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Referral Agreement Template

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REFERRAL AGREEMENT

This Referral Agreement (the "Agreement") is entered into as of Effective Date: by and between Referrer: , with principal address , and Company: , with principal address . Referrer and Company are each a "Party" and collectively the "Parties."

RECITALS

WHEREAS, Company provides products and/or services as described in Schedule A and seeks new customers and clients; and

WHEREAS, Referrer has relationships with potential customers and is willing to identify prospective clients to Company in exchange for referral fees as provided below; and

WHEREAS, the Parties desire to set forth the terms on which Referrer will refer prospective clients to Company and the compensation for such referrals.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Referral" means an introduction by Referrer of a prospective client to Company that results in a Completed Transaction as defined below.

1.2 "Completed Transaction" means the execution of a written agreement between Company and a Referred Client for which Company receives payment from the Referred Client for goods or services within days of the referral.

1.3 "Referral Fee" means the fee payable to Referrer pursuant to Section 4.

2. APPOINTMENT; SCOPE

2.1 Appointment. Company hereby engages Referrer on a non-exclusive basis to identify and introduce prospective clients to Company. The Parties may elect exclusivity for specific territories or verticals only by a written amendment signed by both Parties.

2.2 No Authority to Bind. Referrer has no authority to make any contracts on behalf of Company, to incur any obligation for Company, or to represent that Referrer has any such authority.

3. REFERRAL PROCESS

3.1 Submission. Referrer shall submit referrals by delivering to Company the prospective client's name, company, contact information, and a summary of the opportunity in writing to the Company contact identified in Section 11. Referrals are effective only when received in writing by Company.

3.2 Acceptance. Company shall have sole discretion to accept or decline any referred prospect. If Company elects to pursue a referral, Company will notify Referrer within days of receipt.

4. REFERRAL FEES

4.1 Fee Structure. Company shall pay Referrer a Referral Fee equal to % of Net Revenue received by Company from the Referred Client during the first months following the first payment, unless the Parties select a fixed fee below.

4.2 Alternative Fixed Fee. If the Parties prefer a fixed referral fee, enter amount here: . If a fixed fee is specified, the percentage in Section 4.1 shall not apply.

4.3 Net Revenue. "Net Revenue" means gross payments actually received by Company from the Referred Client, less refunds, chargebacks, taxes collected and remitted by Company, and any third-party processing fees.

5. PAYMENT TERMS

5.1 Timing. Referral Fees shall be payable within days after Company receives payment from the Referred Client and after the payment clears Company's bank.

5.2 Method. Payments shall be made by Company via the payment method designated by Referrer in writing (e.g., check or electronic transfer). Referrer shall provide necessary payment details to Company prior to the first payment.

6. TERM AND TERMINATION

6.1 Term. This Agreement shall commence on the Effective Date and continue for an initial term of months, and thereafter shall automatically renew for successive one (1) year periods unless either Party provides written notice of non-renewal at least days prior to the end of the then-current term.

6.2 Termination for Cause. Either Party may terminate this Agreement for material breach if the breaching Party fails to cure the breach within thirty (30) days after receipt of written notice describing the breach.

6.3 Effect of Termination. Termination does not relieve Company of its obligation to pay Referral Fees for Completed Transactions that result from referrals made prior to termination and that become Completed Transactions within the period specified in Section 1.2.

7. CONFIDENTIALITY

7.1 Each Party shall keep confidential and not disclose to any third party any Confidential Information of the other Party except as required by law or with the disclosing Party's prior written consent. "Confidential Information" includes non-public business, financial, technical and customer information disclosed in connection with this Agreement.

7.2 The obligations of confidentiality shall survive termination or expiration of this Agreement for a period of three (3) years.

8. REPRESENTATIONS AND WARRANTIES

8.1 Each Party represents and warrants that it has full power and authority to enter into this Agreement and to perform its obligations hereunder, and that performance will not violate any applicable law or agreement.

8.2 Referrer represents that it will not make any false or misleading statements regarding Company's services and that any referrals will be made in good faith and in compliance with applicable laws.

9. INDEMNIFICATION

9.1 Each Party shall indemnify, defend and hold harmless the other Party and its officers, directors, employees and agents from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the indemnifying Party's breach of this Agreement or its negligent or willful misconduct.

