Property Description
Precise legal description or street address and parcel identifier; attach a site plan or exhibit to avoid ambiguity.
A well-drafted Real Estate Utilization Contract reduces ambiguity about property use, allocates risk, and documents consent to occupancy or modification. It supports enforceability under the ESIGN Act (15 U.S.C. ch. 96) and UETA where executed electronically and helps manage insurance, permitting, and compliance concerns.
Real estate owners, property managers, developers, tenants, contractors, and legal counsel commonly prepare or sign utilization contracts to control use and liability.
Each party should confirm authority to bind their organization and provide supporting documentation such as corporate resolutions, power of attorney, or tenant authorization when required.
The owner or authorized manager signs to grant usage rights; include corporate title and evidence of signing authority. If an entity signs, attach a resolution or corporate authorization to confirm the signer may bind the business.
The user or tenant signs to accept terms, dates, and obligations. Agents signing on behalf of a party should include a notarized power of attorney or documented agency authorization to avoid later disputes.
Precise legal description or street address and parcel identifier; attach a site plan or exhibit to avoid ambiguity.
Clear, specific list of allowed activities, hours of operation, and any prohibited actions; avoid vague language like 'reasonable use.'
Start and end dates, automatic renewal terms if any, notice periods for nonrenewal, and early termination conditions.
Rent or fee schedule, payment dates, security deposit, late fees, and responsibility for utilities or common area charges.
Required insurance types and limits, naming parties as additional insureds, and indemnity obligations for damage or claims.
Permission for inspections, who may perform improvements, ownership of fixtures, restoration obligations, and permit responsibilities.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel, choose sequential for approvals requiring signature precedence. |
| Authentication | Email link, SMS code, or advanced ID verification based on risk. |
| Attachments | Require supporting documents (insurance certificates, approvals) before finalizing. |
| Retention Policy | Set automatic archival and retention tags for compliance. |
Determine if deed, affidavit, or amendment requires notary or witnesses under state law.
Schedule in-person or RON session and confirm acceptable ID.
Notary records journal entry and retains required session logs for RON.
Ensure witness count meets state rules and obtain printed names and addresses.
Include notary acknowledgement or self-proving affidavit as exhibit for recording.
Submit to county recorder with correct fees and executed originals.
Distribute certified copies and archive originals per retention rules.
Confirm acceptance and index entry at the recorder's office.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Brian Fitzgibbons, COO at Optica Ventures, used a utilization contract for interim tenant access to a redevelopment site to manage liability and schedule.
Tim Martin, founder of Martin Properties, executed utilization contracts to allow contractors temporary access during renovation.