Can this agreement be signed electronically?

Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and record retention requirements are met; certain court filings or testamentary documents remain exceptions.

When is notarization required?

Notarization is required when state law or a recording office demands an acknowledged signature for deeds or real property conveyances; requirements vary by state and document type and should be checked with the county recorder or state statutes.

What authentication level should I use?

Choose authentication based on risk: email-only for low-risk transactions, SMS or KBA for higher assurance, and identity-proofing or ID credential analysis when statutes or parties require stronger verification.

How do I correct an executed agreement?

Minor clerical errors may be corrected by a mutual amendment or signed correction addendum; material changes typically require a new signed agreement or formal amendment signed by all parties.

How long must records be retained?

Retain executed agreements according to federal and state rules: at minimum three years for tax records (IRC §6501), six years for HIPAA-related records (45 CFR §164.530(j)), and longer if state law or industry rules require it.

How should I store executed copies securely?

Store final executed documents in encrypted archives with access controls and audit logging; maintain a tamper-evident copy and an accessible reproduction for compliance and audit needs.

Electronic Signature
Templates
Real estate
Real Estate Stationers Agreement

Real Estate Stationers Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE STATIONERS AGREEMENT

This Real Estate Stationers Agreement ("Agreement") is made effective as of by and between the parties identified below. The parties agree to the terms set forth in this Agreement governing the production, supply, installation and licensing of printed and physical stationers, signage and related deliverables for the Property described herein.

PARTIES

Stationer (Vendor) Vendor Address

Brokerage (Client) Client Address

PROPERTY IDENTIFICATION

Property Address Parcel / APN Number Legal Description

SCOPE OF WORK

Vendor will design, produce, supply and, where applicable, install the stationery, printed materials, signage and related items ("Deliverables") identified below in accordance with the specifications and schedule approved in writing by Client. Deliverables include, but are not limited to:

Itemized Deliverables (description, quantity, unit price)

Proof approval process: Vendor will provide initial digital proofs for each Deliverable. Client shall approve or provide requested changes within business days of receipt. If Client fails to respond within that period, Vendor may proceed at Client's risk and expense.

SCHEDULE, DELIVERY & INSTALLATION

Production commencement shall begin upon Vendor's receipt of the required deposit and executed approvals. Estimated delivery date: .

Installation Required

Vendor to install Client will arrange installation

PRICING AND PAYMENT

Total Contract Price

Deposit Amount

Deposit Due

Balance Due Date

Overdue amounts shall bear interest at per month, or the maximum permitted by law, plus reasonable collection costs and attorney fees.

Accepted Payment Methods

WARRANTY, DEFECTS, AND REMEDIES

Vendor warrants that Deliverables shall be free from material defects in materials and workmanship for a period of days from installation or delivery, whichever is later. Client must notify Vendor in writing of any defects within the warranty period. Vendor's sole obligation shall be, at Vendor's option, repair or replacement of defective items. This warranty does not cover damage caused by misuse, alteration, vandalism, or normal wear and tear.

INTELLECTUAL PROPERTY AND USE OF TRADEMARKS

Client grants Vendor a nonexclusive, nontransferable license solely to use Client's logos, trademarks and brand assets to produce the Deliverables in accordance with this Agreement. Except for the license granted hereunder, all intellectual property rights in Client-supplied artwork and Vendor-created designs shall remain the property of the party specified in writing. Transfer of copyright or exclusive rights shall occur only upon full payment for the applicable Deliverable and expressed assignment in writing.

INSURANCE, PERMITS AND COMPLIANCE

Vendor shall maintain commercial general liability and workers' compensation insurance in commercially reasonable amounts and shall provide certificates upon request. Client is responsible for obtaining any permits or approvals required for signage and installation on the Property unless otherwise agreed in writing. All Deliverables and installation shall comply with applicable codes, ordinances and leasing or homeowner association rules.

DISCLOSURES REGARDING PROPERTY

For the Property identified above, indicate whether the following conditions are known to exist:

Lead-based paint present: Yes No

Mold or water damage: Yes No

Prior structural or cosmetic damage: Yes No

CONFIDENTIALITY

Each party shall keep confidential all proprietary or nonpublic business information disclosed by the other party in connection with this Agreement and shall not disclose such information except as required by law or as necessary to perform its obligations hereunder. Confidentiality obligations shall survive termination of this Agreement for a period of three years.

