be in writing and delivered by personal delivery, nationally recognized overnight courier, or certified mail, return receipt requested, to the addresses set forth below (or to such other address as a party may designate by written notice):

15. AMENDMENTS; WAIVER

Any amendment, modification or waiver of this Agreement must be in writing and executed by the party against whom enforcement is sought. No failure or delay by any party in exercising any right shall operate as a waiver of that right, except by a written instrument signed by the waiving party.

16. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of . Venue for any action arising out of or related to this Agreement shall lie exclusively in the appropriate state or federal courts located in the county in which the Property is located.

17. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, together with all exhibits and addenda hereto and any documents executed at Closing, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings. If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

18. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be deemed originals for all purposes.

19. MISCELLANEOUS

Time is of the essence with respect to all dates and deadlines in this Agreement. The headings in this Agreement are for reference only and shall not affect interpretation. Each party acknowledges that it has had the opportunity to seek independent legal and tax advice regarding this Agreement.

Seller:

By:

Date:

Buyer:

By:

Date:

Enter text✕

What the Real Estate Sold Agreement Is and When It Applies

A Real Estate Sold Agreement documents the negotiated terms for the transfer of real property between seller(s) and buyer(s). It records the parties, the full legal description of the property, purchase price, deposit/earnest money, contingencies, closing date, title and deed conveyance, prorations, and possession terms. The agreement can also include escrow instructions, seller representations and warranties, closing conditions, and remedies for breach. It becomes the operative commercial record for closing, title examination, and recording when executed and delivered according to applicable state law.

Why a Clear Sold Agreement Protects Both Parties

A clear, complete Real Estate Sold Agreement reduces closing delays, narrows title issues, and sets enforceable obligations for payment, inspection, and deed delivery under ESIGN and state law standards.

Why a Clear Sold Agreement Protects Both Parties

Who Typically Prepares and Signs This Agreement

The Real Estate Sold Agreement is used by multiple stakeholders during a property sale process.

  • Buyers and Sellers: Complete legal names, signatory authority, and acceptance of contingencies before closing.
  • Real Estate Agents and Brokers: Draft or deliver the agreement, track deadlines, and coordinate escrow and closing.
  • Title Companies / Escrow Officers: Review legal description, order title search, handle recording, and manage funds.

Each participant has specific responsibilities — accurate completion helps avoid disputes and recording problems.

Core Sections Every Professional Real Estate Sold Agreement Should Include

A professional agreement balances clarity and enforceability: it names the parties, describes the property, allocates risk, sets closing mechanics, and provides remedies and notice procedures.

Property Description

Full legal description and parcel/lot number; the precise text used for recording and title search, not informal addresses.

Purchase Price

Total price, allocation of earnest money, financing contingencies, and how price adjustments or credits will be handled at closing.

Deposit / Earnest Money

Amount, escrow holder, release conditions, and treatment on default or termination to avoid disputes.

Contingencies

Inspection, financing, appraisal, and title contingencies with clear removal deadlines and cure procedures.

Title and Conveyance

Seller deliverable (general warranty or special warranty deed), title exceptions, required title cures, and recording instructions.

Closing Instructions

Date, location, prorations, closing costs allocation, funding conditions, and post-closing possession terms.

Essential Data Fields to Collect

Parcel Identifier: APN or parcel ID
Legal Description: Metes and bounds or plat reference
Buyer Full Name: As on government ID
Seller Full Name: As on government ID
Sale Price: Numeric dollars
Closing Date: MM/DD/YYYY

Step-by-Step: How to Complete the Agreement

Follow a consistent sequence to prepare a contract that can clear title and support timely recording.

  • 01
    Gather Documents: Collect IDs, deed, title report, HOA statements.
  • 02
    Populate Fields: Complete legal names, legal description, and price exactly.
  • 03
    Sign and Notarize: Execute signatures in required presence or via RON if allowed.
  • 04
    Deliver to Escrow: Send executed agreement to escrow/title for closing and recording.

How to Configure an Online Execution Workflow

Set up document routing, authentication, and field behaviors to match closing practices.

