Can this agreement be signed electronically?

Yes. Electronic signatures meet legal requirements under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and record retention are demonstrable. Exceptions apply for certain court filings and testamentary instruments.

When is notarization required?

Notarization is typically required for deeds and recorded instruments in most jurisdictions. Check county recorder and state rules for acknowledgements; some states also require witness signatures for specific instruments.

Who can sign for an entity?

Signatures must come from individuals authorized under the entity’s formation documents or operating agreement. Lenders and title companies often require a corporate or LLC certificate confirming authority.

How do I amend the agreement later?

Follow amendment provisions in the agreement: often a written amendment executed by required signatories. Record amended instruments when they change recorded facts materially.

What happens if a name is incorrect on the document?

Mismatched names can block recording, delay closings, or trigger corrective deeds. Use exact legal names and verify against formation or ID documents before signing.

Are remote notarizations permitted?

Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording; verify state notary rules and retention obligations before using RON for real property instruments.

Electronic Signature
Templates
Real estate
Realty Structure Agreement

Realty Structure Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REALTY STRUCTURE AGREEMENT

This Realty Structure Agreement ("Agreement") is made and entered into as of by and between the parties identified below. The parties agree as follows.

Parties

Owner (Party A) Owner Contact Address

Contractor / Developer (Party B) Contractor Contact Address

Property Identification

Property Address Parcel / APN Number Legal Description

Scope of Work

Contractor shall perform the work described in this Agreement and any attached specifications and drawings (collectively, "Work"). The Work includes construction, alteration, repair, and all labor, materials, equipment, permits, and inspections necessary to complete the Work in a good and workmanlike manner in accordance with industry standards.

Detailed Scope / Specifications

Payment and Financial Terms

Total Contract Price Initial Deposit / Earnest Money Payment Schedule / Milestones

Retainage (%)

Late Payment Fee

Schedule and Performance

Work shall commence on or before and shall achieve substantial completion by , subject to authorized change orders and excusable delays.

Inspection Period (days) Liquidated Damages for Delay (per day)

Permits, Approvals, and Compliance

Contractor shall obtain all required permits and approvals necessary to perform the Work and shall comply with all applicable laws, codes, ordinances and regulations. Owner shall cooperate and provide access as reasonably required for permits and inspections.

Insurance, Warranties, Indemnity

Contractor shall maintain commercial general liability insurance and workers' compensation insurance in amounts adequate for the Work. Contractor warrants workmanship to be free from defects for a period of from substantial completion. Contractor shall indemnify and hold Owner harmless from claims arising from Contractor's negligence or breach of this Agreement, except to the extent caused by Owner's gross negligence or willful misconduct.

Contractor Maintains Liability Insurance

Yes No

Change Orders

All changes to the Work shall be made only by written change order signed by both parties, which shall describe the change, price adjustment if any, and any change to the schedule. No oral directives shall constitute an authorized change.

Disclosures

The Owner discloses the known presence of the following conditions affecting the property (select applicable):

Lead-Based Paint Yes No

Asbestos Yes No

Known Mold or Water Damage Yes No

Prior Structural Damage or Repairs Yes No

Default, Remedies and Termination

In the event of a material default by either party, the non-defaulting party shall provide written notice specifying the nature of the default and an opportunity to cure within days. If the default is not cured within the cure period, the non-defaulting party may pursue all remedies available at law or in equity, including specific performance, damages, and termination of this Agreement.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below by hand, certified mail (return receipt requested), or national overnight courier and shall be effective upon receipt.

Owner Notice Address Contractor Notice Address

Governing Law; Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located. This Agreement, including any exhibits and written change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Dispute Resolution

The parties agree to attempt in good faith to resolve disputes arising under this Agreement through negotiation. If the dispute cannot be resolved by negotiation within thirty (30) days, the parties may pursue mediation or other mutually agreed alternative dispute resolution before initiating litigation. Nothing herein shall prevent a party from seeking injunctive or equitable relief to protect rights that would be irreparably harmed.

