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Rental Agreement

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Lease of Equipment with Option to Purchase

Agreement made on the (date), between

of , referred to herein as Lessee, and , of , referred to herein as Lessor.

For and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

Whereas, Lessor desires to lease to Lessee, and Lessee desires to lease from Lessor, certain tangible personal property.

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Lease. Lessor hereby leases to Lessee, and Lessee hereby leases from Lessor, the equipment (hereinafter called Equipment) described in attached hereto and made a part hereof and initialed by both parties.

2. Term of Agreement

The period of this Lease is months beginning on (date) and ending on (date).

3. Rental

Lessee agrees to pay as rental for the use of the Equipment the sum of $ (Dollars) per month, the first payment to made on (date), and each subsequent payment to be made in advance on (date). A late fee of $10.00 per days shall be charged and paid for any rental payment more than 14 days past due.

4. Use of Equipment

Lessee will not use the Equipment in any manner which may vitiate the insurance or increase the rate of insurance on the Equipment.

5. Assignment and Subletting

Lessee shall not sublet the Equipment, or any part thereof, or assign this lease agreement without Lessor’s prior written consent.

6. Deposit

Lessee agrees to deposit the sum of $ (Dollars) with Lessor, the receipt of which is hereby acknowledged, as assurance that the Equipment will be returned in the same condition as it is delivered to Lessee, the deposit to be refunded if the condition of the Equipment upon its return, is acceptable to Lessor. Reasonable wear and tear on the Equipment due to normal use is acceptable.

7. Indemnification

Lessee agrees to indemnify Lessor for any and all claims resulting from, or incidental to, the operation of the Equipment during the term of this Lease. Lessee assumes all risks and liabilities from the use and operation of the Equipment.

8. Warranties

Lessor is not the manufacturer of the Equipment and makes no warranty against patent or latent defects in material or workmanship of the Equipment.

9. Reports

Lessee shall furnish Lessor, within (number) hours after its occurrence, a complete report concerning any accident, collision, and/or damages to or involved with the Equipment.

10. Repairs

Lessee shall be solely responsible for all repairs and replacements necessary or desirable.

11. Insurance and Indemnification

A. Lessee will acquire, pay for, and maintain insurance for the Equipment, including property damage insurance, issued by a responsible company or companies, protecting the interests of both Lessee and Lessor against liability for damage, to the extent of not less than $ (Dollars). Lessee agrees that the policy will include Lessor as a "named insured" and shall not be cancelled until after (number) days notice to Lessor of Lessee’s intention to cancel.

B. Should any claim be made or any action be commenced against Lessor arising from any of the causes covered by the insurance referred to in Sub-Paragraph A above, Lessor will promptly notify Lessee and Lessee will conduct the defense of any such claim or action at Lessee's expense, including all costs and attorneys' fees.

12. Return of Equipment

Lessee agrees to return the Equipment to Lessor at on or before (time), on the final date of this Lease.

13. Area of Use

Lessee agrees not to remove the Equipment from the continental United States or the State of .

14. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

15. Default and Remedies

A. If any default shall be made by Lessee in the payment when due, of any rent or other sum due under this Agreement, or in the performance of any other provision of this Agreement, or if the Lessee shall otherwise, in any manner whatever, become unable to pay the rent specified here or to perform any of the provisions to be kept or performed by Lessee, then Lessor shall have the option, without notice to Lessee or demand for performance, to require Lessee to redeliver the Equipment to Lessor at a location designated by Lessor at Lessee's expense.

B. Upon any such default, and with or without terminating or forfeiting this Lease Agreement and without in any way affecting any other right or remedy of Lessor or any duties or obligations of Lessee under this Agreement, Lessor may lease the Equipment as the agent and for the account of Lessee upon such terms and conditions as Lessor may deem advisable, in which event the rents received on any such Lease shall be applied first to the expenses of leasing and collecting, including any necessary renovation or repairs, then toward payment of all sums due or to become due to Lessor under this Agreement, and if a sufficient sum shall not thus be realized to pay such rent and other charges, Lessee shall pay to Lessor monthly any deficiency.

C. Upon any such default, Lessor may terminate this Lease Agreement, in which event Lessee shall pay to Lessor the amount of rent that would have been paid to Lessor had there been no such default.

D. The foregoing remedies for default shall not be exclusive but shall be cumulative and in addition to all other remedies.

16. Other than the Option to Purchase set forth in Paragraph 18 below, this is a Lease only, and the Lessee has acquired no right, title or interest in the Equipment, except the right to use the same pursuant to the provisions of this Lease Agreement.

17. The term of this Lease Agreement shall be extended for an additional term of (number) months pursuant to the terms of this Lease Agreement, including this paragraph for renewal, unless either Lessor or Lessee, at least (number) days before the end of the term of this Lease Agreement, gives written notice to the other of intention to terminate this Lease Agreement on expiration of the term provided for in this Agreement.

18. Option to Purchase

Lessor hereby grants to Lessee the option to purchase the Equipment in its then-current condition at any time during this Agreement for the sum of $ (Dollars) less (number)% of rent that has been paid pursuant to this Lease Agreement or any renewal thereof. If Lessee desires to exercise the option to purchase, Lessee shall do so by giving Lessor written notice of that intent no less than (number) days prior to the date for the next scheduled lease payment under this Agreement. Lessor and Lessee agree that Lessor will be selling Equipment in its “as is” condition on the date of any such sale and makes no warranty as to the condition of the Equipment and waives any implied warranty of fitness for a particular purpose or merchantability.

19. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

20. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

21. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

22. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

Enter text✕

What a Rental Agreement Covers

A Rental Agreement is a legally binding contract between a property owner (landlord) and a renter (tenant) that sets the terms for occupancy of residential or commercial property. It establishes parties, property description, lease term, rent amount and schedule, security deposit, maintenance responsibilities, permitted uses and restrictions, and default remedies. Rental Agreements may be fixed-term or month-to-month and can include addenda for pets, utilities, parking, or lead paint disclosures. Properly executed agreements help reduce disputes and document financial and possession rights for both parties.

Why a Clear Rental Agreement Matters

A clear Rental Agreement reduces ambiguity about rent, responsibilities, and dispute resolution, protecting both landlord and tenant while establishing predictable expectations and enforcement options under state law.

Why a Clear Rental Agreement Matters

Who Typically Prepares and Signs Rental Agreements

Common users include property managers, landlords, tenants, and leasing agents who need documented terms and signatures.

  • Independent landlords managing single-family homes or small multiunits.
  • Property managers and leasing teams for apartment buildings and complexes.
  • Commercial landlords and business tenants for office or retail space.

Each role requires different clauses and supporting documents, so tailor the Rental Agreement to the property type and local law.

Essential Sections to Include in a Professional Rental Agreement

A complete Rental Agreement organizes obligations, timelines, financial terms, permitted uses, and dispute procedures so courts and parties can enforce expectations.

Parties

Full legal names and contact information for landlord and tenant, including any managing agent or guarantor details for enforcement and service.

Property Description

Street address, unit number, and included spaces or amenities; clarify parking, storage, and access rights to avoid later disputes.

Term & Rent

Start/end dates or month-to-month terms, rent amount, due date, acceptable payment methods, late fees, and returned-check handling.

Deposits & Fees

Security deposit amount, permissible uses, escrow or interest rules (if state law requires), and timelines for return after tenancy ends.

Maintenance

Who handles repairs, routine maintenance, emergency obligations, and tenant responsibilities for cleanliness and damage.

Legal Provisions

Default remedies, notice requirements, governing law, subletting rules, entry rights, and dispute resolution clauses such as mediation or court venue.

Step-by-Step: How to Complete a Rental Agreement

Follow these steps in order to create a legally enforceable and clear Rental Agreement.

  • 01
    Prepare: Collect IDs, utility info, prior landlord contacts.
  • 02
    Fill Core Fields: Enter names, address, rent, term, deposit.
  • 03
    Add Clauses: Include pet, maintenance, and entry provisions.
  • 04
    Sign and Distribute: Have all parties sign and keep copies.

How to Configure an Online Rental Agreement Workflow

Set up fields, signer order, and authentication to match your process before sending the agreement for signature.

Field Configuration
Recipient Order One or sequential routing
Authentication Email link, SMS code, or KBA
Conditional Fields Show pet addendum when 'Pet' checked
Audit Trail Enable detailed timestamps and IP logging

Where to Send or File the Completed Rental Agreement

Decide delivery and filing destinations based on recordkeeping, tenant convenience, and legal notice requirements.

  • Tenant Copy: Provide a signed copy to tenant for their records and proof of terms.
  • Landlord File: Store the fully signed agreement in the landlord's secure document system.
  • Property Manager: Send to the managing agent with instructions for move-in coordination.
  • Third-Party Services: Share with background screening or payment platforms only with consent.

Digital Signing and Format Requirements

Use a platform that supports PDF and DOCX, preserves audit trails, and offers appropriate signer authentication for the transaction.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, Google Workspace
  • Authentication: Email, SMS, KBA options

Key Dates and Deadlines to Track in a Rental Agreement

Track contractual and statutory dates to avoid missed notices or penalties.

Lease Start Date:

Date tenant gains possession and rent obligations begin.

Rent Due Date:

Monthly payment due date and any grace period defined.

Security Deposit Return:

State-specific deadline for returning deposit after tenancy ends.

Notice to Vacate:

Required notice period for termination or nonrenewal.

Renewal Deadline:

Date by which parties must notify intent to renew or vacate.

Typical Processing Milestones for Executing a Rental Agreement

A clear milestone plan helps all parties know when payments, keys, and responsibilities transfer.

01

Application Approved

Background and screening completed; landlord approves applicant.

02

Deposit Paid

Security deposit and first month's rent collected and receipted.

03

Agreement Signed

All parties sign and dates are recorded with copies distributed.

04

Move-In

Keys exchanged and condition report completed at handover.

Common Mistakes to Avoid When Preparing a Rental Agreement

  • Using informal names instead of full legal names creates enforcement and identity problems later.
  • Omitting precise payment methods or due dates leads to disputes about late fees and acceptance.
  • Failing to follow state security deposit rules can result in statutory penalties and required refunds.
  • Not documenting move-in condition and agreed repairs increases the risk of deposit disputes.

Penalties and Legal Risks from an Incorrect Rental Agreement

Deposit Penalties: Statutory damages for mishandling deposits
Eviction Defenses: Improper notices can invalidate eviction
Unenforceable Clause: Illegal provisions may be severed
Retention Failures: Missing records hinder legal defense
Privacy Violations: Improper handling of tenant data risks fines
Tax Consequences: Misreported rental income may trigger penalties

Required Information to Include in Every Rental Agreement

Names: Landlord and tenant full names
Address: Complete property street address
Term: Start and end dates or month-to-month
Rent: Amount and due date
Deposit: Security deposit amount
Signature: Signed and dated by all parties

Typical eSignature Pricing and Feature Snapshot

Compare starting prices and common enterprise features across major eSignature vendors; signNow appears first in the column list by design.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes (trial) Yes (trial) Yes (trial) Yes (trial)
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Rental Agreements and eSigning

Answers to common questions about enforceability, notarization, updating agreements, and electronic signing of Rental Agreements.


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