Can this agreement be electronically signed?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention elements are met.

Is notarization required for tile contracts?

Not typically. Ordinary tile contracts rarely require notarization, but notarized affidavits, lien waivers, or deed-related instruments may require a notary or witnesses depending on state law.

What happens if the contractor is unpaid?

An unpaid contractor may file a mechanic’s lien consistent with state lien statutes; clear payment terms and lien waiver schedules can reduce disputes and improve collection outcomes.

How should I handle change orders?

Require written, signed change orders that specify scope, cost, and schedule adjustments; include approval thresholds and a clause addressing emergency work.

How long should I retain signed agreements?

Keep active agreements for the contract term plus at least three years, follow IRS rules (IRC §6501(a)) for financial records, and retain HIPAA-related items for six years where applicable.

Can I use RON for notarization?

Many states permit Remote Online Notarization with identity proofing and audio‑video retention; verify your state’s RON rules and evidence-retention requirements before relying on RON.

Electronic Signature
Templates
Real estate
Real Estate Tile Agreement

Real Estate Tile Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE TILE AGREEMENT

Parties and Property Identification

Owner/Client Name:

Owner/Client Contact Information

Contractor/Installer Name:

Contractor Contact Information Property Address

Parcel / APN Number:

Legal Description of Property

Recitals

This Real Estate Tile Agreement (the Agreement) is entered into by Owner/Client and Contractor for the supply, installation and finishing of tile work at the Property identified above. The Contractor warrants that Contractor is duly licensed, bonded and insured to perform the Work described below and that Contractor shall perform the Work in accordance with the terms of this Agreement.

Scope of Work

Detailed Scope of Work Materials and Specifications

Contract Price and Payment

Contract Price (total): $

Deposit / Earnest Payment: $

Payment Schedule and Terms

Retainage Amount (if any): $

Late Payment Charge (per day or flat):

Schedule and Completion

Commencement of Work: Estimated Substantial Completion:

Liquidated Damages for Delay (if any):

Inspection Period After Completion (days):

Permits, Codes and Compliance

Responsibility for permits, inspections and compliance with building codes shall be: Contractor Owner

Contractor License Number:

Site Conditions and Access

Owner Representations Regarding Site Conditions

Owner grants Contractor reasonable access to the Property during normal working hours for performance of the Work and agrees to remove personal property from the Work area prior to commencement.

Hazards and Disclosures

Lead-based paint present: Yes No

Asbestos or other hazardous materials present: Yes No

If yes, describe known hazardous conditions

Change Orders

Any change to the Scope of Work, price, or schedule must be executed in a written Change Order signed by both Owner and Contractor. Contractor is not required to proceed with changes until a signed Change Order is executed.

Change Order Procedure

Warranties, Acceptance and Defects

Contractor warrants that materials and workmanship shall be free from defects for a period of from date of final payment. Owner shall inspect the Work and provide written notice of any defects within the Inspection Period stated above. Contractor shall, at Contractor's expense, correct confirmed defects in a timely manner.

Insurance, Indemnity and Liability

Contractor shall maintain commercial general liability insurance, automobile liability insurance and workers' compensation as required by law. Insurance limits: General Liability $ . Policy Carrier: Policy No.: .

Indemnity: Contractor shall indemnify, defend and hold Owner harmless from and against all claims, liabilities, losses and expenses arising out of Contractor's performance of the Work, except to the extent resulting from Owner's gross negligence or willful misconduct.

Liens and Waivers

Contractor shall promptly pay all subcontractors, laborers and material suppliers. Contractor agrees to furnish conditional and final lien waivers upon receipt of payment as required by Owner. Failure to provide waivers upon request constitutes a material breach.

Default, Remedies and Termination

Material breach by either party shall permit the non-breaching party to provide written notice specifying the breach and a reasonable opportunity to cure. If the breach is not cured within the specified cure period, the non-breaching party may terminate this Agreement and pursue all remedies at law or equity, including recovery of direct damages and costs.

Notices

Notices under this Agreement must be in writing and sent to the addresses listed above by hand delivery, courier, or certified mail. Notice is effective upon receipt.

Governing Law; Entire Agreement

This Agreement shall be governed by the laws of the state in which the Property is located. This Agreement, including all exhibits and Change Orders executed by the parties, constitutes the entire agreement between the parties and supersedes all prior discussions and agreements with respect to the subject matter herein.

