Parties & Contacts
Clearly list each party’s full legal name, role, mailing and service addresses, and best contact method for notices and closing coordination.
A clear, properly completed RealtySouth Business Document reduces recording errors, speeds closings, and creates an auditable record of contractual terms and signatures. Accurate completion supports title clearance, tax reporting, and regulatory compliance across transactions.
This document is used across the transaction chain by internal teams and external partners for property deals and vendor relationships.
Multiple parties sign, so ensure roles, authority, and contact information are complete before execution.
Choose a platform that supports PDF and DOCX, audit trails, and the integrations your team relies on.
Confirm your platform provides tamper-evident signed PDFs, role-based access, and an exportable audit trail for closing and compliance.
| Field | Configuration |
|---|---|
| Authentication | Email by default; use SMS code or KBA for higher assurance |
| Notifications | Enable signer and sender notifications and reminders |
| Bulk send | Use bulk-send for mass acknowledgements or vendor forms |
| Retention | Export signed PDF and audit trail to long-term storage |
Clearly list each party’s full legal name, role, mailing and service addresses, and best contact method for notices and closing coordination.
Provide street address plus legal description or parcel ID; attach the survey or plat as an exhibit when accuracy matters for recording.
State the effective date, term, deadlines for contingencies, and any automatic renewal or termination triggers in plain language.
Specify monetary amounts, deposit instructions, payment schedule, and who bears recording or transfer costs if applicable.
Include signature blocks with printed name, title, and entity capacity; state whether a corporate resolution or power of attorney authorizes execution.
List exhibits (deed, survey, disclosures, addenda) and ensure each attachment is labeled, dated, and referenced in the body of the document.
Provide a completed W-9 upon payer request; no fixed federal submission deadline
Issue recipient and IRS copies by Jan 31 for nonemployee compensation
Deliver executed documents to title or escrow per contract, commonly within 3–7 days
Record deeds and related instruments promptly; counties vary but many require timely submission to avoid issues
Individual returns due April 15; extensions file Form 4868 by that date
Prepare form and attach exhibits before internal review.
Legal and title review to clear contingencies and exceptions.
Signatures and notarization captured in a single signing event.
File with county recorder and distribute final executed copies.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium tier) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica Ventures standardized templates across agents to reduce errors and turnaround time.
Martin Properties moved lease and assignment documents online for remote execution.