Parties
Full legal names and capacities of grantor(s), grantee(s), borrower(s), and lender(s) with mailing addresses and contact details for post-closing notices.
A complete, accurate form prevents recording delays, protects title, and documents loan terms and payoffs so parties and public records align.
Typical users include closing agents, lenders, title companies, attorneys, and property owners involved in transfers or refinancing.
Each party has distinct responsibilities: preparers verify legal descriptions and payoffs, while signers confirm identity and consent to the transaction.
Manages document drafting, verifies legal description and chain of title, orders payoff statements, coordinates county recording, and confirms title insurance issuance; typically prepares final settlement paperwork and communicates recording requirements to the lender.
Secures payoff amounts and lender authorizations, confirms borrower qualifications for refinance, provides loan terms for inclusion, and ensures mortgage or deed-of-trust language satisfies secondary market or investor requirements.
Full legal names and capacities of grantor(s), grantee(s), borrower(s), and lender(s) with mailing addresses and contact details for post-closing notices.
Complete legal description, parcel or assessor ID, and street address. Avoid informal references; county recorders rely on legal descriptions for indexing.
State the dollar amount or recitation of consideration for transfer or refinance; required for many state recording offices and for tax reporting.
Existing loan payoff amount, new loan principal, interest rate, term, and whether mortgage is conventional, FHA, VA, or private—affects lender instructions and recording.
Instructions for county recording, responsible party for recording fees, escrow instructions, and requested effective date for public record.
Signature blocks, acknowledgment or jurat for notarization, witness lines where required, and checkboxes for RON vs in-person notarization options.
| Field | Configuration |
|---|---|
| Authentication Method | Email link with optional SMS code or KBA for added verification |
| Signature Fields | Standard signature and date fields; require initials for multi-page changes |
| Notary Field | Designate RON or in-person acknowledgment block depending on jurisdiction |
| Document Attachments | Attach payoff statements and ID images to signer package |
Ensure platform compatibility with county recording formats, lender systems, and title integrations before eSubmission.
Confirm that the chosen solution supports RON audio-video capture if using remote notarization and that output meets county recorder requirements.
The firm moved closing workflows online to avoid in-person signings and speed turnarounds.
A small portfolio owner standardized templates for transfers and refinances to reduce errors.
Choose MM/DD/YYYY to align recording and proration
Verify payoff expiration; many expire within a short window
Submit recording packet per county timelines to preserve priority
Title insurance issued upon recording and funding completion
Recording can trigger reassessment under local property tax rules
Collect deed, payoff, IDs, and title commitment before sending for signatures.
Signers complete signatures and notarization per state rules and selected notarization method.
Submit notarized deed and mortgage to county recorder; retain proof of submission and fees.
Lender confirms recording and pays off prior loan to release lien and complete refinance.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |