What is a Survey Resolution?

A Survey Resolution is a written authorization or acceptance related to a property survey. It documents who commissioned the survey, identifies the property, sets acceptance criteria, and records instructions for payment or recording.

Can a Survey Resolution be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the parties consent, intent is clear, the signature can be attributed, and the record is retained in reproducible form.

Is notarization always required?

Notarization is typically required for recorded instruments that affect title; requirements vary by state and deed type. Check county recorder rules and state law to confirm whether an acknowledgement or notarial certificate is needed.

Is remote online notarization (RON) acceptable?

Many states permit RON subject to identity proofing and audio‑video recording requirements; verify the state’s RON statute or notary commission rules before using RON for a document intended for recording.

How do I correct errors after execution?

Minor errors may be cured by an affidavit of correction, amended resolution, or re-execution depending on the error; coordinate with title counsel to choose the recordable remedy.

How long should I keep the resolution?

Retain originals for the transaction life plus several years; federal and industry rules (e.g., IRC §6501(a) and 45 CFR §164.530(j)) set minimum retention baselines and industry practices often require longer retention.

Electronic Signature
Templates
Real estate
Real Estate Survey Resolution

Real Estate Survey Resolution

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REAL ESTATE SURVEY RESOLUTION

Property Identification

Property Address Parcel / APN Number Legal Description

Parties

Adopting Entity / Owner Name Adopting Entity Contact Address Surveyor / Consultant Firm Surveyor License No. and Contact

Survey Details & Financial Terms

Type of survey: Boundary ALTA/NSPS Topographic Other:

Date of survey report: Survey file/reference no.:

Survey Fee / Deposit

Payment due date: Late fee (if unpaid):

Recitals, Findings & Disclosures

WHEREAS, the Adopting Entity commissioned the Surveyor to prepare the survey described above for the Property; and

WHEREAS, the Surveyor has identified the following conditions affecting title, boundaries, or improvements:

Encroachments (if any) Yes No Easements or rights-of-way noted Yes No Monuments / benchmarks found or set Found Not Found

Resolution

NOW, THEREFORE, BE IT RESOLVED by the adopting entity that the survey described above is hereby acknowledged, accepted, and approved as the official survey for the Property for purposes of title examination, recordation, and boundary determination subject to the terms below.

1. Authorization: The authorized officers of the Adopting Entity are authorized to execute, acknowledge, and deliver any documents necessary to record corrections, affidavits, or notices prepared in connection with the Survey and to pay amounts necessary to effect recordation and completion of the survey corrections, including the survey fee set forth above.

2. Recordation: Authorize recordation Do not authorize recordation
If recordation is authorized, the Surveyor is authorized to prepare recordable instruments consistent with the Survey and applicable law.

3. Corrections and Amendments: The Surveyor shall, at Surveyor's expense if due to Surveyor error, prepare and record any corrective documents required to cure errors in the Survey. The Adopting Entity shall be responsible for costs identified above unless otherwise agreed in writing.

Allocation of Costs & Payment

Responsibility for payment of the survey and associated recordation fees shall be:

Additional agreed payment terms or special assessments:

Default, Remedies & Indemnity

In the event of default in payment or performance, the non-defaulting party shall be entitled to all remedies at law or in equity, including recovery of costs and reasonable attorneys' fees. The Surveyor and Adopting Entity shall indemnify and hold harmless the other party from claims arising from their respective negligent acts or willful misconduct in the performance of obligations under this Resolution.

Governing Law; Entire Agreement; Severability

This Resolution shall be governed by the laws of the state of . This Resolution constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes prior agreements. If any provision is held invalid, the remainder shall remain in full force and effect.

Adoption and Certification

This Resolution was adopted at a meeting held on at .

Vote: Ayes Noes Abstain

Certifying Officer (printed name and title)

The undersigned certifies that the foregoing is a true and correct copy of the Resolution duly adopted by the Adopting Entity and that the individuals executing this Resolution on behalf of the parties are authorized to do so.

Adopting Entity (print name):

By:

Date:

Surveyor / Consultant (print name):

By:

Date:

What a Real Estate Survey Resolution Is and when it’s used

A Real Estate Survey Resolution is a formal written decision by a property owner, homeowners association, board, or local government authorizing a land survey, accepting survey results, or directing how survey findings will be used in a transaction or development. It documents scope, who will commission and pay for the survey, parcel identification, and any conditions required before recording or closing. The resolution creates a clear audit trail for title companies, lenders, permitting authorities, and buyers, and helps avoid disputes over boundaries, easements, or encroachments prior to conveyance or construction.

