Request for Proposals RFP 2019-2020

REQUEST FOR PROPOSALS (RFP # 20192020-005) FOR SPECIAL EDUCATION SERVICES

Date of Issue: Tuesday January 21, 2020

All questions can be emailed to: Sylvie Pouget at purchasing@eanesisd.net

Eanes Independent School District recommends you either hand deliver, mail, or courier the Request for Proposals (RFP) response, in a sealed envelope, to Eanes ISD at the address below:

Purchasing Dept. @ Eanes ISD
601 Camp Craft Road
Austin, Texas 78746

Envelope should be plainly marked: RFP # 20192020-005 Special Education Services

NOTE: Delivery of Proposal envelope to other Departments within Eanes ISD is not considered as delivery to the Business Office. A Proposal, although perhaps mailed in time, will be rejected if it is not received by the Business Office in a timely fashion.

Proposals received after the time and date specified above will not be considered and will be filed unopened. Eanes ISD shall not be held liable for late Proposals.

SUBMIT ONE (1) ORIGINAL AND TWO (2) COPIES OF PROPOSAL.

SUBMIT PROPOSAL NO LATER THAN 2:00 P.M. LOCAL TIME ON Monday, April 27, 2020.

Awards will be made to multiple vendors during the Solicitation offering period. Vendors are encouraged to submit responses as soon as possible. As proposals are received they will be evaluated and either accepted or rejected by the District. Applicants will then be notified of the District’s decision.

Should Eanes ISD close for unforeseen reasons (force majeure) on the date the Proposal is due, the above referenced date should be changed to 2:00 P.M. the first date Eanes ISD is open to conduct business.

You are invited to submit a Proposal to provide Special Education Services for the Eanes ISD from date of award through June 30, 2020, with Eanes ISD’s options to renew annually on July 1 of each year through June 30, 2025.

The RFP response (Proposal) MUST be signed by an individual authorized to contractually bind the firm submitting the Proposal. A failure to sign the Proposal will cause it to be rejected as NON-RESPONSIVE.

Proposal must give full firm name and address of Proposer. Person signing the Proposal should show title or authority to bind his/her firm in a contract.

Eanes Independent School District

By:

You are representing to Eanes ISD that you are authorized to submit this proposal by signing below.

Proposal submitted (Circle One): YES NO

Company Name

Address City State Zip

Signature of Authorized Representative Date

Printed Name

Email

Phone

TABLE OF CONTENTS

ATTACHMENTS – REQUIRED FORMS:

A. Deviation/Compliance Signature Form

B. Confidentiality Declaration Form

C. Certification for Criminal History Check

D. Felony Conviction Notification

E. EDGAR Certifications for Contracts funded by Federal Grants

F. Legal Compliance

G. Conflict of Interest; Form CIQ

H. Data Protection Agreement

I. Central Texas Purchasing Alliance Clause

J. Certificate of Residency

K. Antitrust Certification Statement

L. Commitment to Provide Insurance Certificate

M. General Certifications

N. W9

REQUIRED SUBMITTAL FORMS

Deviation/Compliance Signature Form

Company Name

Address City State Zip

Phone Number Fax Number

No Deviation

Yes Deviation - If yes is checked, please list below:

Confidentiality Declaration Form

Name of company claiming confidential status of material

Printed name and signature of authorized company officer claiming confidential status of material

Address City State Zip Phone

ENCLOSED ARE COPIES OF PAGES OF CONFIDENTIAL MATERIAL FROM OUR RESPONSE TO RFP # 20192020-005

Express Waiver: Name of company expressly waiving confidential status of material

Printed same and signature of authorized company officer expressly waiving confidential status of material

Certification for Criminal History Check

Provider

None of the employees are covered employees
Some or all of the employees are covered employees

Felony Conviction Notice

Vendor’s Name

Authorized Company Officer's Name

Title

Choose A, B or C

A. Publicly-held corporation

B. Not owned nor operated by anyone convicted of a felony

C. Owned or operated by individual(s) convicted of a felony

Details of Conviction

Signature of Company Officer

Date

Legal Compliance

If awarded under this document, does the firm agree to comply with all relevant laws, rules and regulations?

YES NO

Authorized Signature Printed Name

Company Name and Address

Telephone Number Date

Conflict of Interest Questionnaire (FORM CIQ)

Name of vendor who has a business relationship with local governmental entity

Name of local government officer

Description of employment or business relationship

Filing an update to a previously filed questionnaire

Vendor has given gifts to local government officer or family member

Signature of vendor doing business with the governmental entity Date

Data Protection Agreement

Contractor Effective Date

Other types or categories of District Data

List Inserted: Yes No

Central Texas Purchasing Alliance Adoption Clause

Authorize member districts to adopt contract? YES NO

Vendor Name

Printed Name of Authorized Company Official

Signature of Company Official Date

Certificate of Residency

Name of Company Bidding

Resident Bidder Non-resident Bidder

City State

Signature of Authorized Company Representative

Print Name

Title Date

Antitrust Certification Statement

Vendor Address

Phone Fax

Insurance Requirements

Signature Date

General Certifications

Proposer's Name/Company Name

Address, City, State, and Zip Code

Phone Number Fax Number

Printed Name and Title of Authorized Representative

Email Address

Signature of Authorized Representative Date

W9

Please attach completed W9 form as required.

SIGNATURE / SUBMITTAL