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Repair and Remodel Agreement

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Repair and Remodel Agreement

Parties and Contact Information

This Repair and Remodel Agreement ("Agreement") is entered into between Owner and Contractor on the Effective Date stated below. The parties agree to the terms and conditions set forth herein for the repair and remodeling work described in this Agreement.

Property Identification

Scope of Work

Contractor shall furnish all labor, materials, equipment, tools and services necessary to complete the Work described below in a professional, workmanlike manner in accordance with industry standards and applicable building codes.

Schedule and Access

Work is to commence no later than and Contractor shall diligently pursue completion by . Time is of the essence for completion except as provided in this Agreement.

Yes No

Price, Payment, and Retainage

The total contract price for the Work shall be $ (Contract Price). Payments shall be made in accordance with the Payment Schedule below.

Late payments shall accrue interest at or the maximum allowed by law. Contractor may suspend work for failure to pay when due after providing seven (7) days written notice.

Permits, Inspections, and Codes

Contractor shall obtain and pay for all permits and arrange for required inspections unless otherwise stated. All work shall comply with applicable building codes, ordinances and permit conditions. Proof of permit issuance and final inspection shall be provided to Owner prior to final payment.

Change Orders

Any changes to the Scope of Work, price, or schedule must be documented in a written Change Order signed by Owner and Contractor. Change Orders shall specify changes in work, price adjustments, and any change in completion date.

Warranties and Acceptance

Contractor warrants that the Work will be free from defects in workmanship and materials for a period of from the date of final completion. This warranty is limited to repair or replacement of defective work at Contractor's expense and does not cover damage due to Owner misuse, neglect, or normal wear.

Insurance, Bonds and Liens

Contractor shall maintain commercial general liability insurance with limits not less than per occurrence, workers' compensation as required by law, and automobile liability. Contractor shall furnish certificates of insurance upon request.

Contractor shall furnish conditional and final lien waivers upon receipt of progress and final payments, as required by Owner. Contractor shall not permit any liens to remain outstanding.

Disclosures and Property Condition

Owner represents that, to Owner's knowledge, the following conditions regarding the subject property are true:

Yes No

Yes No

Yes No

Default, Termination, and Remedies

If either party materially breaches this Agreement and fails to cure within fourteen (14) days after written notice, the non-breaching party may terminate this Agreement and pursue all remedies at law or equity. Owner's remedies for Contractor default may include completion by others and recovery of the cost to complete; Contractor's remedies for Owner default may include suspension of work and recovery of unpaid contract balance and costs.

Indemnity and Limitation of Liability

Contractor shall indemnify, defend and hold harmless Owner and Owner's agents from claims arising out of Contractor's performance, except to the extent caused by Owner's negligence. Neither party shall be liable for consequential or incidental damages except for willful misconduct or gross negligence.

Force Majeure

Neither party shall be responsible for delays or failures caused by events beyond reasonable control, including acts of God, strikes, governmental orders, or severe weather. The time for performance shall be extended for a period reasonably necessary to overcome the event.

Governing Law; Entire Agreement

This Agreement shall be governed by the laws of the state of . This Agreement, including incorporated exhibits and signed Change Orders, constitutes the entire agreement between the parties and supersedes prior oral or written statements.

Notices

Notices required by this Agreement shall be in writing and delivered to the addresses listed above by hand delivery, certified mail, or commercial courier and shall be effective upon receipt.

Certifications and Acknowledgements

Each party represents and warrants that the person signing below is authorized to enter into this Agreement and that all information provided is true and correct. Contractor certifies that it maintains licenses and insurance as required and will comply with all applicable laws and regulations in performing the Work.

Owner (Property Owner):

By:

Date:

Contractor (Business / Individual):

By:

Date:

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What a Repair and Remodel Agreement Is and When It Applies

A Repair and Remodel Agreement is a written contract that sets out the scope, price, schedule, responsibilities, and legal terms when work is performed on an existing property. It documents who will perform repairs or remodeling, the deliverables, payment milestones, change-order procedures, permit responsibilities, inspection and warranty obligations, and dispute-resolution mechanisms. The agreement reduces ambiguity between homeowners, landlords, contractors, and subcontractors and serves as the principal record for permits, insurance claims, lien waivers, and quality disputes.

Why a Clear Repair and Remodel Agreement Matters

A well-drafted agreement reduces disputes, protects payment rights, clarifies permit and inspection duties, and provides enforceable remedies if work is defective or delayed.

Why a Clear Repair and Remodel Agreement Matters

Who Typically Prepares and Signs This Agreement

The Repair and Remodel Agreement is used by several parties depending on the project size and ownership structure.

  • Contractors and general contractors who need written authorization and payment terms before starting work on a property.
  • Homeowners or property owners who want documented scope, schedules, warranties, and permit responsibilities.
  • Property managers and landlords overseeing tenant-related repairs or capital improvements on rental properties.

Use a version tailored to the role of the drafter—contractors typically emphasize scope and change orders; owners emphasize inspections, approvals, and warranties.

Essential Elements to Include in Every Repair and Remodel Agreement

A complete agreement combines operational detail with legal protections so both parties understand obligations and remedies.

Scope of Work

Describe tasks, materials, and finished condition in measurable terms; attach drawings or specifications as exhibits to avoid ambiguity and disputes.

