Parties
Identify full legal names and entity types for referrer and recipient, including contact information and tax ID where applicable.
A clear referral agreement reduces misunderstandings by documenting who qualifies as a referral, how fees are calculated and paid, and the term and termination process. Consistency in language protects both parties, simplifies accounting for 1099 reporting, and establishes a legal basis for enforcement if disputes arise.
Referral agreements are used by businesses and individuals who regularly exchange leads or introduce customers for a fee. They fit across small companies, sales teams, and independent referrers.
Use a template to speed onboarding of new referrers, ensure consistent tax and compliance handling, and document payment and confidentiality obligations before any leads are exchanged.
Identify full legal names and entity types for referrer and recipient, including contact information and tax ID where applicable.
Specify what counts as a qualified referral (warm lead, executed contract, signed order) and any exclusion rules for existing customers.
Detail fee structure: fixed amount, percentage of revenue, split, or milestone payments, and how gross vs net revenue is calculated.
State timing (e.g., 30 days after invoice), invoicing requirements, withholding rules, and whether expenses are reimbursed.
Define effective date, duration, renewal, grounds for termination, and survival clauses for confidentiality and payment obligations.
Include confidentiality, IP assignments if needed, representations, indemnities, and choice of law and venue provisions.
| Field | Configuration |
|---|---|
| Referrer Signature | Required; date field auto-populates |
| Recipient Signature | Required; signer authentication optional |
| Payment Terms Field | Conditional display if fee equals percentage |
| Audit Trail | Enable timestamps and IP capture |
Choose an eSignature platform that supports secure signing, audit trails, and the authentication level your workflow requires.
Platforms with API, bulk send, and secure storage can speed execution and simplify recordkeeping; verify HIPAA or industry requirements where applicable.
Specify payment within 30 days of invoice or closing
Require invoices within 90 days of referral
1099-NEC deadline to recipients and IRS: Jan 31
Keep payment records for at least three years
Claims must be raised within 60 days
Both parties sign and date the agreement.
Referrer delivers qualifying lead or introduction.
Recipient closes sale or signs contract.
Recipient issues payment per agreed terms.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica used a template to formalize referral payments and reporting
A real estate brokerage standardized referral clauses across agents
A person or representative with authority to enter into contracts on behalf of the referrer. They should be able to represent tax classification and confirm they are not subject to exclusive agreements that would impair referrals.
An officer or manager authorized to bind the recipient company to payment obligations. Signature by someone without delegated authority can render the agreement voidable or unenforceable.