Are electronic signatures valid?

Yes. Electronic signatures are generally legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Exceptions include certain testamentary documents and specific court filings.

When is notarization required?

Notarization depends on state law and the document's purpose; some property instruments require notarization for recordation. Verify county or state recording rules before omitting a notary.

Can remote notarization be used?

Remote online notarization (RON) is permitted in many states with identity proofing and recording requirements; check the property's state RON status and notary commission rules.

Who must sign the addendum?

Authorized representatives of each contracting party must sign. For entities, include title and authority line. Signatures by unauthorized individuals risk unenforceability.

How should attachments be handled?

Attach photos, estimates, and vendor proposals as exhibits and reference them in the scope. Ensure attachments are included in every executed copy for a complete record.

How do I revoke or amend an executed addendum?

Amendments require a new signed addendum or mutual written agreement. To revoke, obtain written consent from all parties; unilateral revocation may breach the underlying contract.

Electronic Signature
Templates
Real estate
Repair Request Addendum

Repair Request Addendum

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REPAIR REQUEST ADDENDUM

Parties and Reference

This Repair Request Addendum is made a part of and incorporated into the Purchase Agreement (or Lease) dated between Buyer: and Seller: .

Property Identification

Property Address Parcel / APN Number Legal Description

Contact Information

Buyer Contact Seller Contact

Requested Repairs — Itemized

List each requested repair, the requested remedy, estimated cost, and proposed completion date. If additional lines are required, attach an addendum and initial below.

Item 1 — Description of Defect / Repair Required

Requested Remedy: Estimated Cost: $ Completion Target Date:

Item 2 — Description of Defect / Repair Required

Requested Remedy: Estimated Cost: $ Completion Target Date:

Item 3 — Description of Defect / Repair Required

Requested Remedy: Estimated Cost: $ Completion Target Date:

If more items are attached on additional pages, the attached pages are incorporated herein and the parties initial below to confirm additional pages are part of this Addendum:

Buyer Initials: Seller Initials:

Completion, Inspection & Remedies

Seller agrees to complete the agreed repairs in a good and workmanlike manner and in compliance with all applicable building codes and permit requirements by unless otherwise stated herein.

Buyer shall have the right to a final walkthrough inspection not earlier than to confirm completion. If repairs are not completed by the deadline, Buyer may elect one of the following remedies (select one):

Seller to complete repairs prior to closing.

Holdback / escrow for incomplete items in the amount of $

Credit at closing in the amount of $

If multiple remedies are selected, the priority shall be: completion, escrow holdback, credit at closing, in that order, unless otherwise agreed in writing below.

Permits, Code Compliance, and Lien Indemnity

Seller represents that any work required by this Addendum that requires permits will be performed with all required permits and inspections. Seller shall deliver copies of permits and final inspection approvals prior to closing if such work is completed prior to closing.

Seller warrants that all contractors performing repairs will be paid and that Seller will indemnify and hold Buyer harmless from any mechanic's liens, claims, or liabilities arising from the repairs. If a lien is filed, Seller must cure or remove the lien prior to closing or provide escrow instructions acceptable to Buyer and Title Company.

Warranties and Standards of Performance

All repairs shall be performed in a professional manner consistent with prevailing industry standards. Where applicable, Seller will assign to Buyer any transferable manufacturer's or contractor's warranties for replaced components. Seller makes no other warranties except those expressly set forth in this Addendum.

Disclosures (Yes / No)

Lead-based paint disclosure applicable to properties built before 1978: Yes No

Prior water intrusion or mold remediation: Yes No

Known structural damage previously repaired: Yes No

Access for Repairs

Seller grants reasonable access to the Property for contractors, inspectors, and agents to perform, inspect, and verify the repairs. Access scheduling shall be coordinated in advance: Buyer Contact Phone:

Default and Remedies

If Seller fails to perform the repairs as set forth in this Addendum, Buyer may pursue the remedies selected above and, in addition, may pursue any other remedy available at law or in equity. Any dispute arising under this Addendum shall be governed by the law of the state in which the Property is located.

Entire Agreement

This Addendum constitutes the entire agreement between the parties regarding the repairs described herein and supersedes any prior oral or written representations. This Addendum may be amended only by a written instrument signed by both Buyer and Seller.

Additional Terms / Notes

Buyer

Printed Name:

By:

Date:

Seller

Printed Name:

By:

Date:

What a Repair Request Addendum Is and When it Applies

A Repair Request Addendum is a concise, written attachment to a lease, purchase contract, or property management agreement that documents requested repairs, agreed scope of work, costs, and completion timelines. It creates a discrete record that supplements the main agreement, defines who will perform and pay for repairs, and clarifies scheduling and access. Parties use it to avoid later disputes by recording approvals, change orders, or credit adjustments. When completed accurately and signed by authorized parties it becomes a binding modification of the underlying contract.

Why a Repair Request Addendum Matters

The addendum reduces ambiguity about repair responsibilities, provides an auditable record for approvals and billing, and supports faster resolution of tenant or buyer requests while preserving the original contract terms.

Typical Users and Parties Involved

The Repair Request Addendum is used by landlords, property managers, buyers, sellers, contractors, and tenants to document agreed repairs before or after closing.

Property managers and landlords who schedule, authorize, and track maintenance or tenant-requested repairs efficiently.
Buyers and sellers in real estate transactions documenting closing-condition repairs or negotiated credits tied to inspection results.
Contractors and service providers who need explicit scope, access instructions, and payment authorization to begin work.

Clear signatory records reduce disputes and support insurance, warranty, and accounting workflows when repairs are completed and invoices are submitted.

