Property ID
Street address, parcel number, and legal description to tie disclosures to the correct real property and avoid ambiguity.
Completing the TDS & SPQ thoroughly reduces dispute risk by documenting what the seller knows and discloses, supports escrow and title processing, and helps buyers make informed decisions under state disclosure laws.
The TDS & SPQ are primarily prepared by sellers and used across the transaction chain to inform buyers, brokers, and closing agents.
Retain copies with transaction records; improper or missing disclosures commonly trigger post-closing claims or rescission requests.
Street address, parcel number, and legal description to tie disclosures to the correct real property and avoid ambiguity.
Checklists for structural, mechanical, plumbing, electrical, pest, water intrusion, and roof conditions with yes/no and follow-up fields.
Open text areas for sellers to describe defects, repairs, dates of occurrence, and any warranty or repair documents attached.
Specific fields for hazards such as lead paint, asbestos, radon, methamphetamine contamination, floodplain status, and known contamination.
Signatory lines for seller(s), date fields, and agent acknowledgment areas to establish attribution and execution timing.
Space for inspection reports, permits, HOA disclosures, or previous repair invoices that substantiate or clarify answers.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature | Click-to-sign or drawn signature |
| Authentication | Email link | SMS code or multi-factor as needed |
| Auto-fill | Data mapping | Prepopulate seller and property fields |
| Retention | Export and archive | PDF + audit trail retention |
Choose a platform that supports PDF/DOCX uploads, audit trails, and integrations with escrow or CRM systems.
Ensure the solution complies with ESIGN and UETA for enforceability, offers secure storage (TLS/AES), and provides a downloadable signed PDF and audit trail for escrow and post-closing records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by region | Varies by region | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Deliver disclosures per purchase contract timing or state rule
Buyer inspection period typically starts after disclosure delivery
Escrow receives copies to clear lender conditions
Signed disclosures should be in escrow file at closing
Statute of limitations varies by state for disclosure claims
Seller completes forms and gathers supporting documents.
Provide disclosures to buyer and agents per contract.
Buyer orders inspections and raises objections as needed.
Execute closing, store signed disclosures with escrow records.