Acknowledgment and Certifications

Each signatory below certifies that the signatory has the authority to bind the party for whom the signatory signs and that the information provided in this Agreement is true and correct to the best of the signatory's knowledge.

Owner/Client Printed Name:

Owner/Client Signature:

Date:

Contractor Printed Name:

Contractor Signature:

Date:

What a Real Estate Tile Agreement Covers

A Real Estate Tile Agreement is a written contract between a property owner and a tile contractor or installer that sets the scope, materials, schedule, payment terms, warranties, and dispute procedures for tile work performed on residential or commercial property. It defines roles and responsibilities, identifies the exact locations where tile will be installed, and incorporates permits, code compliance, inspection obligations, and any required insurer or license information. The agreement also typically addresses change orders, retainage, lien waivers, and closeout deliverables such as as-built documentation and final acceptance criteria.

Why a Clear Tile Agreement Matters

A well-drafted tile agreement reduces disputes, clarifies payment milestones, protects against mechanic’s liens, and documents warranty and acceptance terms. It allocates risk for defective materials or workmanship, ensures compliance with local building codes, and creates a record suitable for enforcement in court or arbitration under state contract law and federal e-signature statutes such as the ESIGN Act (15 U.S.C. §7001).

Who typically completes and signs this agreement

Multiple parties use the Real Estate Tile Agreement to manage tile installation projects and protect financial and property interests.

General Contractor — Contracts with subcontractors for tile labor, schedules inspections, and enforces change-order procedures.
Property Owner / Landlord — Specifies materials, approves samples, and establishes final acceptance and retainage terms.
Property Manager / HOA — Coordinates work across units, ensures insurance and permit compliance, and approves payment milestones.

Parties benefit from clear scope, documented approvals, and an evidentiary trail whether signing on paper or electronically under ESIGN/UETA frameworks.

Essential sections to include in a professional tile agreement

Include discrete clauses that address responsibilities, materials, payment, schedule, quality standards, legal protections, and closeout procedures to reduce ambiguity and support enforcement.

Parties

Identify full legal names, business entities, contact information, and authorized signers for the owner, contractor, and any guarantors.

Scope of Work

Describe locations, tile types, sizes, substrate preparation, grout/color selection, patterns, waterproofing, and any demo or repair work needed.

Materials & Specs

List material brands, grades, adhesion and underlayment requirements, samples to be approved, and responsibility for defective or mismatched materials.

Payment Terms

Define deposit, progress payments, final payment, retainage percentage, acceptable payment methods, and consequences for late payment or nonpayment.

Schedule & Inspections

Set start and completion dates, milestone inspections, permit responsibilities, and allowances for weather or unforeseen delays.

Warranties & Remedies

State contractor workmanship warranty duration, owner remedies for defects, dispute resolution method, and lien waiver or release procedures.

Step-by-step: completing and executing the tile agreement

Follow this sequence to ensure the agreement is complete, accepted, and retained with an audit trail whether executed on paper or electronically.

01

Draft: Populate parties, scope, specs, and schedule before review.
02

Review: Have contractor and owner review and confirm material and timing details.
03

Sign: Obtain signatures from authorized representatives and any required witnesses.
04

Record: Distribute signed copies and retain original with audit trail and exhibits.

How to set up the agreement for online completion and signing

Configure the digital workflow to capture required data, authentication, and an auditable completion certificate for each signer.

Field	Configuration
Required Fields	Signature, Date, Printed Name, Payment Terms
Authentication	Email plus optional SMS code or ID check
Conditional Logic	Show change-order fields only if owner requests changes
Storage Format	Save signed copy as PDF/A with audit trail

Technical and integration considerations for eSigning

Ensure the chosen solution provides tamper-evident signed PDFs, role-based access, and an accessible audit log for disputes and compliance reviews.

Integrations: Salesforce, NetSuite, Procore
File types: PDF, DOCX, HTML
Security: AES-256 at rest

Typical routing and filing path for signed tile agreements

A clear routing process reduces delay: prepare the document, route for signatures, capture evidence, distribute copies, and store securely for retention.

Upload Document: Sender uploads final PDF or DOCX to the platform.
Place Fields: Add signature, date, initial, and payment fields.
Invite Signers: Send by email link or generate a signing link.
Store & Distribute: Platform saves signed PDF and emails copies to parties.

Common deadlines and timing expectations

Establish clear milestone dates and payment windows in the contract to avoid late-payment disputes and to comply with permitting and inspection schedules.

Permit Application:

Submit before work begins if local rules require it.

