Can this form be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; confirm any narrow statutory exceptions such as wills or certain court filings.

Do I need a notary or RON for acceptance?

Notarization requirements depend on the document’s function and state law. Remote online notarization (RON) is permitted in many states with identity proofing and audio-video recording requirements; check the state notary commission rules before use.

What if the signer’s name differs from ID?

Mismatched names can cause title and escrow delays. Use the signer’s full legal name as on ID and add a known-as field for trade or business names; correct before notarization or closing.

How should attachments be formatted?

Prefer PDF/A for archival copies; include original invoices, permits, photos, and inspection reports. Flatten final PDF to prevent unintended editing while retaining an audit trail.

How long must I keep the record?

Follow federal minimums such as IRC §6501(a) for tax records (three years) and 45 CFR §164.530(j) for HIPAA (six years); retain longer if state law or lender requirements demand it.

Why did a signer not receive the email?

Check spam folders, confirm the email address, and verify domain allowlists. If using SMS or KBA authentication, ensure correct phone number or identity data; resending through the platform often resolves transient delivery issues.

Electronic Signature
Templates
Real estate
Real Estate Work In Listing

Real Estate Work In Listing

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REAL ESTATE WORK IN LISTING AGREEMENT

Parties

This Agreement is entered into between the parties identified below for performance of work at the Property described herein.

Owner / Seller Name Owner Contact / Mailing Address

Owner Phone

Owner Email

Contractor / Service Provider

Contractor / Business Name Contractor Business Address

Contractor Phone

Contractor Email

License / Reg. No.

Insurance Details (policy types, limits)

Property Identification

Property Address

Parcel / APN Number

MLS / Listing Number (if any)

Legal Description

Scope of Work and Schedule

Contractor shall perform the work described below at the Property for the purpose of preparing the Property for sale and active listing. Work shall conform to all applicable building codes, ordinances and permit requirements.

Detailed Scope of Work

Commencement Date: Estimated Substantial Completion Date:

Payment Terms

Total Estimated Cost: $. Payment shall be made in accordance with the schedule below.

Deposit / Earnest Payment Payment Schedule / Milestones

Late Payment Fee (if any): . Owner is responsible for payment of agreed sums and any sums required for permits unless otherwise noted.

Permits, Inspections and Regulatory Compliance

Responsibility for obtaining permits: Contractor Owner

Contractor shall schedule and permit inspections as required by local authorities and provide copies of final permits and approvals to Owner prior to final payment.

Access, Keys and Showing During Listing

Owner grants Contractor reasonable access to the Property for performance of work. Owner acknowledges the Property may be shown to prospective buyers during the work unless otherwise restricted below.

Access and Key Instructions / Restrictions

Contractor shall lock and secure the Property after work each day and shall not leave hazardous materials accessible to the public.

Warranties, Liens and Releases

Contractor warrants that work shall be performed in a competent and workmanlike manner for a warranty period of from the date of final acceptance.

Contractor shall maintain general liability and workers' compensation insurance and shall furnish certificates of insurance upon Owner's request. Contractor shall indemnify and hold Owner harmless from claims arising from Contractor's performance, except to the extent caused by Owner's negligence.

Contractor agrees to promptly furnish conditional and final lien waivers to Owner as payments are made. Owner may withhold final payment until receipt of unconditional lien waivers for work paid in full.

Change Orders

Change Order Procedure

Disclosures

Owner discloses the following known conditions at the Property (check Yes or No for each).

Lead-Based Paint (applies to properties built before 1978) Yes No

Prior Water Damage / Mold Yes No

Known Structural Defects Yes No

Termite or Pest Damage Yes No

If YES to any disclosure above, describe known condition(s)

Default, Remedies and Termination

Material breach by either party shall constitute default. The non-breaching party shall provide written notice of default and a reasonable opportunity to cure, not to exceed 14 days unless a different cure period is set forth below:

If default is not cured within the stated period, the non-breaching party may terminate this Agreement and pursue all available legal and equitable remedies including recovery of costs, damages, and attorneys' fees where permitted by law.

Governing Law; Entire Agreement

This Agreement shall be governed by the laws of the state in which the Property is located. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations and understandings. No amendment shall be effective unless in writing and signed by both parties.

Acknowledgments

By signing below, Owner authorizes Contractor to perform the work described in this Agreement and acknowledges responsibility for payment as set forth herein. Contractor acknowledges responsibility for permits, insurance and performance standards described in this Agreement.

Owner / Seller:

By:

Date:

Contractor / Provider:

By:

Date:

What the Real Estate Work In Listing records and why it exists

A Real Estate Work In Listing is a standardized form used to document repairs, improvements, inspections, contractor work, and approvals while a property is actively listed for sale or lease. It records the scope of work, estimated and actual costs, responsible parties, completion dates, and any lien or permit information. The form creates a clear audit trail for brokers, sellers, buyers, title companies, and lenders and is commonly attached to listing files, closing packages, or maintenance logs. The document can be executed on paper or electronically where state law and parties permit.

Why a clear Work In Listing matters for transactions

Consistent, dated records reduce disputes, speed underwriting and closing, and preserve evidence of approvals and payments. A complete Work In Listing supports title searches, insurance claims, and regulatory reviews while helping teams coordinate repairs without repeated phone calls or in-person meetings.

Who typically prepares and signs a Work In Listing

Common participants include listing agents, sellers, contractors, property managers, and closing agents who need an auditable record of work and approvals.

Listing agents and brokers — Coordinate repairs, document approvals, and update MLS disclosures.
Sellers and property owners — Authorize work, confirm payment, and accept final condition.
Contractors and vendors — Provide scope, invoices, warranties, and confirmation of completed work.

