Can the agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act and state UETA laws for most transactions, provided the parties demonstrate signing intent, consent to electronic records, signer attribution, and reliable record retention.

Is notarization required for validity?

Not always. Notarization or witness requirements depend on the document purpose and state rules; deeds and certain conveyances typically require notarization, while many occupancy agreements do not.

Who can sign on behalf of an entity?

An authorized officer or agent with documented authority should sign for a business entity. Attach evidence of authority, such as a corporate resolution or power of attorney, to avoid later disputes.

How do I correct an error after signing?

Minor clerical errors are best fixed with an executed amendment or correction addendum signed by all parties; do not alter the original signed PDF without a formal amendment.

How can a party revoke or cancel the agreement?

Revocation or termination follows the contract’s termination clause and any applicable notice periods. Mutual rescission should be documented in writing and signed by all parties to avoid ambiguity.

How long should I retain the signed agreement?

Keep active agreements for the full term plus at least three years; retain tax- or health-related records longer as required by federal guidance and state law. Verify retention with your legal or compliance advisor.

Electronic Signature
Templates
Real estate
Real Estate SureStay Plus Agreement

Real Estate SureStay Plus Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Real Estate SureStay Plus Agreement

Date of Agreement:

Parties

Landlord / Manager - Full Legal Name Landlord Contact Address Landlord Phone Tenant - Full Legal Name Tenant Contact Address Tenant Phone / Email

Property Identification

Property Address Parcel / APN Number Legal Description

SureStay Plus Coverage and Financial Terms

This SureStay Plus Agreement supplements the Lease dated between Landlord and Tenant and establishes enrollment, coverage limits, fees, claim procedures, and the parties' respective rights and obligations.

Monthly Rent (as stated in Lease) Security Deposit (if any) SureStay Plus Enrollment Fee Fee Payment Due Date / Frequency Coverage Limit (maximum payable per claim)

Security deposit waived in lieu of SureStay Plus: Yes

Term, Coverage and Notice

SureStay Plus coverage begins on and terminates on unless earlier terminated in accordance with this Agreement.

Inspection Period for Claims (days) Notice Address for Claims (Landlord)

Claims, Remedies and Tenant Obligations

Landlord may submit a claim under SureStay Plus only for damages or unpaid rent that are specifically permitted by the Lease and this Agreement. Tenant must be provided written notice of any claimed item and a reasonable opportunity to cure prior to Landlord presenting a claim. The cure period is days.

Landlord's submission of a claim constitutes a certification that the claim is true and that supporting documentation is available. Tenant retains all defenses and counterclaims under the Lease; submission under SureStay Plus does not waive Landlord's obligations to mitigate damages.

Enrollment, Termination and Refunds

Enrollment is effective upon payment of the initial SureStay Plus fee. Either party may terminate this Agreement for material breach following written notice and a 30-day opportunity to cure. No refund of fees will be made for breaches by Tenant that result in a valid claim paid under this Agreement.

Disclosures

Lead-based paint disclosure applicable (for dwellings built before 1978): Yes No

Known mold or water intrusion within the past 5 years: Yes No

Material prior damage or structural repairs not disclosed to Tenant: Yes No

If any above are Yes, describe

Default; Remedies; Indemnity

If Tenant defaults under the Lease or this Agreement and Landlord submits a claim that is paid, Tenant shall immediately reimburse Landlord for the amount paid plus any reasonable collection costs, attorneys' fees, and court costs. Landlord's acceptance of payments under this Agreement shall not waive or limit any other remedy under the Lease or at law.

Tenant agrees to indemnify and hold harmless Landlord from any third-party claims arising from Tenant's use of the premises, except where such claims arise from Landlord's gross negligence or willful misconduct.

Limitation of Liability; Remedies Exclusive

Except for acts of gross negligence or willful misconduct, neither party shall be liable for incidental, consequential, punitive, or special damages. Landlord's recovery for any covered claim is limited to the coverage limit set forth in this Agreement.

Miscellaneous Provisions

Assignment: Neither party may assign this Agreement without prior written consent of the other, except that Landlord may assign to a successor owner of the Property. Any assignment does not relieve the assigning party of obligations accruing prior to assignment.

Severability: If any provision of this Agreement is found unenforceable, the remainder shall remain in full force and effect.

Governing Law: This Agreement shall be governed by the laws of the state of

Entire Agreement: This Agreement, together with the Lease, constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.

Acknowledgement

By signing below, Landlord and Tenant acknowledge that they have read, understand and agree to be bound by the terms of this SureStay Plus Agreement, and that this Agreement is incorporated into the Lease by reference.

Landlord / Manager - Printed Name:

By:

Date:

Tenant - Printed Name:

By:

Date:

What the Real Estate SureStay Plus Agreement Is

The Real Estate SureStay Plus Agreement is a standardized contract used to document terms between a property owner or manager and a guest, tenant, or licensee for short-term or extended stays. It typically covers occupancy dates, payment terms, security deposits, maintenance responsibilities, liability allocations, housekeeping and access rules, and cancellation policies. The form establishes each party's rights and obligations, creates a written record for dispute resolution, and can be executed electronically where state law permits.

Why a Clear SureStay Plus Agreement Matters

A properly drafted Agreement reduces ambiguity about payments, deposits, maintenance, and liability, helps manage expectations, and improves enforceability. It centralizes terms for all parties, supports compliance with local disclosure rules, and simplifies enforcement or claims processes when disputes arise.

Who Typically Prepares and Signs This Agreement

Several roles interact with the Real Estate SureStay Plus Agreement depending on the transaction: property owners, managers, agents, and guests each have responsibilities in preparation and execution.