Additional Provisions

Special Conditions or Addenda

Owner (Printed Name):

By:

Date:

Contractor (Printed Name):

By:

Date:

What the Realty Structure Agreement Covers

The Realty Structure Agreement is a legally binding document that defines how real property will be owned, managed, and governed when held through an entity such as an LLC, partnership, or trust. It specifies capital contributions, ownership percentages, profit and loss allocation, voting and decision-making rules, transfer restrictions, dispute resolution, and dissolution mechanics. The agreement also addresses insurance, tax reporting responsibilities, lender covenants, and recordkeeping. Properly drafted, it aligns investor expectations, supports financing and title review, and reduces operational ambiguity across property lifecycles.

Why a Realty Structure Agreement Matters

A clear Realty Structure Agreement reduces owner disputes, clarifies economic rights, and documents governance needed by lenders and title companies. It establishes obligations, risk allocation, and procedures that protect parties and support third-party due diligence.

Who Typically Prepares and Signs This Agreement

This agreement is used by the parties responsible for property ownership, management, or financing; it is commonly prepared as part of acquisition or refinancing workflows.

Investors and members of LLCs sharing capital and profits in rental or development projects.
Property developers and sponsors who allocate responsibilities and returns among partners.
Lenders, title companies, and escrow agents reviewing covenants and transfer restrictions.

Tailor reviewers include counsel, title agents, lenders, and the entity managers who will implement the governance described.

Step-by-Step: Completing a Realty Structure Agreement

Follow these steps to complete a Realty Structure Agreement accurately and in the correct sequence to avoid delays and legal gaps.

01

Gather Parties: List all owners, managers, entity types, and contact details for each party.
02

Define Capital: Specify contributions, ownership percentages, and method for future capital calls.
03

Governance Rules: Describe voting thresholds, manager duties, and decision-making procedures.
04

Transfer & Exit: State transfer restrictions, buy-sell triggers, and dissolution steps.

Core Clauses to Include in a Professional Agreement

A complete Realty Structure Agreement includes clauses that govern money, control, transfers, dispute resolution, reporting, and post-closing administration.

Capital & Distributions

Specify initial and future capital contributions, priority distributions, allocation of profits and losses, and waterfall mechanics where applicable to ensure predictable cash flows.

Governance

Define manager versus member roles, voting thresholds for routine and extraordinary actions, quorum rules, and procedures for meetings and written consents.

Transfer Restrictions

Include rights of first refusal, buy-sell mechanisms, and approval requirements for admitting new members or transferring ownership interests.

Debt & Lender Covenants

Address borrowing authority, cross-default clauses, prepayment obligations, and consent language required by mortgage or loan documents.

Reporting & Accounting

Require periodic financial statements, tax allocations, and access for audits to meet lender and investor due diligence expectations.

Dispute Resolution

Select governing law, venue, and whether disputes go to mediation or arbitration to reduce litigation costs and provide predictable remedies.

Configuring a Digital Workflow for This Agreement

Set up fields, signer order, and authentication before sending to ensure a smooth electronic signing flow and accurate audit records.

Field	Configuration
Signatory Order	Define signing sequence: entity representative, manager, lender, then witness or notary if required.
Authentication	Use email plus SMS code or stronger methods for key signers when attaching authority to signatures.
Conditional Fields	Enable conditional fields for optional exhibits or funding contingencies to reduce signer confusion.
Template Naming	Use clear template names that include property ID and transaction type for version control.

Typical eSigning Flow for Realty Structure Agreements

A standard online signing process includes upload, field placement, signer routing, authentication, signing, and certificate delivery.

Upload Document: Upload the final agreement PDF or DOCX.
Place Fields: Add signature, initial, and date fields for each signer.
Send to Signers: Route in the defined order or generate signing links.
Complete & Archive: Capture audit trail and provide copies to all parties.