Why adopting a Survey Resolution matters for closings and permitting

A written resolution reduces legal and title risk by recording decisions about survey scope, acceptance criteria, payment responsibility, and authority to record. It clarifies responsibilities for parties, supports lender and title insurer requirements, and creates a reproducible record for audits or disputes, improving certainty for closings and permitting.

Who typically prepares and signs a Real Estate Survey Resolution

Common users include property owners, boards, closing attorneys, surveyors, lenders, and municipal planning staff who need a documented decision about survey scope or acceptance.

Homeowners association boards sign to approve boundary or amenity surveys before permitting or maintenance work.
Closing attorneys or title officers issue resolutions to satisfy lender or title insurer survey conditions prior to recording.
Municipal planning or zoning officials use resolutions to confirm acceptance of survey-backed site plans for permits.

Different roles use the resolution for title clearance, lender conditions, municipal approvals, or internal records; responsibilities and signatory authority vary by role and governing documents.

Primary signers and decision-makers

Closing Attorney

A closing attorney or title officer approves language resolving survey-based title exceptions and confirms delivery of an acceptable survey to satisfy lender or insurer conditions. They often coordinate with surveyors and the title company to ensure the resolution meets recording and underwriting requirements.

Licensed Surveyor

A licensed professional land surveyor prepares the technical survey, certifies the legal description and monuments, and may recommend resolution language. Their certificate and survey exhibit are typically attached to the resolution or referenced as required supporting documentation.

Core components to include in a professional Survey Resolution

A well-drafted resolution spells out authority, scope, identification, acceptance standards, funding, and recording instructions so all parties and third-party reviewers can rely on a clear decision.

Authority Clause

Identify the person, board, or corporate officer authorized to commission and execute the survey resolution and to sign on behalf of the entity or owner.

Property Identification

Provide the full street address, parcel number, and legal description as it appears on title documents so the survey and resolution unambiguously reference the same property.

Scope of Work

Specify the survey type (boundary, ALTA/NSPS, topographic), required standards, monumentation, and any required exhibits or certifications by the licensed surveyor.

Acceptance Criteria

State what constitutes an acceptable survey (dated signature, seals, encumbrance notes) and the process for resolving conflicting survey results or encroachments.

Payment and Fees

Allocate responsibility for survey costs, include authority to pay from escrow or association funds, and note any budget limits or vendor selection procedures.

Recording Instructions

Direct whether the resolution and survey should be recorded, who will record them, and provide the responsible party's contact for recording logistics.

Step-by-step: creating and approving a Survey Resolution

Follow these sequential steps to prepare, approve, and attach a survey resolution to a real estate closing or permit application.

01

Prepare Draft: Draft resolution including property ID, scope, and signer authority.
02

Obtain Survey: Commission a licensed surveyor to produce the required survey and exhibits.
03

Review with Title: Share draft and survey with the title insurer or closing attorney for underwriting checks.
04

Execute and Record: Have authorized signer sign, notarize if required, and record per instructions.

Typical workflow for issuing and using the resolution

A clear workflow helps coordinate survey production, review, and recording across stakeholders.

Initiation: Owner or lender requests survey via resolution authority.
Survey Delivery: Surveyor submits sealed survey and exhibit.
Review: Title and legal counsel review survey against title and encumbrances.
Finalization: Authorized signer executes resolution and directs recording if needed.

Configuring an online workflow for Survey Resolutions

When handling resolutions digitally, set fields and authentication to match legal and title requirements.

Field	Configuration
Signer Authentication	Email + SMS or stronger ID verification as required
Mandatory Attachments	Require survey PDF upload and surveyor certification
Template Use	Lock core language to prevent accidental edits
Notifications	Auto-notify title, lender, and recording agent on completion

Technical considerations for eSigning and eFiling

Ensure the platform supports secure uploads, audit trails, notarization workflows, and common integrations before eSigning a resolution.

File Formats: Support for PDF and DOCX is essential
Integrations: Connect with title systems, Google Drive, Box, NetSuite
Notary Support: In-person and RON workflows where permitted

Common timing and deadline considerations

Monitor the survey schedule relative to contract deadlines, lender conditions, and recording windows to avoid closing delays.