Core Sections to Include in a Professional Addendum

A complete Repair Request Addendum organizes responsibilities, scope, timing, cost, access, and signatures so all parties have the same expectations.

Parties

Identify each party by full legal name, role (landlord, tenant, buyer, seller), and contact information to ensure clear attribution and service of notices.

Scope

Describe repairs in measurable detail: item, location, materials, workmanship standard, and any reference drawings or photos attached as exhibits.

Cost

State who pays, the maximum agreed amount or allowance, whether receipts are required, and whether credit applies at closing or invoice payment.

Timeline

Specify start date, completion deadline, and remedies for delay including extensions, liquidated damages, or right to hire replacement contractors.

Access

Note access windows, required notices, security procedures, and any occupant protections for work performed in occupied units.

Signatures

Provide signature blocks, dates, and authority lines so the people signing have legal capacity and explicit authority for the party they represent.

Required Information at a Glance

Tenant/Buyer Name: Full legal name

Landlord/Seller Name: Full legal name

Property Address: Street, city, state, ZIP

Work Description: Concise repair summary

Estimated Cost: Dollar amount or allowance

Completion Date: MM/DD/YYYY

Step-by-Step: How to Complete and Execute the Addendum

Follow a consistent sequence to prepare, review, and finalize the repair addendum so parties have a clear record and timeline.

01

Draft: Describe repairs, costs, and dates; attach photos or estimates.
02

Review: Share the draft with the other party and any required vendor for confirmation.
03

Sign: Obtain signatures from authorized representatives and date the document.
04

Distribute: Send executed copies to all parties, contractors, and property management systems.

How to Configure a Digital Repair Addendum Workflow

Set clear fields, authentication, and routing to streamline approvals and preserve an audit trail when using electronic workflows.

Field	Configuration
Signature Field	Assign signer role and require date
Photo Attachment	Allow image uploads and label attachments
Cost Field	Use numeric format and optional formula validation
Routing Order	Define signer sequence and notification triggers

Where to Send and How the Completed Addendum Flows

A well-defined routing plan ensures the executed addendum reaches property records, accounting, and contractors promptly.

Owner / Seller: Receives final executed copy for records
Property Manager: Adds to maintenance log and schedules work
Contractor: Receives scope, access details, and authorization to start
Accounting: Records agreed cost for invoicing or closing credit

Digital Delivery and Platform Considerations

Choose an eSignature workflow that supports field types, attachments, conditional routing, and a verifiable audit trail.

File Formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, or Google Workspace
Authentication: Email, SMS code, or stronger options

Platforms with audit trails and integrations protect records and reduce manual errors; choose options that meet your security and retention policies while enabling contractor access.

Typical Timelines and Processing Expectations

Establishing clear deadlines in the addendum prevents misunderstandings and supports coordination between parties and vendors.

Request Submission Deadline:

Date by which tenant or buyer must submit repair requests

Approval Window:

Number of days owner has to accept scope or propose modifications

Work Start Date:

Scheduled start MM/DD/YYYY or within X days after approval

Completion Deadline:

Final completion date and remedies for delay

Invoice Submission:

Contractor invoice due date for payment or closing credit

Common Mistakes to Avoid When Preparing the Addendum

Vague descriptions that leave scope open to interpretation cause disputes and billing disagreements later in the project lifecycle.
Missing or mismatched signer names and titles can invalidate approvals or delay payment processing and recordation.
Failing to attach vendor estimates, photos, or exhibits makes it difficult to verify work performance or invoice accuracy.
Not specifying access windows or occupant protections leads to missed appointments and safety or liability concerns.

Risks and Consequences of an Incorrect Addendum

Payment Disputes: Delayed or withheld payments

Contract Conflict: Underlying contract ambiguity

Enforceability: Invalid signature or authority

Regulatory Exposure: Code or safety violations

Closing Delays: Impacts real estate closings

Insurance Issues: Claim denials for undocumented work

Sample Vendor Pricing and Feature Snapshot

Compare starting prices and key features for typical eSignature vendors; signNow is listed first for reference against common alternatives.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-World Examples of Addendum Use

These brief examples show how organizations use a Repair Request Addendum to document repairs, approvals, and contractor authorizations.

Martin Properties

Martin Properties standardized an addendum for tenant repairs to reduce in-person approvals and track vendor completion.

Faster onsite approvals and remote signatures.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures

A small asset manager used the addendum to capture inspection-driven repairs across a portfolio with one consistent template.

Centralized record and cost control simplified accounting.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Frequently Asked Questions About Repair Request Addenda

Answers to common questions about form validity, electronic signatures, notarization, and post-signature steps for the Repair Request Addendum.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are generally legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted. Exceptions include certain testamentary documents and specific court filings.
When is notarization required?
Notarization depends on state law and the document's purpose; some property instruments require notarization for recordation. Verify county or state recording rules before omitting a notary.
Can remote notarization be used?
Remote online notarization (RON) is permitted in many states with identity proofing and recording requirements; check the property's state RON status and notary commission rules.
Who must sign the addendum?
Authorized representatives of each contracting party must sign. For entities, include title and authority line. Signatures by unauthorized individuals risk unenforceability.
How should attachments be handled?
Attach photos, estimates, and vendor proposals as exhibits and reference them in the scope. Ensure attachments are included in every executed copy for a complete record.
How do I revoke or amend an executed addendum?
Amendments require a new signed addendum or mutual written agreement. To revoke, obtain written consent from all parties; unilateral revocation may breach the underlying contract.

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