Can a Rent Review Agreement be signed electronically?

Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are met; ensure any consumer-facing disclosures required by ESIGN are provided.

Do I need a notary or witnesses?

Not usually for standard rent review amendments; requirements vary by state and document type. Some jurisdictions or specific recording situations may require notarization or witnesses, so verify local rules before execution.

What happens if parties disagree on the new rent?

Follow the agreement's dispute resolution clause—typically negotiation, mediation, appraisal, or arbitration. If the clause is silent, state contract law and lease terms govern remedies and timelines.

Who must sign the Rent Review Agreement?

All parties with contractual authority should sign: the tenant, landlord, or authorized agents. For corporate parties, include the signer's printed name and title to demonstrate authority and avoid later challenges.

How do I correct an executed agreement with errors?

Prepare a mutually signed amendment or corrective agreement that identifies the error and the agreed correction; in some cases a signed erratum or re-execution of the corrected document is required.

Are remotely notarized signatures acceptable?

Remote Online Notarization (RON) is permitted in many states with specific identity-proofing and recording requirements; check state notary statutes and retain required audio/video records as specified by the state notary commission.

Electronic Signature
Templates
Legal
Rent Review Agreement

Rent Review Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

RENT REVIEW AGREEMENT

This Rent Review Agreement (the "Agreement") is made this day of , by and between Landlord Name: (the "Landlord") and Tenant Name: (the "Tenant").

RECITALS

WHEREAS, the Landlord and Tenant are parties to a lease dated day of , (the "Lease"), covering the premises more particularly described in the Lease.

WHEREAS, the Lease provides for periodic review of rent and the parties desire to set out the procedure for the upcoming rent review and any resulting adjustment.

WHEREAS, the parties wish to avoid dispute and agree the terms and process set forth herein shall govern the review and adjustment of rent.

NOW THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms have the following meanings:

Current Rent: the rent payable immediately prior to the Review Date, being per .

Review Date: the date on which the rent review is to be carried out as set out in Section 2 below.

2. REVIEW DATE AND FREQUENCY

The initial rent review shall occur on the day of , (the "Review Date"). Subsequent reviews (if any) shall occur at intervals of unless otherwise agreed in writing.

3. REVIEW MECHANISM

The rent review shall be conducted by the following mechanism(s) selected by the parties (check applicable box(es) and complete the related fields):

Market rent review (rent to be adjusted to the market rent for comparable premises as at the Review Date).

CPI-based adjustment (adjustment measured by change in consumer price index). CPI base index:

Fixed percentage increase (enter cap or percentage):

If more than one method is selected, the order of priority shall be: Market rent, CPI, Fixed percentage, unless the parties have otherwise agreed in writing.

4. APPOINTMENT OF VALUER

If the parties cannot agree the revised rent within 30 days after the Review Date, either party may refer the matter to an independent valuer. The parties agree to use the valuer nominated by mutual agreement or, failing agreement within 10 business days, a valuer appointed by a recognised professional body acceptable to both parties.

Proposed valuer name (if pre-agreed):

The valuer's determination shall be final and binding on the parties except in the case of manifest error, fraud or bad faith. The valuer shall determine the revised rent having regard to market evidence, the terms of the Lease and comparable premises.

5. EFFECTIVE DATE OF ADJUSTMENT

Any revised rent agreed or determined under this Agreement shall take effect on the earlier of: (a) the first day of the next payment period following agreement or determination; or (b) a specific effective date agreed in writing by the parties:

6. INSPECTION, ACCESS AND INFORMATION

The Tenant shall permit the Landlord and any valuer appointed pursuant to this Agreement reasonable access to the premises for inspection during normal business hours upon reasonable notice. The Tenant shall provide such information as reasonably requested by the Landlord or valuer to enable an informed assessment of market rent, including copies of comparable lease terms where available.

7. COSTS

The parties shall bear their own costs in respect of the review process. If a valuer is appointed, the valuer shall allocate the cost of the valuation between the parties as the valuer deems appropriate, having regard to the outcome of the determination and any manifestly unreasonable conduct by either party.

8. DISPUTE RESOLUTION

Except where a valuer's determination is binding under Section 4, any dispute arising under this Agreement shall be referred first to senior representatives of the parties for negotiation in good faith for a period of 20 business days. If unresolved, the dispute shall be referred to mediation followed, if necessary, by binding arbitration before a single arbitrator under the rules agreed by the parties or, failing agreement, under the rules of a recognised arbitral institution. The place of arbitration shall be the jurisdiction specified in the Governing Law clause.

9. NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand, certified mail, or nationally recognised courier service, or sent by email where an address for email notice has been provided and acknowledged.

Landlord Notice Address Tenant Notice Address

10. AMENDMENTS AND WAIVER

No amendment to this Agreement shall be effective unless in writing and signed by both parties. No failure or delay by a party in exercising any right shall operate as a waiver of that right, nor shall any single or partial exercise of any right preclude any other or further exercise of that right.

11. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the premises are located. The parties submit to the exclusive jurisdiction of the courts of that jurisdiction for purposes of enforcement.

12. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior negotiations, understandings and agreements between the parties relating to the rent review.

13. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remainder of this Agreement shall remain operative and in full force and effect to the extent permitted by law.

14. COUNTERPARTS

This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall constitute an original and all of which together shall constitute one instrument.

EXECUTION

The parties have executed this Agreement as of the date first written above.

Landlord - Printed Name:

By:

Date:

Tenant - Printed Name:

By:

Date:

What a Rent Review Agreement Is and When It Applies

A Rent Review Agreement is a written amendment or schedule that sets out a defined process for adjusting rent during the term of a lease. It documents triggers for review (for example, anniversary dates, index changes, or landlord/tenant initiation), the valuation or calculation method to be used, required notice periods, and how disputes will be resolved. The agreement identifies who may propose adjustments, any caps or floors on increases, and the effective date of adjusted payments, creating a clear record for enforcement and future reference.

Why a Clear Rent Review Agreement Matters

Rent Review Agreements reduce uncertainty by defining a repeatable method for rent adjustments, lowering litigation risk and administrative friction. They protect landlord income streams and tenant budgeting expectations by spelling out calculation methods, notice windows, and dispute procedures in legally enforceable terms.

Who Typically Prepares and Signs These Agreements

Landlords, tenants, property managers, and legal counsel commonly prepare Rent Review Agreements to set predictable rent adjustment processes and preserve contractual rights.

Commercial landlords and property managers who administer periodic rent adjustments and lease amendments.
Tenants negotiating predictable increases, caps, or index-based adjustments in long-term leases.
Attorneys and lease administrators who draft calculation clauses, notice language, and dispute resolution provisions.

Assigning clear roles and timelines during drafting improves enforceability and reduces later disputes over calculation methods or notice compliance.

Core Elements to Include in a Professional Rent Review Agreement

A complete Rent Review Agreement balances clarity with operational detail so each review cycle runs smoothly and remains enforceable across jurisdictions.

Parties

Identify the landlord and tenant with full legal names, addresses, contact details, and the authority of any signing representative, including corporate officer or property manager credentials and delegation rules.

Review Trigger

Specify the exact trigger(s): fixed anniversary dates, CPI or other index thresholds, lease milestones, or written initiation by a party, and describe how notice must be served.

Valuation Method

Set out the calculation method—market comparables, CPI formula, fixed percentage, or appraisal—reference data sources, and include an example calculation to remove ambiguity.

Caps & Floors

State maximum increases, minimum adjustments, annual or cumulative caps, and any step changes, including whether any temporary freezes or relief apply under defined conditions.

Notice Terms

Define required written notice periods, acceptable delivery methods (mail, email, courier), proof of delivery rules, and cure or grace periods before enforcement.

Dispute Resolution

Include negotiation timelines, mediation or arbitration procedures, jurisdiction for litigation if permitted, and how appraisal or arbitrator costs will be allocated.

Step-by-Step: How to Prepare and Execute a Rent Review Agreement

Follow this checklist to draft, circulate, sign, and store the rent review amendment correctly and consistently.

01

Prepare Draft: Gather the existing lease, prior reviews, comps, and proposed formula.
02

Add Fields: Insert effective date, calculation, notice, and signature fields where appropriate.
03

Send to Signers: Deliver via secure email link or eSignature platform with signer instructions and authentication.
04

Archive Signed: Save the executed PDF and audit trail in a secure records system.

Digital Workflow Settings for eSigning Rent Review Agreements

Configure these workflow settings to preserve auditability and meet common legal requirements when completing agreements online.

Field	Configuration
Authentication Method	Email link, optional SMS OTP, or ID verification
Signing Order	Sequential or parallel routing per lease clause
Document Versioning	Enable version control and lock prior drafts
Retention Location	Secure cloud storage with audit log

Typical Online Execution Flow

A standard online signing process moves from upload to field placement, signer authentication, signature capture, and final distribution with an audit trail.

Upload Document: Upload the rent review amendment or lease addendum file to the eSignature platform.
Place Fields: Add signature, initial, date, and calculation fields where parties must enter information.
Authenticate Signers: Choose email link, SMS code, or stronger ID verification to confirm signer identity.
Deliver Copies: Send the signed PDF and completion certificate to all parties and internal records.

