Can the form be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, signer attribution, and reliable record retention are met; exceptions such as wills or court orders may still require wet signatures.

When is notarization or witness required?

Notarization requirements depend on document type and state law. Deeds typically need a notary acknowledgement; some states also require witnesses for deeds or powers of attorney. For RON, follow state notary commission and NCSL guidance on identity proofing and audio-video retention.

If no survey exists, what should I do?

If no survey exists, mark Not Available and indicate whether a new survey will be ordered. Identify who is responsible for ordering and payment, and note expected completion dates to prevent underwriting delays and escrow holdbacks.

How do I submit electronically?

Upload the completed form and attachments to a secure eSignature or document management platform; include signer emails and set authentication. Ensure the platform supports audit trails and retention to meet ESIGN/UETA requirements and lender or title insurer expectations.

Who can sign on behalf of a party?

Authorized representatives may sign if they have authority under corporate resolution, power of attorney, or written authorization. Verify signatory authority in the document or attach board resolutions; lenders and title insurers often require evidence of authority before accepting signatures.

How do I correct errors after signing?

If information is incorrect after signing, prepare an amendment or corrected availability notice signed by the same parties. For significant errors affecting title, obtain a corrected survey or supplemental affidavit and notify the title insurer and lender to update underwriting decisions.

Electronic Signature
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Real estate
Real Estate Survey Availability

Real Estate Survey Availability

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REAL ESTATE SURVEY AVAILABILITY

This Real Estate Survey Availability Notice (the "Notice") is delivered to identify whether a recent survey exists for the Property identified below, to state where a copy is maintained, and to establish authorization and responsibilities should a new survey be required. The Owner/Seller and Requesting Party each certify the statements they sign below under penalty of perjury to the best of their knowledge.

Property Identification

Property Address Parcel / APN Legal Description

Parties

Owner / Seller Name Owner / Seller Contact (Address, Phone, Email) Requesting Party (Buyer / Agent) Name Requesting Party Contact (Address, Phone, Email)

Date of Request:

Survey Availability

Indicate the type(s) of survey currently available for the Property (check all that apply):

ALTA/NSPS Survey Boundary Survey Improvement/As-Built Survey Topographic Survey

Subdivision Plat Other:

Is a recorded survey available in Owner's possession?: Yes

Location of Available Copy

Date of Survey (if available): Month Day Year

Surveyor Information

Surveyor Name Surveyor Company Surveyor License / Registration No. Surveyor Contact

Disclosures & Known Conditions

Known matters that may affect survey boundaries or improvements (check all known and provide explanation where indicated):

Known encroachments Recorded or unrecorded easements Rights-of-way or public dedications

Floodplain / flood zone considerations Prior damage or boundary disputes

If any boxes above are checked, provide details

Terms, Authorizations and Representations

Owner represents and warrants that, to the best of Owner's knowledge, the information provided herein regarding the availability and location of any survey copy is true and complete. Owner agrees to provide any original or reproducible copy of an available survey to Requesting Party or Requesting Party's designee upon request.

If no current survey is available, Owner hereby authorizes Requesting Party to order a new field survey of the Property, subject to the terms below: Requesting Party will provide written notice to Owner prior to entry for field work; Requesting Party will be responsible for all costs associated with the new survey unless otherwise agreed in writing; any work requiring access to adjacent private property will require separate consent of that parcel owner.

Access to the Property for purposes of performing a survey is: Granted by Owner. If access is not granted, Requesting Party may require Owner to procure survey documentation or bear the cost of alternatives.

Reliance: Any survey provided is accepted by Requesting Party subject to verification. Requesting Party is solely responsible for determining the adequacy of any existing survey for its intended use. Owner makes no warranty as to the legal sufficiency, accuracy, or current conformity of any survey beyond Owner's actual knowledge.

Indemnification: Requesting Party agrees to defend, indemnify and hold Owner harmless from and against any claims, liabilities, damages or costs (including reasonable attorneys' fees) arising from Requesting Party's entry on the Property or from the conduct of surveys ordered by Requesting Party, except to the extent caused by Owner's gross negligence or willful misconduct.

Limitations: Nothing in this Notice obligates Owner to perform or pay for a new survey unless mutually agreed in writing. Any survey delivered by Owner is for informational purposes only and does not amend or alter any recorded instruments affecting the Property.

Special Instructions or Conditions

Miscellaneous

Governing Law: The obligations and interpretation of this Notice shall be governed by the laws of the state of without regard to conflict of laws principles.