Property managers: Draft, deliver, and enforce terms; handle payments and maintenance coordination.
Owners and investors: Review liability clauses, security deposit treatment, and revenue provisions.
Guests and tenants: Confirm identity, payment method, and acceptance of house rules and damages policy.

Clear role assignment upfront reduces signing delays and supports faster execution, whether handled in person or via electronic signature platforms.

Primary Components of a Professional SureStay Plus Agreement

A usable Agreement balances clear operational terms with legal protections; include these core sections to ensure completeness and enforceability.

Parties

Identify each party by full legal name and contact information; specify whether signatories act as individuals or corporate entities.

Property Details

Provide street address, unit number, and a concise property description so the location is unambiguous for records and notices.

Term & Occupancy

State start and end dates, check-in and check-out times, permitted occupants, and any renewal or extension mechanics.

Payments

Specify rent, fees, deposit amounts, payment schedule, accepted payment methods, and consequences for late payments.

Liability & Insurance

Allocate risk, specify insurance responsibilities, and include indemnity language for damage, injury, or third-party claims.

Termination & Remedies

Set notice periods, cure opportunities, forfeiture rules for deposits, and dispute resolution or governing-law provisions.

Essential Fields Required on the Agreement

Full Legal Name: As on government ID

Mailing Address: Street, city, state, ZIP

Property Description: Address and unit number

Payment Terms: Amount and due dates

Security Deposit: Amount and return terms

Signature Block: Signer, date, title

Stepwise Process to Complete the Agreement

Follow these steps to prepare, review, and execute the SureStay Plus Agreement with minimal rework.

01

Prepare: Populate party and property fields accurately.
02

Review: Confirm payment, deposit, and notice provisions.
03

Authenticate: Verify signer identity and authority.
04

Execute: Obtain dated signatures from all parties.

How to Configure an Online Completion Workflow

Configure workflow settings to match your operational needs and compliance obligations before sending the form for signature.

Field	Configuration
Template Settings	Lock standard clauses; allow editable fields where needed
Authentication	Set email, SMS code, or knowledge-based checks
Reminders	Enable automatic notice cadence for unsigned documents
Storage	Route completed copies to designated cloud folder

Where to Send and File the Signed Agreement

After execution distribute copies to all stakeholders and store records in your compliance repository to preserve evidence of the transaction.

To Parties: Send fully signed PDF to owner, manager, and tenant
Internal Records: Store in property management system or CRM
Escrow or Agent: Deliver to escrow or listing agent if required
Backup Archive: Keep a tamper-evident copy in secure cloud storage

Digital Signing and File Format Considerations

Ensure your signing platform supports required file formats, signer authentication, and audit trails before eSigning the Agreement.

File Formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Security: AES-256 storage; TLS in transit

Confirm the platform preserves a complete audit trail, stores an unalterable copy, and supports any required witness or notarization workflows.

Timelines, Notice Periods, and Processing Expectations

Key dates and timelines affect payments, deposit returns, and termination rights; set clear calendar rules to avoid disputes.

Effective Date:

Contract obligations begin on the Effective Date entered

Payment Due:

Specify payment due date and late fee accrual

Security Deposit Return:

Return window typically 14–60 days depending on state

Termination Notice:

Short-term stays often require 24–72 hours notice

Cure Period:

Allow a defined cure period for remedying breaches

Common Preparation and Execution Mistakes to Avoid

Using initials instead of full signatures, which can raise enforceability questions in disputes or claims.
Leaving payment fields blank or ambiguous, which creates grounds for late-payment disputes and collection issues.
Failing to specify the governing state, causing uncertainty if parties are in different jurisdictions.
Not verifying signer authority when an agent signs on behalf of an owner or corporate entity.

Potential Penalties and Legal Risks from Errors

Unenforceable Terms: Ambiguity can void specific contract provisions

Deposit Disputes: Improper handling risks statutory penalties

Unauthorized Signatures: May lead to contract avoidance claims

Privacy Violations: Inadequate safeguards risk data protection issues

Late Filings: Missed notices can forfeit remedies

Statutory Noncompliance: State-specific violations carry fines or damages

eSignature Pricing and Feature Snapshot for Real Estate Workflows

Compare entry pricing and select feature criteria to match your volume, compliance needs, and integration requirements when choosing an eSignature provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the SureStay Plus Agreement

Answers to common questions about eSigning, notarization, signatory authority, corrections, revocations, and record retention for the Agreement.

Need help? Contact support

Can the agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act and state UETA laws for most transactions, provided the parties demonstrate signing intent, consent to electronic records, signer attribution, and reliable record retention.
Is notarization required for validity?
Not always. Notarization or witness requirements depend on the document purpose and state rules; deeds and certain conveyances typically require notarization, while many occupancy agreements do not.
Who can sign on behalf of an entity?
An authorized officer or agent with documented authority should sign for a business entity. Attach evidence of authority, such as a corporate resolution or power of attorney, to avoid later disputes.
How do I correct an error after signing?
Minor clerical errors are best fixed with an executed amendment or correction addendum signed by all parties; do not alter the original signed PDF without a formal amendment.
How can a party revoke or cancel the agreement?
Revocation or termination follows the contract’s termination clause and any applicable notice periods. Mutual rescission should be documented in writing and signed by all parties to avoid ambiguity.
How long should I retain the signed agreement?
Keep active agreements for the full term plus at least three years; retain tax- or health-related records longer as required by federal guidance and state law. Verify retention with your legal or compliance advisor.

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