10. LIMITATION OF LIABILITY

10.1 Except for liability arising from a Party's gross negligence, willful misconduct, or indemnification obligations, in no event shall either Party be liable to the other for incidental, consequential, special or punitive damages, and each Party's aggregate liability arising out of or relating to this Agreement shall be limited to the Referral Fees paid or payable to Referrer in the twelve (12) months preceding the claim.

11. NOTICES

Referrer Notice Address

Company Notice Address

Notices shall be in writing and will be deemed given upon delivery by hand, upon confirmed delivery by courier, or three (3) days after deposit in the mail, postage prepaid, or upon confirmed electronic transmission if followed by a mailed copy.

12. GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law rules. Any dispute arising out of this Agreement shall be resolved by binding arbitration in the county specified in the Parties' notices unless the Parties agree otherwise in writing.

13. ENTIRE AGREEMENT; SEVERABILITY; AMENDMENT; WAIVER; COUNTERPARTS

13.1 Entire Agreement. This Agreement, together with any exhibits and schedules attached hereto, constitutes the entire agreement between the Parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, understandings and representations.

13.2 Severability. If any provision of this Agreement is held to be invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect.

13.3 Amendment; Waiver. No amendment, modification, or waiver of any provision of this Agreement shall be effective unless in writing and signed by both Parties. The waiver of any breach shall not constitute a waiver of any other breach.

13.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

14. MISCELLANEOUS

14.1 Taxes. Each Party shall be responsible for its own taxes arising from payments received under this Agreement. Company may withhold amounts as required by applicable law.

14.2 Relationship of Parties. The Parties are independent contractors, and nothing in this Agreement creates a partnership, joint venture, employment, or agency relationship except as otherwise specified in writing.

14.3 Additional Terms. Any additional terms or modifications agreed by the Parties shall be set forth in writing in the space below.

Referrer:

By:

Date:

Company:

By:

Date:

Enter text✕

What a Referral Agreement Template Does and When to Use It

A Referral Agreement Template is a written contract that records the terms under which one party (the referrer) will introduce potential clients, customers, or leads to another party (the recipient). It defines scope of referrals, compensation (fee, percentage, or flat rate), payment timing, confidentiality, duration, termination, and dispute resolution. Templates standardize expectations, reduce negotiation time, and create an auditable record of obligations that can later support tax reporting or enforcement. Use a formal referral agreement whenever compensation is tied to introductions, lead delivery, or business development outcomes.

Why a Standardized Template Matters for Referrals

A clear referral agreement reduces misunderstandings by documenting who qualifies as a referral, how fees are calculated and paid, and the term and termination process. Consistency in language protects both parties, simplifies accounting for 1099 reporting, and establishes a legal basis for enforcement if disputes arise.

Why a Standardized Template Matters for Referrals

Who Commonly Uses a Referral Agreement Template

Referral agreements are used by businesses and individuals who regularly exchange leads or introduce customers for a fee. They fit across small companies, sales teams, and independent referrers.

  • Independent sales agents and freelance referrers who receive commissions for closed deals or qualified introductions.
  • SaaS, software, and professional services firms that run partner or affiliate referral programs.
  • Real estate brokers, mortgage brokers, and other licensed professionals coordinating buyer or tenant referrals.

Use a template to speed onboarding of new referrers, ensure consistent tax and compliance handling, and document payment and confidentiality obligations before any leads are exchanged.

Essential Clauses to Include in a Professional Referral Agreement Template

A complete referral agreement should address the parties, referral definition, compensation mechanics, payment schedule, confidentiality, term and termination, representations and warranties, and dispute resolution to provide clear enforceability and accounting alignment.

Parties

Identify full legal names and entity types for referrer and recipient, including contact information and tax ID where applicable.

Referral Definition

Specify what counts as a qualified referral (warm lead, executed contract, signed order) and any exclusion rules for existing customers.

Compensation

Detail fee structure: fixed amount, percentage of revenue, split, or milestone payments, and how gross vs net revenue is calculated.

Payment Terms

State timing (e.g., 30 days after invoice), invoicing requirements, withholding rules, and whether expenses are reimbursed.

Term & Termination

Define effective date, duration, renewal, grounds for termination, and survival clauses for confidentiality and payment obligations.

Legal Protections

Include confidentiality, IP assignments if needed, representations, indemnities, and choice of law and venue provisions.

Core Fields Required in the Referral Agreement Template

Referrer Name: Full legal name
Recipient Name: Full legal name
Referral Fee: Amount or percentage
Effective Date: MM/DD/YYYY
Payment Terms: Net days and invoice rules
Contact Information: Address, email, phone

Step-by-Step: Filling Out and Finalizing a Referral Agreement

Follow these steps to complete, review, and execute the template so both parties have a clear and enforceable record.