Entire Agreement: This Notice constitutes the entire agreement between the parties with respect to survey availability and supersedes any prior oral or written representations on the same subject unless expressly incorporated by written amendment signed by both parties.

Notices: Any written notices required by this Notice shall be delivered to the contact addresses provided above and shall be effective upon receipt.

Owner / Seller:

By:

Date:

Requesting Party / Buyer / Agent:

By:

Date:

What Real Estate Survey Availability Means

Real Estate Survey Availability is a document or notice that states whether a property survey exists, its scope, and whether a current survey can be provided to buyers, lenders, or title companies. It clarifies if a land survey showing boundaries, easements, improvements, and legal descriptions is available, pending, or must be ordered. Commonly used during purchase, refinancing, and title review, the form helps determine whether a new survey is required to close, which party will pay for it, and any timing implications for underwriting and title insurance.

Why a Clear Availability Notice Matters

Providing clear survey availability reduces closing delays, clarifies payment responsibility, and supports accurate title underwriting. It limits last-minute survey orders, helps lenders assess collateral boundaries, and assists buyers and title agents in identifying easements or encroachments that could affect transferability or insurance availability.

Who typically prepares or requests this notice

Typical professionals who complete or request Real Estate Survey Availability forms include buyers, sellers, title agents, lenders, and surveyors involved in a property transaction.

Real estate agents: coordinate survey delivery and verify boundaries before closing.
Title companies: confirm survey status for underwriting, exceptions, and title insurance.
Lenders and underwriters: require survey availability to assess collateral and loan conditions.

Smaller transactions may not require a current survey, but parties should document availability to avoid disputes and underwriting delays.

Step-by-step: Completing and sharing the notice

Follow this step-by-step process to complete and share a Real Estate Survey Availability form during a transaction.

01

Prepare Form: Enter property and party details; attach existing survey if available.
02

Confirm Survey: Verify date, scope, and surveyor credentials before marking availability.
03

Share With Parties: Send to title, lender, and buyer; include supporting documents.
04

Record Response: Document answers, signatures, and delivery method for audit trail.

Configuring a digital workflow for the form

Configure digital workflow fields and routing to match closing parties and title review requirements accurately.

Field	Configuration
Signature Field	Recipient signs; date auto-captured and recorded.
Authentication	Email link with optional SMS code.
Attachments	Attach survey PDF or boundary exhibit.
Routing Order	Send to title, lender, then buyer for signatures.

Typical routing from preparation to archiving

Overview of typical routing for a survey availability notice from preparation through delivery and recording.

Upload Document: Add form and any existing survey PDFs to the workflow.
Place Fields: Insert signature, date, and checkbox fields for availability status.
Set Routing: Define signer order and notifications for title and lender.
Complete & Archive: Capture signatures, send copies, and save for retention.

Technical features to support electronic submission

Electronic submission requires a platform that supports secure upload, audit trails, and conditional fields for survey details.

File Types: PDF, DOCX, and image formats.
Integrations: Works with CRM and title systems.
Authentication: Support email, SMS, or KBA.

Essential elements of a professional survey availability notice

A professional Real Estate Survey Availability document should be clear, complete, and structured to support title review, lender requirements, and closing timelines.

Survey Scope

Describe the survey type, scale, and elements included such as boundary lines, easements, improvements, setbacks, and flood zone references; specify whether the survey provides legal descriptions suitable for title companies and lenders.

Survey Date

Record the date the survey was completed and the effective date of measurements; older surveys should include age in years and note any changes to property since the survey.

Surveyor Info

Include the surveyor's printed name, license number, firm, contact information, and date of certification to show the survey was prepared by a licensed professional under state standards.

Availability Status

State if the survey is Available, Pending, or Not Available; if pending provide expected completion date and who is responsible for ordering and payment.

Attachments

Attach copies of the survey, plat, deed legal description, and any prior title survey; indicate file formats and versions for reviewer compatibility.

Signatures

Provide signature block for the preparer and authorized party, including printed name, title, electronic signature acceptance under ESIGN/UETA, and date in MM/DD/YYYY format explicitly.

Supporting documents to include with the notice

Supporting documents commonly submitted with a survey availability notice improve transparency and reduce underwriting exceptions during title review and expedite closings.

Existing Survey

Attach the most recent recorded survey or plat; include file date, scale, and page references. If only a prior survey exists, state its limitations and any observed discrepancies since its creation.

Deed Description

Include the deed's legal description verbatim. A precise legal description ensures that survey bearings and distances match public records and assists title work and escrow.

