Parties
Full legal names, entity type, and contact information for buyer, seller, and any guarantors or trustees; accurate names prevent recording and title mismatches.
A well-drafted Real Estate Transaction Agreement reduces closing delays, clarifies obligations, and limits litigation risk by documenting contingencies, deadlines, and remedies. It provides the basis for title searches, lender underwriting, escrow instructions, and recording the deed.
Multiple parties and professionals use the agreement at different stages of a transaction.
Each signer’s role determines required fields, supporting documents, and authentication level for a valid closing.
Full legal names, entity type, and contact information for buyer, seller, and any guarantors or trustees; accurate names prevent recording and title mismatches.
Legal description, street address, parcel ID, and any included fixtures; the description used here must match the deed submitted for recording.
Purchase price, earnest money deposit amount and holder, financing contingencies, seller credits, and clear escrow instructions for funds flow.
Inspection, appraisal, financing, title review, and any due-diligence windows with explicit cure or termination rights and deadline dates.
Closing date, location, prorations, possession timing, and conditions for delivering keys and final occupancy.
Seller disclosures, warranty language, default remedies, indemnities, and allocation of closing costs and recording fees.
| Field | Configuration |
|---|---|
| Signer Order | Set buyer, seller, lender, and escrow signing sequence. |
| Required Fields | Mark legal name, signature, date, and property description as required. |
| Authentication | Select email, SMS code, or KBA based on transaction risk. |
| Attachments | Attach disclosures, title commitment, and inspection reports. |
Ensure the platform supports required file types, signer authentication, and secure storage before sending for signature.
Confirm audit trail, tamper protection, and retention policies meet lender and recorder expectations before finalizing the workflow.
Inspection and financing windows specified by agreement; missing them may permit termination.
Date when funds are disbursed and deed is recorded; adjust for lender funding timelines.
Record deed at county recorder immediately after closing to establish priority.
1099-S reporting deadlines vary; confirm with tax advisor and payer instructions.
Period agreed for curing title exceptions before closing or termination.
Determine whether deed or power of attorney requires notary or witness(s).
Choose in-person notary or Remote Online Notary (RON) if permitted.
Complete identity proofing per notary or platform requirements.
RON workflows typically record session and retain files per state law.
Ensure notary records signing events in journal as required.
Arrange witness presence when state law or document requires them.
Include notarial acknowledgment to streamline recording and probate use.
Retain signed and notarized originals and audit trails per retention rules.
Martin Properties moved closings online to avoid in-person scheduling delays
Optica Ventures standardized templates for repeat investments to reduce drafting time
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies by plan | Varies by plan | Varies by plan |