Digital Signing and Integration Considerations

Choose a platform that supports required authentication, audit trails, and document formats for real property transactions.

Supported Formats: PDF, DOCX, and PDF/A for long-term storage.
Integrations: Connectors for Microsoft 365, Google Workspace, NetSuite, Salesforce, and Box.
Authentication: Email, SMS code, KBA, or advanced signer authentication.

eSignature Pricing and Feature Comparison

Compare baseline pricing and selected features for common eSignature vendors when preparing Realty Structure Agreements; signNow appears first for direct feature comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Features to Protect the Document

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP addresses, action history

Access Controls: Role-based permissions and SSO

HIPAA BAA: Business Associate Agreement available

21 CFR Support: 21 CFR Part 11 compliance options

Certifications: SOC 2 Type II and ISO 27001

Common Legal and Financial Risks If the Agreement Is Incorrect

Tax Exposure: Incorrect allocations risk IRS adjustments

Title Problems: Defective transfer language can impair title

Loan Defaults: Breach of lender covenants may trigger default

Authority Disputes: Unauthorized signatory actions create liability

Recording Rejections: Improper acknowledgements may block recording

Enforceability: Ambiguous clauses lead to costly litigation

Mistakes to Avoid When Preparing the Agreement

Using informal or ambiguous language for capital calls, which leaves timing and obligation open to conflicting interpretation by members.
Failing to confirm signatory authority for entities, causing executed agreements to be rejected by title companies or lenders.
Omitting a clear transfer restriction or buy-sell mechanism, which can permit unintended transfers and dilute other owners.
Neglecting to align lender covenants with governance terms, risking inadvertent defaults when operational decisions are made.

Typical Timing Considerations and Deadlines

Track key dates from agreement effective date through recording, tax reporting, and recurring compliance checkpoints.

Effective Date:

The date entered on the agreement begins rights and obligations.

Recording Window:

Record deeds and easements promptly; county requirements and lender timelines vary.

Tax Reporting:

Provide schedules and allocations for annual tax filings and K-1 distributions.

Annual Reviews:

Hold required member or manager meetings and update financial statements each year.

Notice Periods:

Observe any contract notice windows for transfers, removals, or buyouts.

Real-World Examples of Use and Execution

These examples illustrate how users apply Realty Structure Agreements to close deals and standardize recurring transactions.

Tim Martin — Martin Properties

A small property group needed remote execution for out-of-state investors

The team used an online signing workflow to collect signatures quickly
The result: executed governance documents supported financing and property management without in-person meetings, while preserving audit trails for lender review and title insurance.

Brian Fitzgibbons — Optica Ventures

A venture investor group formalized ownership percentages and exit mechanics before funding

Clear capital contribution schedules prevented later disputes
The executed agreement clarified responsibilities and streamlined subsequent equity transfers during project refinancing and disposition.

Frequently Asked Questions About Realty Structure Agreements

Answers to common legal, execution, and filing questions when preparing or signing a Realty Structure Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures meet legal requirements under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and record retention are demonstrable. Exceptions apply for certain court filings and testamentary instruments.
When is notarization required?
Notarization is typically required for deeds and recorded instruments in most jurisdictions. Check county recorder and state rules for acknowledgements; some states also require witness signatures for specific instruments.
Who can sign for an entity?
Signatures must come from individuals authorized under the entity’s formation documents or operating agreement. Lenders and title companies often require a corporate or LLC certificate confirming authority.
How do I amend the agreement later?
Follow amendment provisions in the agreement: often a written amendment executed by required signatories. Record amended instruments when they change recorded facts materially.
What happens if a name is incorrect on the document?
Mismatched names can block recording, delay closings, or trigger corrective deeds. Use exact legal names and verify against formation or ID documents before signing.
Are remote notarizations permitted?
Many states permit Remote Online Notarization (RON) with identity proofing and audio-video recording; verify state notary rules and retention obligations before using RON for real property instruments.

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