Title Commitment

Provide the title commitment or preliminary title report to show exceptions, easements, and recorded interests that the survey must reflect or address during closing process.

Plat Map

If available, include a plat map showing lots, subdivisions, and adjacent streets. Plats help confirm boundary lines and are often required by local jurisdictions for recording.

Timing expectations and common deadlines

Key timing expectations for ordering, delivering, and using a survey during purchase or refinance transactions.

Order Early:

Order at contract or loan application to avoid closing delays.

Delivery to Title:

Provide survey with title commitment before underwriting.

Lender Review:

Allow five to ten business days for lender review and exceptions.

Final Certification:

Obtain final survey certification if required by title insurer.

Record Retention:

Save signed survey records per retention policy.

Key milestones from request to underwriting clearance

Milestones from request through closing where survey availability impacts the transaction timeline and title underwriting.

01

Request Submitted

Buyer or lender requests survey availability; begin tracking.

02

Survey Ordered

If required, order survey and confirm scope with surveyor.

03

Survey Delivered

Surveyor delivers report; attach to title package and alert parties.

04

Underwriting Clearance

Title insurer reviews survey and issues exceptions or clearance.

Consequences of incorrect or missing survey information

Closing Delays: Transactions may stall, increasing costs.

Underwriting Exceptions: Title insurer may add exceptions.

Additional Costs: Emergency survey fees possible.

Lien Risk: Unidentified encumbrances threaten marketability.

Loan Funding: Lenders can delay or deny funding.

Legal Disputes: Boundary disputes may lead to litigation.

Common preparation mistakes to avoid

Failing to indicate whether a current survey exists or its effective date, which leads to confusion about whether a new survey is required and who pays for it.
Providing an outdated survey without noting boundary changes or property improvements since the survey date, leading to underwriting exceptions or post-closing disputes.
Leaving surveyor credentials incomplete or omitting the license number, which slows verification and may cause title underwriters to reject the document.
Not recording the delivery method and timestamps for electronic submissions, compromising the audit trail required by lenders and insurers for evidence.

Practical examples from industry practitioners

Real-world examples illustrate how clear survey availability statements streamline closings and compliance with title requirements.

Tim Martin — Martin Properties

Tim Martin streamlined property closings by documenting survey availability and using online workflows to avoid in-person collection.

Result: faster signings and fewer exceptions.
He reported that processing documents online improved compliance and turnaround, reducing delays that commonly arise from unclear survey status; adopting a structured availability form helped his team resolve title questions earlier in the closing timeline.

Brian Fitzgibbons — Optica Ventures

Optica Ventures used standardized availability notices to coordinate survey delivery with lenders and title teams.

This reduced back-and-forth during closings.
As a result, the company experienced smoother coordination between surveyors, title, and borrowers, cutting administrative overhead, reducing rework, and enabling faster resolution of exceptions prior to funding and closing cycles.

eSignature vendor price and capability snapshot for survey workflows

Compare common price and capability dimensions for eSignature vendors used to complete Real Estate Survey Availability forms.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about survey availability

Answers to common questions about completing, signing, and submitting Real Estate Survey Availability forms in U.S. transactions.

Need help? Contact support

Can the form be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, signer attribution, and reliable record retention are met; exceptions such as wills or court orders may still require wet signatures.
When is notarization or witness required?
Notarization requirements depend on document type and state law. Deeds typically need a notary acknowledgement; some states also require witnesses for deeds or powers of attorney. For RON, follow state notary commission and NCSL guidance on identity proofing and audio-video retention.
If no survey exists, what should I do?
If no survey exists, mark Not Available and indicate whether a new survey will be ordered. Identify who is responsible for ordering and payment, and note expected completion dates to prevent underwriting delays and escrow holdbacks.
How do I submit electronically?
Upload the completed form and attachments to a secure eSignature or document management platform; include signer emails and set authentication. Ensure the platform supports audit trails and retention to meet ESIGN/UETA requirements and lender or title insurer expectations.
Who can sign on behalf of a party?
Authorized representatives may sign if they have authority under corporate resolution, power of attorney, or written authorization. Verify signatory authority in the document or attach board resolutions; lenders and title insurers often require evidence of authority before accepting signatures.
How do I correct errors after signing?
If information is incorrect after signing, prepare an amendment or corrected availability notice signed by the same parties. For significant errors affecting title, obtain a corrected survey or supplemental affidavit and notify the title insurer and lender to update underwriting decisions.

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