Renewal Log Template

RENEWAL LOG TEMPLATE AND RENEWAL MANAGEMENT AGREEMENT

Effective Date:

Client Name:    Service Provider Name:

RECITALS

WHEREAS, Client is the owner or authorized manager of various agreements, subscriptions, leases, and services that require monitoring of renewal dates and notice requirements; and

WHEREAS, Service Provider has experience and systems for tracking renewal events and maintaining a renewal log to reduce lapse, inadvertent renewals, or missed termination deadlines; and

WHEREAS, the parties wish to set forth the terms under which Service Provider will maintain and manage the Renewal Log described below.

SCOPE OF WORK

Service Provider will create and maintain a Renewal Log recording material terms of each agreement, alert windows for notice or non-renewal, responsible Client contacts, and any actions taken to renew, terminate, or modify an agreement. The Renewal Log entries will be updated promptly upon receipt of new information or after actions taken by either party.

RENEWAL LOG

The table below is a template for entries to be maintained in the Renewal Log. Each row documents a discrete agreement or subscription subject to renewal monitoring. Fields marked required must be completed for each entry.

PAYMENT TERMS

Compensation for maintenance of the Renewal Log shall be as follows:

All fees are exclusive of taxes. Payment shall be due pursuant to the schedule above. Late payments shall accrue the late fee indicated and Service Provider may suspend access to the Renewal Log until payment is made in full.

TERM AND TERMINATION

This Agreement commences on the Effective Date and continues until terminated as provided below.

Start Date:    End Date:

Either party may terminate this Agreement for convenience upon written notice delivered at least the number of days specified above. Termination for cause may occur immediately upon material breach that remains uncured for thirty (30) days after written notice of breach.

CONFIDENTIALITY

Each party acknowledges that Renewal Log entries may contain Confidential Information. "Confidential Information" means non-public business, commercial or technical information disclosed by a party in connection with this Agreement. Recipient shall (a) hold Confidential Information in strict confidence, (b) not disclose it to third parties except to those employees, contractors or advisors who require access for performance under this Agreement and who are bound by confidentiality obligations, and (c) use Confidential Information solely to perform obligations under this Agreement. Confidentiality obligations survive termination for a period of three (3) years.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state selected by the parties. The parties consent to the exclusive jurisdiction of the courts located in the chosen state for any disputes arising out of or relating to this Agreement.

ENTIRE AGREEMENT

This Agreement, together with any attached schedules or appendices (including the Renewal Log), constitutes the entire agreement between the parties regarding its subject matter and supersedes all prior and contemporaneous understandings, agreements, negotiations and discussions, whether oral or written. Any amendments must be in writing and signed by authorized representatives of both parties.

Execution of this Agreement by the parties below constitutes acknowledgment and acceptance of the terms set forth herein, and authorization for the Service Provider to maintain the Renewal Log on behalf of the Client.

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