Price & Payment

State total contract price or unit pricing, deposit amounts, milestone payments, retainage, accepted payment methods, and consequences for nonpayment.

Change Orders

Define a written change-order process, approval authority, pricing method for extras, and timing for execution and payment adjustments.

Schedule & Delays

Include start and substantial completion dates, liquidated damages or extension rules for excusable delays, and inspection/ acceptance windows.

Permits & Compliance

Allocate responsibility for obtaining permits, code compliance, inspections, and correction of code violations; require contractor license verification.

Warranties & Remedies

Specify workmanship and material warranties, cure periods, indemnities, lien waiver obligations, and dispute-resolution method (mediation/arbitration/court).

Required Identification and Core Contract Data

Parties: Full legal names
Property: Street address
Scope: Detailed work summary
Price: Total and line items
Payment Schedule: Milestones and dates
Signatures: Signer name and date

Step-by-Step: How to Complete the Agreement

Follow these sequential steps to create a defensible, executable Repair and Remodel Agreement.

  • 01
    Gather documents: Collect property deed, existing plans, licenses, and insurance certificates.
  • 02
    Define scope: Write objective tasks, measurements, finishes, and excluded work.
  • 03
    Set payment: Choose deposit, milestone amounts, retainage, and payment terms.
  • 04
    Execute: Have authorized signers sign and exchange final signed copies.

Customizing Online Workflow Fields and Settings

Configure the document routing and field behavior before sending to reduce manual follow-ups and errors.

Field Configuration
Signer Authentication Email link, SMS code, or KBA
Conditional Fields Show fields based on earlier answers
Reminders Automated resend schedule
Template Name Project-type naming convention

Where Signed Agreements Are Sent and Stored

Decide destination routing and retention so each party receives the executed agreement in the required format.

  • Contractor copy: Stored with project files and insurance certificates for jobsite reference.
  • Owner copy: Provide owner with signed PDF for records and permit submission.
  • Permit office: Submit required signed exhibits to local building department where required.
  • Lender / insurer: Supply signed agreement to any financing or insurer as underwriting proof.

Technical Formats, Integrations, and Delivery Options

Prepare the file format and integration endpoints before sending so routing and storage are seamless.

  • File formats: PDF, DOCX, and fillable Word forms
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Storage: Box, Egnyte, AWS, Google Drive

Use platforms and formats compatible with your records retention policy and any required e-discovery or audit-trail exports.

Typical Deadlines and Scheduling Expectations

Common contract dates and timing items to note when preparing and executing the agreement.

Effective date:

Date obligations begin; set as MM/DD/YYYY in the signature block.

Work start date:

When contractor may access the site and begin work.

Inspection milestones:

Dates for required municipal or third-party inspections.

Substantial completion:

Target date for practical completion of major scope items.

Final payment due:

Payment due upon final acceptance or net 30 days, as specified.

Common Mistakes That Cause Disputes

  • Vague scope descriptions that lead to differing interpretations of what work is included and excluded.
  • Assuming permits are included without stating who obtains them and who pays fees or corrections.
  • Skipping a clear change-order process, causing price disagreements when scope evolves during work.
  • Missing or inconsistent signer authority where a contractor signs without proper company title or owner lacks authorization.

Legal and Financial Risks of an Incorrect Agreement

Permit Violations: Fines and stop-work orders
Liens: Mechanic's liens for unpaid subcontractors
Payment Disputes: Withholding or litigation costs
Breach Claims: Contract damages and attorney fees
Insurance Denial: Coverage disputes for noncompliant work
Tax Impacts: Incorrect reporting or withholding

eSignature Vendor Snapshot for Executing Repair and Remodel Agreements

Comparison of commonly considered eSignature vendors and plan features relevant to contract execution and compliance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples: How Organizations Use Repair and Remodel Agreements

Representative use cases show how different organizations structure and process signed agreements in practice.

Martin Properties — Small Portfolio

The firm centralized contract templates for property rehab projects to standardize scope and payment terms.

  • They reduced on-site disputes by requiring pre-approved change orders.
  • As a result, they processed approvals and signatures online and maintained consistent warranty terms across multiple renovations, improving project closeouts and tenant handovers.

Optica Ventures LLC — Developer

Optica used template exhibits for common remodeling packages to speed contracting for repeat work.

  • Templates included price tables and inspection milestones.
  • This reduced drafting time and ensured every subcontract included lien waiver obligations and insurance verification prior to mobilization.

Practical Tips to Reduce Risk and Speed Execution

Adopt these practices to improve clarity, speed approvals, and protect payment and warranty rights.

Use clear exhibits
Attach drawings, material schedules, and a scope-of-work checklist to eliminate ambiguity and reduce costly change orders.
Define approvals
Specify who can approve change orders and what constitutes written authorization; require emailed or signed acceptance for extras.
Verify insurance
Require current certificates of insurance and name the owner as additional insured where lender or lease conditions require it.
Preserve audit trail
Keep signed PDFs with time-stamped audit trails and stored copies in an enterprise document repository for dispute or lien defense.

Frequently Asked Questions About Repair and Remodel Agreements

Common questions about execution, eSign validity, notarization, and post-signature changes with concise answers.


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