Can a VPA be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signature meets intent, consent, attribution, and retention requirements.

When is notarization required?

Notarization depends on state law and the document's purpose; deeds and certain property instruments typically require notary acknowledgement. Check the applicable state statute or county recorder requirements.

Is remote online notarization acceptable?

RON is permitted in many states if the session and credentialing meet state rules. Verify your state's RON requirements and retention obligations before using remote notarization.

What happens if the name doesn't match ID?

A name mismatch can block notarization and raise enforceability issues. Use the signer's full legal name and provide aliases or business DBAs where appropriate and documented.

How should I revoke a VPA?

Revoke in writing, deliver the revocation to the authorized party and any third parties relying on the VPA, and record the revocation where the original was filed if necessary.

How long should I keep executed VPAs?

Retain for the active term plus a conservative post-termination period (commonly seven years); follow IRS rules (IRC §6501(a)) and HIPAA timelines (45 CFR §164.530(j)) where applicable.

Real Estate VPA Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE VPA FORM

PARTIES AND RECITALS

This Voluntary Purchase Agreement (the Agreement) is entered into by the undersigned parties for the purchase and sale of the real property described below. Buyer and Seller acknowledge and agree to the terms set forth herein.

Seller Name Seller Address Buyer Name Buyer Address

PROPERTY IDENTIFICATION

Property Address Parcel / APN Number Legal Description

PURCHASE TERMS

Purchase Price: Earnest Money: Earnest Money Due By:

Deposit Holder (Escrow / Title Company)

Financing: Cash Contingent upon financing

If financing contingent, approximate loan amount

Financing contingency deadline: Inspection period (days): Inspection period ends:

Closing Date: Possession Date:

Closing Agent / Title Company

INSPECTIONS, REPAIRS, AND CONDITION

Buyer shall have the right to conduct inspections during the inspection period. If Buyer delivers written notice of unsatisfactory condition within the inspection period, Seller shall have the option to cure the deficiency or provide a credit at closing. If Seller does not cure and the parties cannot agree, Buyer may, by written notice, terminate this Agreement and receive return of earnest money.

Specific inspection items or repair obligations

Property sold: As-is Seller represents that there are no material defects known to Seller except as disclosed below.

Seller Disclosures

Lead-based paint present? Yes No Mold known? Yes No

Prior material damage or repair (fire, flood, structural)? Yes No Known zoning or code violations? Yes No

If any answer above is Yes, describe in detail

TITLE, CLOSING, PRORATIONS

Seller shall convey marketable title by general warranty deed (or other instrument appropriate to vest title) free of encumbrances except those listed in this Agreement. Buyer shall obtain, at Buyer's expense, an owner's title insurance policy in an amount equal to the Purchase Price.

Taxes, assessments, utilities and rents shall be prorated as of Closing Date. Any inspection, recording, and transfer fees shall be allocated as follows:

DEFAULT, REMEDIES, AND INDEMNITY

If Buyer defaults, Seller may retain the earnest money as liquidated damages or pursue specific performance or other remedies at law or equity. If Seller defaults, Buyer may pursue specific performance, damages, or termination and return of earnest money. The prevailing party in any dispute arising from this Agreement shall be entitled to recover reasonable costs and attorney's fees.

Additional default or remedy provisions

MISCELLANEOUS

Governing Law: This Agreement shall be governed by the laws of the state in which the Property is located. Venue for any action shall be in the appropriate court located in that state.

Entire Agreement: This Agreement, including all attachments and addenda executed by the parties, constitutes the entire agreement between the parties and supersedes all prior negotiations and representations. This Agreement may be amended only by a written instrument signed by both Buyer and Seller.

Additional terms or contingencies

CERTIFICATION AND AUTHORITY

Each party represents and warrants that the individual signing on its behalf is duly authorized to execute this Agreement and that the Agreement constitutes a valid and binding obligation of the party. Seller certifies that Seller has full authority to convey the Property and that there are no undisclosed leases, easements, or agreements materially affecting the Property except as disclosed herein.