  • 01
    Prepare Parties: Enter legal names and tax IDs.
  • 02
    Define Referrals: Describe qualification and exclusions.
  • 03
    Set Compensation: Choose fee, calculation, and timing.
  • 04
    Sign and Archive: Execute with signatures and store copies securely.

Configuring an Online Workflow for the Referral Agreement

When digitizing the template, configure fields, routing, and authentication to match your operational and compliance needs.

Field Configuration
Referrer Signature Required; date field auto-populates
Recipient Signature Required; signer authentication optional
Payment Terms Field Conditional display if fee equals percentage
Audit Trail Enable timestamps and IP capture

Where to Send and How Execution Typically Works

A standard execution flow ensures responsible routing, signer verification, and delivery of signed copies to both parties.

  • Upload Document: Host the final template on your document management system.
  • Place Fields: Insert signature, date, and required data fields.
  • Assign Signers: Add emails and signer order if sequential routing is needed.
  • Send for Signature: Deliver via secure link or email invitation.

Digital Signing and Technical Distribution Options

Choose an eSignature platform that supports secure signing, audit trails, and the authentication level your workflow requires.

  • File Formats: PDF and DOCX supported
  • Integrations: CRM and cloud storage connectors
  • Authentication: Email, SMS code, or stronger

Platforms with API, bulk send, and secure storage can speed execution and simplify recordkeeping; verify HIPAA or industry requirements where applicable.

Timing Considerations, Reporting, and Payment Deadlines

Referral agreements should document payment timing, invoicing windows, and relevant tax-reporting dates to avoid surprises and penalties.

Payment Schedule:

Specify payment within 30 days of invoice or closing

Invoicing Window:

Require invoices within 90 days of referral

1099 Reporting:

1099-NEC deadline to recipients and IRS: Jan 31

Record Retention:

Keep payment records for at least three years

Dispute Notice:

Claims must be raised within 60 days

Key Milestones in the Referral Agreement Lifecycle

Track these stages from execution to final accounting to ensure payments, reporting, and renewals occur on schedule.

01

Execution

Both parties sign and date the agreement.

02

Referral Delivery

Referrer delivers qualifying lead or introduction.

03

Conversion

Recipient closes sale or signs contract.

04

Payment Settlement

Recipient issues payment per agreed terms.

Common Mistakes to Avoid When Preparing a Referral Agreement

  • Failing to define a qualifying referral, which creates disagreement on fee entitlement and timing.
  • Using vague payment language such as 'reasonable compensation' that leads to disputes and accounting ambiguity.
  • Omitting tax or reporting instructions, resulting in delayed 1099 issuance and potential IRS penalties.
  • Skipping authority verification so unauthorized personnel sign agreements they cannot bind the company to.

Key Risks and Legal Consequences to Watch For

Tax Reporting: 1099 penalties (IRC §6721)
Backup Withholding: 24% rate if TIN missing
Contract Breach: Damages and legal costs
Unauthorized Signing: Agreement unenforceable
Privacy Violations: HIPAA exposure risk
Misclassification: Employment law scrutiny

eSignature Pricing and Feature Snapshot for Executing Referral Agreements

Compare starting prices and key capabilities relevant to signing and managing referral agreements; signNow appears first for platform comparison consistency.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Referral Agreements in Use

Two brief examples show how organizations use referral agreements to standardize partner payments and speed onboarding.

Optica Ventures

Optica used a template to formalize referral payments and reporting

  • The agreement defined qualified referrals and a 10% fee
  • As a result, Optica reduced disputes and streamlined 1099 preparation by centralizing invoices and payment schedules.

Martin Properties

A real estate brokerage standardized referral clauses across agents

  • The template required written lead acceptance and escrow triggers
  • Standardization improved commission timing and ensured consistent disclosure to clients under state rules.

Who Should Sign and What Authority They Need

Authorized Referrer

A person or representative with authority to enter into contracts on behalf of the referrer. They should be able to represent tax classification and confirm they are not subject to exclusive agreements that would impair referrals.

Recipient Representative

An officer or manager authorized to bind the recipient company to payment obligations. Signature by someone without delegated authority can render the agreement voidable or unenforceable.

Frequently Asked Questions About the Referral Agreement Template

Answers address common execution, tax, and enforcement questions to help you avoid pitfalls when using a referral agreement.


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