Platform Capabilities to Check Before eSigning

Verify the eSignature platform supports required authentication, audit trails, and export formats for legal and accounting workflows.

File Formats: PDF and DOCX support
Integrations: Connectors for NetSuite, Salesforce, and Google Workspace
Authentication Options: Email, SMS, KBA, and ID verification

Ensure the platform can export signed PDFs with an embedded audit trail and integrates with your property management or document retention system.

Common Notice Periods and Deadlines to Include

Specify all timing requirements clearly: when notice must be given, how long the recipient has to respond, and when any adjusted rent becomes effective.

Notice to Initiate Review:

Typically 30–90 days before the proposed effective date.

Response Period:

Counterparty generally has 14–30 days to accept or negotiate.

Appraisal Submission:

Provide appraisal or supporting data within 30 days of notice if required.

Dispute Resolution Window:

Begin mediation or arbitration within 60–120 days per agreement terms.

Effective Date of Adjustment:

Usually the next rent cycle or a specified MM/DD/YYYY date.

Milestone Timeline from Proposal to Implementation

Use a milestone checklist to track critical stages from proposal issuance through implementation or dispute resolution.

01

Proposal Issued

Serve the written proposal in the manner required by the agreement.

02

Review Period

Exchange supporting data, comparable rents, or index values as required.

03

Negotiation or Appraisal

If parties disagree, appoint appraiser or commence mediation per clause.

04

Implementation or Dispute

Apply the agreed rent or proceed to arbitration if unresolved.

Potential Consequences of a Faulty or Missing Rent Review Agreement

Invalid Amendment: May be unenforceable

Overpayment Risk: Tenant may pay incorrect amounts

Lost Remedies: Rights or claims might be forfeited

Legal Fees: Litigation or arbitration costs

Recording Issues: Local filing errors can void notice

Accounting Errors: Tax reporting complications

Common Preparation Mistakes to Avoid

Using vague formulas such as 'market rate' without defining comparables or methodology leads to disputes and inconsistent outcomes.
Failing to include exact notice methods and delivery proofs causes disagreement about when response windows begin or expire.
Omitting authorized signer names or corporate authority for signatories can require corrective affidavits or re-execution.
Neglecting to attach sample calculations or data sources leaves parties uncertain and increases the likelihood of appraisal disputes.

Real-World Examples of Online Rent Review Execution

These brief examples show how parties have used online workflows and clear clauses to manage rent adjustments and record execution efficiently.

Martin Properties

A regional property manager automated lease amendments to streamline rent reviews and keep records consistent.

Used secure eSignature and standardized templates to cut review time.
The result was fewer disputes, a consistent audit trail for each adjustment, and the ability to produce executed amendments quickly for accounting and tenant inquiries.

Xerox

A large organization centralized lease reviews within its operations team to ensure consistent calculation methods across portfolios.

Integrated eSignature with NetSuite for recordkeeping.
Centralized workflows reduced manual errors, improved visibility for finance teams, and ensured legally binding execution with preserved audit trails.

eSignature Vendor Comparison for Executing Rent Review Agreements

Compare common vendor features and starting prices to evaluate options for executing rent review amendments electronically; signNow is listed first per platform comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Rent Review Agreements

Answers to common questions about execution, eSigning, notarization, and dispute handling for Rent Review Agreements.

Need help? Contact support

Can a Rent Review Agreement be signed electronically?
Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are met; ensure any consumer-facing disclosures required by ESIGN are provided.
Do I need a notary or witnesses?
Not usually for standard rent review amendments; requirements vary by state and document type. Some jurisdictions or specific recording situations may require notarization or witnesses, so verify local rules before execution.
What happens if parties disagree on the new rent?
Follow the agreement's dispute resolution clause—typically negotiation, mediation, appraisal, or arbitration. If the clause is silent, state contract law and lease terms govern remedies and timelines.
Who must sign the Rent Review Agreement?
All parties with contractual authority should sign: the tenant, landlord, or authorized agents. For corporate parties, include the signer's printed name and title to demonstrate authority and avoid later challenges.
How do I correct an executed agreement with errors?
Prepare a mutually signed amendment or corrective agreement that identifies the error and the agreed correction; in some cases a signed erratum or re-execution of the corrected document is required.
Are remotely notarized signatures acceptable?
Remote Online Notarization (RON) is permitted in many states with specific identity-proofing and recording requirements; check state notary statutes and retain required audio/video records as specified by the state notary commission.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now