Acknowledgement (initials)

SIGNATURES

Seller

Printed Name:

By:

Date:

Buyer

Printed Name:

By:

Date:

What the Real Estate VPA Form Is and when it’s used

The Real Estate VPA Form is a written authorization used to grant a designated party limited authority relating to a property, such as access, inspection, maintenance, or administrative actions. It defines the scope and duration of the authorization, identifies the property and parties, and records limitations or conditions. The form is commonly used by property managers, owners, contractors, escrow agents, and legal representatives when in-person authority or repeated access would be impractical. Proper execution typically requires clear identification of parties, dated signatures, and any notarization or witness steps required by state law.

Why a clear VPA matters for real estate transactions

A well-prepared Real Estate VPA Form reduces ambiguity about who may act for the property, limits liability exposure, and documents consent for contractors or agents to enter, repair, or manage property tasks. Clear scope and dates make enforcement and insurance claims simpler.

Who typically completes and signs a Real Estate VPA Form

Common signers include property owners, property managers, contractors, escrow officers, and designated agents who need formal permission to act on the property.

Property owners permitting contractors for access, repairs, or inspections.
Property managers granting recurring access to maintenance or leasing staff.
Escrow/title agents or attorneys needing limited administrative authority.

Organizations with recurring site access needs use VPAs to streamline operations while preserving an auditable record of granted authorities.

Essential parts of a professional Real Estate VPA Form

A complete VPA includes identification of parties and property, an explicit scope of authority, defined effective and expiration dates, any compensation or consideration, execution details, and authentication steps such as notarization or witness blocks.

Parties

Full legal names and contact details for the property owner(s) and the authorized party, including business name where applicable, to avoid ambiguity.

Property

Exact street address, parcel number or legal description; include unit numbers and county to ensure the authorization applies to the correct asset.

Scope

Specific actions allowed (access, repairs, sign documents, collect keys) and explicit prohibitions; avoid vague language like 'handle matters'.

Term

Effective date, expiration date or terminating event, and conditions for early revocation to limit unintended long-term authority.

Consideration

If compensation applies, state amounts or services; for unpaid authorizations, state 'no consideration' to clarify intent.

Authentication

Signature blocks, signer printed names, dates, notary acknowledgement or witness lines as required by applicable state law.

Step-by-step: how to complete the Real Estate VPA Form

Follow these steps to prepare, validate, and execute the VPA so it is clear, enforceable, and properly authenticated.

01

Prepare: Collect owner and property details and draft a precise scope of authority.
02

Review: Confirm dates, compensation, and any insurance or liability clauses before execution.
03

Authenticate: Sign in-person for notary/witness requirements or use an approved RON process where allowed.
04

Distribute: Provide copies to owner, authorized party, property manager, and retained records.

Typical execution and routing workflow for a VPA

This is a typical flow from drafting to stored execution. Variations depend on organizational policy and state notarization rules.

Draft: Create the VPA using a template populated with party and property fields.
Review/Approve: Owner or counsel reviews scope, insurance, and liability language.
Sign: Parties sign; notarize in-person or use approved RON where permitted.
Store: Deliver signed copies and retain originals in secure records per retention policy.

Configuring a digital VPA workflow for repeat use

Set up a repeatable electronic workflow that enforces required fields, captures authentication, and routes copies to stakeholders automatically.

Field	Configuration
Required Fields	Make Full Legal Name, Property Address, Scope, Effective Date mandatory
Authentication	Require signer email or SMS code; enable stronger auth for high-value scopes
Notary Step	Insert notary acknowledgement block or RON placeholder where state law permits
Distribution	Auto-send PDF copies to owner, agent, and property manager

Digital signing and file format requirements

Use eSignature tools that preserve audit trails, support PDF/DOCX imports, and allow conditional fields for scope or monetary limits.