Field Configuration
eSignature Email or SMS verification; optional KBA for higher assurance
Notifications Automated reminders and completion alerts to parties and escrow
Conditional Fields Show financing clauses only when buyer selects loan option
Integrations Connect with title systems, CRMs, or cloud storage

Where to Send or File the Executed Agreement

Routing depends on role: escrow handles funds and recording, title reviews exceptions, parties retain executed originals or certified copies.

  • Escrow / Title: Primary recipient for closing and recording documents.
  • Lender: Receives executed copies if financing is involved.
  • County Recorder: Record deed and related instruments per local rules.
  • Parties / Attorneys: Retain executed copies for closing and tax purposes.

Digital Signing and Format Requirements

Use common file types and secure authentication methods to ensure valid signatures and compatible recording copies.

  • File Formats: PDF or Word DOCX preferred for redactions and embedded fields
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace supported
  • Authentication: Email, SMS, KBA or two-factor methods available

Common Dates and Deadlines to Track in the Agreement

Identify and calendar the key contractual dates so contingencies, financing, and recording proceed without surprise.

Offer Acceptance Date:

Date buyer and seller have mutually agreed in writing

Contingency Removal:

Deadline to remove inspection, financing, or appraisal contingencies

Closing Date:

Scheduled date for deed delivery and funds transfer

Recording Deadline:

Target for recording deed with county recorder

Proration Settlement:

Date to finalize prorated taxes, HOA, and utility adjustments

Notarization, Witness and RON Steps for Execution

Follow the appropriate notarization or witness sequence required by the state when executing deeds and conveyance instruments.

01

Verify Identity

Confirm government ID and signer authority prior to execution

02

In-Person Notary

Signers appear before a notary for acknowledgment where required

03

Remote Online Notary

Use RON when state law permits with required identity-proofing

04

Witness Signing

Obtain witness signatures where the state or deed form mandates them

05

Notary Acknowledgment

Include the notary block formatted for county recording

06

Audiovisual Record

Retain A/V recording when completing a RON session if required

07

Notary Journal

Ensure the notary makes required journal entries for the act

08

Record the Deed

Submit executed and acknowledged deed to recorder for indexing

Risks and Consequences of an Incorrect or Incomplete Agreement

Title Defects: Unclear legal description
Recording Delay: Late conveyance indexing
Signature Errors: Missing or mismatched signer names
Contingency Breach: Loss of deposit or litigation
Escrow Disputes: Funds held pending resolution
Tax Misallocation: Incorrect prorations or disclosures

Common Preparation Errors to Avoid

  • Using an informal property address without the recorded legal description delays title insurance and county recording processes and can prevent proper indexing.
  • Entering party names inconsistently or using initials instead of full legal names often triggers escrow holds and requires corrective affidavits.
  • Failing to notarize or obtain required witness signatures in states that mandate them will cause rejection at recording and may void conveyance.
  • Leaving contingency deadlines vague or unspecified creates ambiguity that can lead to disputed earnest money and litigation.

How a Sold Agreement Differs from Other Transfer Documents

Compare purpose, recordability, and typical signers to choose the correct instrument for your transaction.

Document Type Purpose Recordable Typical Signers
Real Estate Sold Agreement transfer terms buyer & seller
Deed grants title seller
Purchase Agreement sales terms buyer & seller
Bill of Sale personal property seller

eSignature Vendor Comparison for Executing Real Estate Documents

Key pricing and capability points for commonly used eSignature vendors. signNow appears first per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Online Execution and Closing

Practical examples show how digital workflows reduce friction across common sale scenarios.

Martin Properties / Tim Martin

A regional broker needed remote execution for out-of-state sellers and mobile buyers.

  • Used online notarization and escrow delivery for closing.
  • "I can process and execute all of these documents online with 100% compliance and built-in security," enabling faster closings and fewer rescheduled closings.

Xerox / Kodi-Marie Evans

An enterprise client integrated signed documents into back-office systems for post-closing workflows.

  • Automated routing and templates reduced manual entry.
  • The integration allowed consistent document formats, fewer errors during title curative work, and faster downstream reconciliation of closing costs.

FAQs and Troubleshooting for Common Execution Issues

Answers to frequently asked questions about legality, notarization, corrections, and electronic execution for Real Estate Sold Agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users