Parties may sign in sequence or concurrently; the document often becomes part of the broker file and the closing package once work is accepted.

Essential sections to include in a professional Work In Listing

A complete form groups core data so reviewers can quickly verify what was done, who approved it, and when payment occurred.

Property ID

Street address, parcel or MLS number, and any unit or lot identifiers for precise recordkeeping and title searches.

Scope of Work

Concise description of tasks, materials, and quantities; reference change orders or attachments for detailed estimates.

Cost & Payment

Estimated and actual costs, payment terms, payer name, and method; note retainage or lien waiver status where applicable.

Schedule

Start and completion dates, milestones, and any dependency (inspection, permit issuance) that affects closing timing.

Approvals

Signatures and dates for owner, listing agent, contractor, and, where needed, lender or property manager approvals.

Supporting Docs

Attach invoices, permits, inspection reports, warranties, photographs, and receipts as verification for the work listed.

Stepwise process to complete the Work In Listing

Follow these steps to prepare a clear, enforceable record and minimize follow-up questions.

01

Gather documents: Collect estimates, permits, photos, and invoices before drafting.
02

Fill core fields: Complete property, scope, costs, dates, and contact information.
03

Attach evidence: Upload permits, receipts, warranties, and photos as attachments.
04

Authorize and sign: Obtain required signatures and record dates and initials.

How to configure an online Work In Listing workflow

Set up routing, authentication, and storage so the form moves reliably from request to final file.

Field	Configuration
Template Name	Use descriptive name including property and MLS number
Signer Order	Sequential or parallel routing depending on approvals needed
Authentication	Email, SMS code, or stronger KBA where required
Auto-Reminders	Set cadence and expiry to reduce stalled signings

Where the completed Work In Listing is typically sent or filed

Choose destinations that satisfy title, underwriting, broker compliance, and record retention needs.

Broker File: Primary repository for agency compliance and future audits
Title Company: Upload accepted work and invoices for closing and escrow files
Lender / Underwriter: Send proof of repairs or credits when lender approval is required
County Records: Record only when deed endorsements or releases require official filing

Digital formats and platform connections for eSubmission

Use common file formats and integrations to ensure documents are accessible to all parties and compatible with title and broker systems.

File Formats: PDF, Word DOCX accepted; prefer flattened PDF for final archive
Integrations: CRM and storage connectors like Salesforce, NetSuite, Google Workspace, Box
Authentication: Email link, SMS code, or higher-assurance methods; RON where state law permits

Common timeframes to track for listing-related work

Track completion and submission deadlines to avoid closing delays, lender exceptions, or inspection re-scheduling.

Completion Before Closing:

Finish repairs and obtain approvals prior to the scheduled closing date.

Permit Issuance:

Obtain required permits before work commences; timing varies by jurisdiction.

Final Approval Signing:

Sign final acceptance and payment documents immediately after inspection.

Notary / RON Timing:

Coordinate notarization or RON session close to the signing date when required by title.

Retention Start Date:

Retention periods begin on the effective date or document creation date.

Key milestones from request to closeout

Numbered sequence of milestones helps teams visualize progress and triggers for approvals or payments.

01

Request Submitted

Owner or agent submits scope and estimate for review prior to authorization.

02

Budget Approved

Authorized party signs budget and payment terms to release funds.

03

Work Completed

Contractor finishes tasks, schedules inspection, and provides receipts.

04

Closeout Accepted

Owner/agent signs final acceptance and attaches lien waivers or warranties.

Common mistakes that cause delays or disputes

Incomplete property identifiers or mismatched parcel numbers that impede title processing and search results.
Unsigned approvals or missing dates that create ambiguity over when work or payment obligations began.
Failure to attach permits, inspection reports, or lien waivers, resulting in closing exceptions or insurance denials.
Using informal initials or electronic stamps without documented signer identity and consent under ESIGN/UETA standards.

Short-form overview of risks from incorrect or missing information

Permit Fines: Local fines and stop-work orders

Delayed Closing: Underwriting or title holdbacks

Liability Claims: Injury or property damage exposure

Insurance Denial: Claim rejection for noncompliant work

Contract Disputes: Breach claims or unpaid invoices

Tax Reporting: Backup withholding or reporting issues

Comparison: common eSignature vendors for listing documents (signNow listed first)

Vendor pricing and core features vary; choose a provider that meets authentication, compliance, and integration requirements for listing workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about completing and signing a Work In Listing

Answers address common legal, technical, and procedural questions encountered during preparation, signing, and filing.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; confirm any narrow statutory exceptions such as wills or certain court filings.
Do I need a notary or RON for acceptance?
Notarization requirements depend on the document’s function and state law. Remote online notarization (RON) is permitted in many states with identity proofing and audio-video recording requirements; check the state notary commission rules before use.
What if the signer’s name differs from ID?
Mismatched names can cause title and escrow delays. Use the signer’s full legal name as on ID and add a known-as field for trade or business names; correct before notarization or closing.
How should attachments be formatted?
Prefer PDF/A for archival copies; include original invoices, permits, photos, and inspection reports. Flatten final PDF to prevent unintended editing while retaining an audit trail.
How long must I keep the record?
Follow federal minimums such as IRC §6501(a) for tax records (three years) and 45 CFR §164.530(j) for HIPAA (six years); retain longer if state law or lender requirements demand it.
Why did a signer not receive the email?
Check spam folders, confirm the email address, and verify domain allowlists. If using SMS or KBA authentication, ensure correct phone number or identity data; resending through the platform often resolves transient delivery issues.

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