File Formats: PDF and DOCX supported for import and signed export
Authentication: Email, SMS code, or advanced signer verification available
Integrations: Connect to Salesforce, NetSuite, Google Workspace, or cloud storage

Key timing items and effective dates to record on the VPA

Tracking dates precisely reduces disputes. Record the execution date, effective date, expiration, and any deadlines for actions allowed under the authorization.

Execution Date:

Date the parties sign; ties signatures to a timestamp or notarial act

Effective Date:

Date authority begins (MM/DD/YYYY) and affects insurance and liability

Expiration Date:

Date or event when authorization ends; state clearly to avoid perpetual authority

Notary Date:

Date of notarial acknowledgement or RON session recording

Action Deadlines:

Include deadlines for permitted work or tasks to limit open-ended obligations

Notarization and witness steps for executing a VPA

Follow a consistent signing sequence to support notarization and, where required, witness attestation.

01

1. Identity Verification

Confirm signer identity via ID or approved RON credentialing.

02

2. Presence

Ensure signer is physically present for notary or connected by live audio-video for RON.

03

3. Sign in Notary Presence

Signer executes document in front of notary or during the RON session.

04

4. Witness Attestation

If required, witnesses sign and print names and addresses.

05

5. Notary Acknowledgement

Notary completes certificate, signs, stamps, and records journal entry.

06

6. RON Recording

For RON, retain A/V recording and session logs per state requirements.

07

7. Distribution

Provide signed copies to all parties and upload to secure storage.

08

8. Recordkeeping

Keep notary journal or RON records for the retention period required by law.

Common preparation mistakes to avoid with VPAs

Using vague scope language such as 'manage property' without specifics leads to disputes over permitted actions and liability.
Omitting exact property identifiers (parcel number, county) can make the authorization unenforceable against similarly named properties.
Pre-signing documents or signing outside notary presence invalidates notarization and may void the authorization for many purposes.
Failing to set a clear expiration can create unintended ongoing authority that complicates resale, insurance, or probate matters.

Essential security and compliance items to record or enable

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Timestamp, IP, and action history

BAA Availability: Required for HIPAA-covered data

21 CFR Support: For FDA-regulated records

Access Controls: Role-based permissions and SSO

File Formats: PDF/A and DOCX compatibility

Key legal risks and potential consequences

Invalid Authorization: Missing notarization may void the document

Unauthorized Acts: Liability for actions beyond scope

Fraud Exposure: Forged signatures can lead to civil/criminal claims

Insurance Gaps: Claims may be denied for improperly authorized work

Contract Disputes: Ambiguous terms increase litigation risk

Recordkeeping Failures: Lost evidence of consent and authority

Comparison: eSignature vendor pricing and capabilities for executing VPAs

Pricing and core features vary by vendor; below is a concise comparison focused on starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Yes, limited trial	Yes, limited trial
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Real Estate VPA Form

Answers to common legal, authentication, and practical questions when preparing or executing a Real Estate VPA Form.

Need help? Contact support

Can a VPA be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided the signature meets intent, consent, attribution, and retention requirements.
When is notarization required?
Notarization depends on state law and the document's purpose; deeds and certain property instruments typically require notary acknowledgement. Check the applicable state statute or county recorder requirements.
Is remote online notarization acceptable?
RON is permitted in many states if the session and credentialing meet state rules. Verify your state's RON requirements and retention obligations before using remote notarization.
What happens if the name doesn't match ID?
A name mismatch can block notarization and raise enforceability issues. Use the signer's full legal name and provide aliases or business DBAs where appropriate and documented.
How should I revoke a VPA?
Revoke in writing, deliver the revocation to the authorized party and any third parties relying on the VPA, and record the revocation where the original was filed if necessary.
How long should I keep executed VPAs?
Retain for the active term plus a conservative post-termination period (commonly seven years); follow IRS rules (IRC §6501(a)) and HIPAA timelines (45 CFR §164.530(j)) where applicable.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now