DEFAULT AND REMEDIES

A party shall be in default if it fails to perform any material obligation under this Agreement and such failure continues for a period of ten (10) days after written notice from the non-defaulting party, except cure periods expressly stated otherwise. Remedies for default include specific performance, damages, suspension of work, and recovery of costs and attorney fees. The parties expressly acknowledge that injunctive relief may be necessary to protect trademarks, trade dress and other proprietary rights.

TERMINATION

Either party may terminate this Agreement for material breach not cured within the allowed cure period, or immediately upon bankruptcy or insolvency of the other party. Upon termination, Client shall pay Vendor for all Deliverables completed and costs reasonably incurred prior to termination, plus any applicable restocking or cancellation fees set forth in an invoice.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party from and against any third-party claims, liabilities, losses or expenses arising from the indemnifying party's negligence, willful misconduct, breach of this Agreement, or infringement of intellectual property rights, except to the extent caused by the indemnified party's own negligence or willful misconduct.

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located, without regard to conflict of law principles. This Agreement, together with any exhibits or written change orders signed by both parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior or contemporaneous agreements, representations and understandings.

MISCELLANEOUS

No waiver of any breach shall be effective unless in writing signed by the waiving party. Any modification or amendment to this Agreement must be in writing and signed by both parties. If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Stationer/Vendor:

By:

Date:

Brokerage/Client:

By:

Date:

What the Real Estate Stationers Agreement Covers

A Real Estate Stationers Agreement is a written contract between a real estate firm and a supplier of printed or digital stationery, closing packages, forms, signage, and related fulfillment services. It defines scope, pricing, delivery schedules, quality standards, intellectual property, confidentiality, and dispute resolution. The agreement can be executed on paper or electronically where permitted by federal and state law, including the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes; exceptions for certain real property filings or court submissions may apply.

Why this agreement matters for real estate transactions

A clear stationers agreement reduces last-minute delays, sets expectations for delivery and quality, allocates liability for errors, and documents pricing and revision processes in transactions with title companies, brokers, and closing agents.

Typical parties who sign or rely on this agreement

Each party should confirm signatory authority and any regulatory or notarization requirements before execution.

Real estate brokerages and franchise offices that require branded closing kits and disclosure packets for transactions.
Title and escrow companies that order standardized closing documents, signage, or large print runs for settlements.
Stationer vendors, printers, and digital document providers who supply forms, envelopes, tamper-evident packaging, or fulfillment services.

Core sections to include in a professional stationers agreement

A complete agreement organizes operational, legal, and financial terms so both parties understand responsibilities and remedies.

Scope of Services

Describe deliverables, formats (paper, PDF, XML), quantities, and acceptance criteria in detail to prevent disputes.

Deliverables

Specify file formats, print specifications, packaging, labeling, and any required binding or tamper-evident features.

Pricing and Payment

State unit pricing, volume discounts, invoicing cadence, payment terms, late fees, and who pays shipping or rush charges.

Turnaround & Deadlines

Define standard lead times, expedited service rates, and cure periods for missed deadlines or defective work.

Quality Standards

Include inspection rights, rejection procedures, reprint obligations, and responsibility for typographical or legal errors.

Confidentiality & Compliance

Allocate responsibility for protecting sensitive client information and requiring compliance with applicable laws and record retention.

Security and compliance items to specify

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit

Access control: Role-based access and unique user credentials

Audit trail: Timestamps, user ID, and IP address logging

Authentication: Email, SMS code, or stronger MFA options

HIPAA BAA: Availability when PHI is processed

Certifications: SOC 2 Type II and ISO 27001 possible

Step-by-step: preparing and executing the agreement

Follow a simple sequence to reduce errors and ensure enforceability.

01

Prepare the draft: Assemble scope, pricing, and sample deliverables before routing.
02

Populate fields: Complete party names, addresses, dates, and payment terms.
03

Review and initial: All parties review and initial each page where required.
04

Execute and store: Sign, date, and retain executed copies in secure storage.

How to set up a digital signing workflow

Configure your eSignature workflow to match signing order, authentication, and retention needs.