Survey Turnaround Time:

Typically 7–30 days depending on scope and site access

Title/Lender Review:

Allow 3–5 business days for underwriting review

Notarization Window:

Coordinate signer availability within contract closing date

Recording Timing:

Record per escrow instructions to preserve priority

Correction Period:

Allow time for survey corrections before recording

Key milestones from commission to recording

Track these stages in sequence to keep a survey resolution project on schedule and to protect closing timelines.

01

Commission Survey

Contract with a licensed surveyor and define deliverables.

02

Survey Completion

Surveyor delivers sealed survey and exhibits.

03

Resolution Approval

Authorized party reviews and signs the resolution.

04

Recording

Record resolution and survey where directed to perfect county records.

Frequent preparation mistakes to avoid

Using an incomplete legal description leads to title exceptions and recording rejection; always paste the recorded description.
Failing to attach the sealed survey or surveyor certificate causes lender and title insurer delays and may invalidate acceptance.
Not specifying recording responsibility can create payment disputes and delays in submitting documents to the county recorder.
Relying on ambiguous scope language invites disagreement over whether topographic, boundary, or easement details were required.

Consequences of an incorrect or incomplete resolution

Closing Delay: Extended settlement timelines

Title Exception: Unresolved exceptions remain on title

Financial Liability: Unexpected survey costs

Recording Rejection: County clerk may refuse filing

Insurer Refusal: Title insurer may decline coverage

Dispute Risk: Boundary or encroachment litigation

Representative examples showing practical uses

Below are two common scenarios illustrating how a Survey Resolution is applied in practice.

Title Clearance for Purchase

A buyer required an ALTA survey to close

Title insurer required resolution confirming who pays for corrections
The owner passed a resolution authorizing the survey, allocating costs, and instructing recording, which cleared the lender condition and prevented a closing delay.

HOA Boundary Clarification

An HOA discovered encroachment on common area

Board voted to commission a boundary survey
The board adopted a resolution specifying scope, accepted the survey, and authorized corrective easement filings to resolve the issue without litigation.

How a Survey Resolution differs from related documents

Compare a Survey Resolution with adjacent document types to understand purpose and legal effect.

Document Type	Purpose	Typical Signer
Survey Resolution	authority to commission or accept survey	owner or board
Survey Agreement	contract with surveyor for services	owner or agent
Easement Instrument	creates an interest in land	grantor or owner
Recording Affidavit	sworn facts for recorder	signer with notarization

Typical eSignature vendor comparison for executing Survey Resolutions

The table compares core pricing and capability markers to consider when choosing an eSignature vendor for survey resolutions; signNow is listed first per vendor ordering requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical tips for accurate and efficient resolutions

Adopt consistent drafting and execution practices to minimize disputes and comply with lender and recorder expectations.

Use recorded legal descriptions

Always paste the property’s recorded legal description or parcel number to prevent mismatches that can cause recording rejection or title exceptions.

Attach the sealed survey

Include the licensed surveyor’s sealed PDF as an exhibit and reference the exhibit in the resolution to provide a complete record for title and permitting.

State-specific notarization

Confirm notarization and witness requirements with the county recorder or local counsel before execution to avoid improper acknowledgements.

Coordinate with title and lender

Circulate the draft resolution to the title company and lender early to ensure it meets underwriting and funding conditions.

Frequently asked questions about Survey Resolutions

Answers to common operational and legal questions when preparing, signing, and recording a Real Estate Survey Resolution.

Need help? Contact support

What is a Survey Resolution?
A Survey Resolution is a written authorization or acceptance related to a property survey. It documents who commissioned the survey, identifies the property, sets acceptance criteria, and records instructions for payment or recording.
Can a Survey Resolution be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the parties consent, intent is clear, the signature can be attributed, and the record is retained in reproducible form.
Is notarization always required?
Notarization is typically required for recorded instruments that affect title; requirements vary by state and deed type. Check county recorder rules and state law to confirm whether an acknowledgement or notarial certificate is needed.
Is remote online notarization (RON) acceptable?
Many states permit RON subject to identity proofing and audio‑video recording requirements; verify the state’s RON statute or notary commission rules before using RON for a document intended for recording.
How do I correct errors after execution?
Minor errors may be cured by an affidavit of correction, amended resolution, or re-execution depending on the error; coordinate with title counsel to choose the recordable remedy.
How long should I keep the resolution?
Retain originals for the transaction life plus several years; federal and industry rules (e.g., IRC §6501(a) and 45 CFR §164.530(j)) set minimum retention baselines and industry practices often require longer retention.

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