Start Date:

Work commences on the contract’s specified effective date.

Milestone Inspections:

Schedule inspections per local building department requirements.

Final Completion:

Owner inspection and punch-list within agreed days.

Warranty Period:

Warranty duration begins on final acceptance date.

Notarization, witness and authentication steps you may need

Most tile contracts do not require notarization, but notarized affidavits, lien waivers, or certain state forms may. Follow these steps if authentication is required.

01

Check Requirement

Determine if local law or lender requires notarization.

02

Choose Notary Type

In-person notary or Remote Online Notarization (RON) where permitted.

03

Identity Proofing

Use ID check, KBA, or multi-factor per RON rules.

04

Witness Count

Confirm witness needs for any deed or affidavit.

05

Record AV

RON sessions often require audio‑video retention.

06

Notary Journal

Notary records the act and signer details.

07

Attach Acknowledgment

Include notary block on the executed document.

08

Retain Evidence

Store notarized PDFs and session records securely.

Common mistakes to avoid when preparing the agreement

Vague scope descriptions that omit tile locations or substrate preparation, leading to scope disputes and extra costs.
Missing or inconsistent material specs and samples, which often cause substitution disagreements and warranty claims.
Failure to specify payment milestones and retainage triggers results in delayed payments and potential mechanic’s liens.
Not documenting change-order procedures, approval thresholds, and pricing adjustments, which creates recurring disputes during the project.

Key risks and potential legal consequences

Mechanic's Lien: Possible lien filings if payments are disputed or withheld.

License Violations: Contractor work without required license can invalidate remedies.

Permit Noncompliance: Stop-work orders or fines for missing permits.

Payment Disputes: Delayed payments may trigger interest or collection actions.

Contract Invalidity: Ambiguous or unsigned agreements may be unenforceable.

Affidavit Issues: Unnotarized lien releases may be rejected by recorders.

Real-world examples of electronic tile agreements in practice

These condensed case examples show how teams use digital agreements and eSignature workflows to accelerate approvals and maintain compliance.

Martin Properties — Project Execution

A small real estate firm digitized tile contracts to remove in-person signing bottlenecks and speed approvals.

Signer authentication and audit trails preserved legal enforceability.
The team reported consistent compliance across mobile and desktop signers and reduced time-to-acceptance for renovation projects.

Optica Ventures — Portfolio Renovations

An investment firm standardized tile agreements across multiple properties to centralize vendor terms and payment schedules.

Central templates reduced variance and errors.
Consolidated recordkeeping simplified warranty claims, contractor onboarding, and reconciliation during property turnover.

Practical tips for accurate and efficient completion

Use these best practices to reduce disputes, simplify payment processing, and make project closeout smoother.

Use Standardized Templates

Adopt a clear template with mandatory fields and exhibits for specs and samples to reduce ambiguity and speed review cycles.

Document Change Orders

Require signed change orders with price and schedule adjustments before proceeding with non‑contracted work.

Verify Licenses & Insurance

Confirm contractor licensing and carry insurance certificates to avoid coverage gaps and enforce remedy provisions.

Preserve Evidence

Keep photos, delivery tickets, inspection records, and signed waivers to support claims and final acceptance.

Comparing eSignature vendors for executing tile agreements

Vendor selection affects cost, authentication options, and compliance features; the table below summarizes common capability and pricing points with signNow first.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Real Estate Tile Agreement

Answers to common implementation and legal questions when preparing, executing, or storing a tile agreement.

Need help? Contact support

Can this agreement be electronically signed?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted; ensure intent, consent, attribution, and retention elements are met.
Is notarization required for tile contracts?
Not typically. Ordinary tile contracts rarely require notarization, but notarized affidavits, lien waivers, or deed-related instruments may require a notary or witnesses depending on state law.
What happens if the contractor is unpaid?
An unpaid contractor may file a mechanic’s lien consistent with state lien statutes; clear payment terms and lien waiver schedules can reduce disputes and improve collection outcomes.
How should I handle change orders?
Require written, signed change orders that specify scope, cost, and schedule adjustments; include approval thresholds and a clause addressing emergency work.
How long should I retain signed agreements?
Keep active agreements for the contract term plus at least three years, follow IRS rules (IRC §6501(a)) for financial records, and retain HIPAA-related items for six years where applicable.
Can I use RON for notarization?
Many states permit Remote Online Notarization with identity proofing and audio‑video retention; verify your state’s RON rules and evidence-retention requirements before relying on RON.

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