Field	Configuration
Signature Order	Sequential or parallel signer sequence
Authentication Method	Email link, SMS code, or ID verification
Notifications	Email reminders and completion notices
Document Format	PDF or DOCX with flattened final copy

Where to file, send, or deliver completed packages

Completed stationers packages move from production to closing, then into records or client distribution according to contract terms.

Deliver to Closing Agent: Send physical or digital package to title/escrow for settlement.
Client Distribution: Provide seller, buyer, and broker copies as specified.
Record Retention: Store final executed package in secure archives.
Regulatory Filing: File any required notices with local authorities when applicable.

Digital delivery and platform compatibility

Confirm recipient systems can accept your chosen formats and authentication before sending to avoid rework.

File Formats: PDF, Word DOCX, HTML, Excel supported
Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
Authentication: Email link, SMS, KBA, or SSO

Typical timelines, deadlines, and processing expectations

Set clear deadline language for production, reviews, corrections, and invoice payment to avoid disputes and late fees.

Standard Turnaround:

Specify business-day lead times for standard orders.

Expedited Service:

Include premium rates and guaranteed delivery windows.

Review Period:

Define client review window, for example five business days.

Correction Window:

State time allowed for defect notice and cure.

Payment Due:

List payment terms such as Net 30 from invoice date.

Common mistakes to avoid when drafting or executing the agreement

Ambiguous scope language that omits file formats, quantities, or acceptance criteria, leading to disputes and unexpected reprints.
Failing to define turnaround or expedited fees, which creates disagreements and possible financial exposure for rush work.
Permitting unauthorized signers or failing to confirm signatory authority, which can invalidate contract obligations or payments.
Neglecting data protection provisions when handling client personal data, increasing risk of regulatory fines and reputational harm.

Penalties and contractual risks from deficiencies

Breach Liability: Damages and reprint costs

Payment Default: Late fees and collection costs

Data Breach: Regulatory fines and remediation

Delay Damages: Lost closing fees or penalties

Regulatory Fines: State or federal noncompliance penalties

Tax Reporting: Incorrect vendor reporting exposure

Real examples of stationers agreements in practice

These concise cases show how firms handle execution, compliance, and integration with workflows.

Martin Properties

Martin Properties standardized closing packets across offices to reduce reprint errors and speed closings.

Mobile and offline signing supported for field agents.
The result was consistent compliance, faster turnaround on closings, and fewer manual corrections when documents were routed and archived electronically.

Xerox Operations

Xerox integrated fulfillment into NetSuite to automate orders and tracking for multiple sites.

Seamless ERP integration improved visibility across departments.
Consolidated workflows reduced administrative handoffs, improved delivery accuracy, and provided an auditable trail tying print orders to invoices and acceptance.

Pricing and feature comparison for eSignature options used with this agreement

Compare common eSignature vendors on starting price and a few capability criteria relevant to executing and storing stationers agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Free trial available	Free trial available	Free trial available	Free trial available
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year limit	Varies by plan	Varies by plan	Varies by plan

FAQs and troubleshooting for the Real Estate Stationers Agreement

Answers to frequent questions about enforceability, notarization, signatures, and recordkeeping for these agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally legally binding under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and record retention requirements are met; certain court filings or testamentary documents remain exceptions.
When is notarization required?
Notarization is required when state law or a recording office demands an acknowledged signature for deeds or real property conveyances; requirements vary by state and document type and should be checked with the county recorder or state statutes.
What authentication level should I use?
Choose authentication based on risk: email-only for low-risk transactions, SMS or KBA for higher assurance, and identity-proofing or ID credential analysis when statutes or parties require stronger verification.
How do I correct an executed agreement?
Minor clerical errors may be corrected by a mutual amendment or signed correction addendum; material changes typically require a new signed agreement or formal amendment signed by all parties.
How long must records be retained?
Retain executed agreements according to federal and state rules: at minimum three years for tax records (IRC §6501), six years for HIPAA-related records (45 CFR §164.530(j)), and longer if state law or industry rules require it.
How should I store executed copies securely?
Store final executed documents in encrypted archives with access controls and audit logging; maintain a tamper-evident copy and an accessible reproduction for compliance and audit needs.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now