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Request for Prospective Adoptive Parent Designation

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Request for Prospective Adoptive Parent Designation, Notice, and Order

After filling out this form, bring it to the clerk of the court. If you want to keep an address or telephone number confidential, fill out form JV-322, Confidential Information—Prospective Adoptive Parent, and do not write the address or phone number on this form.

1. Information about the person or persons you want to be designated as prospective adoptive parents:

a. Name:

b. Name:

c. Address:

d. Phone number:

2. If you are not a person in 1, fill out below.

a. My name:

b. I am the (specify role):

c. My address:

d. My phone number:

3. If you are not the child’s attorney and you know who the child’s attorney is, fill out below.

a. Name of child’s attorney:

b. Phone number of child’s attorney:

c. Address of child’s attorney:

4.

Child’s phone number:

5.

The child lived with the person from (date): to (date):

and from (date): to the present.

In order for the person in 1 to become a prospective adoptive parent, the child must be living with that person now.

6.

Date of Welfare and Institutions Code section 366.26 hearing:

If a Welfare and Institutions Code section 366.26 hearing has not been set, it is too early to fill out this form. The person in 1 must wait until the section 366.26 hearing is scheduled and parental rights are terminated to be designated as a prospective adoptive parent.

7.

8. The person in 1 has (check all that apply):

Number of pages attached:

I declare under penalty of perjury under the laws of the State of California that the information in items 1 through 8 is true and correct, which means if I lie on this form, I am committing a crime.

Date:

Type or print your name

.

Sign your name


NOTICE

10. Notice of the request for “prospective adoptive parent” designation was given to:

a. The adoption agency

(name of agency employee notified):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

b. The caregiver

(name):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

c. The child’s attorney

(name):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

d. The Child, if 10 years of age or older

(name):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

e. The child’s identified Indian tribe, if any

(name of tribe and person notified):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

f. The child’s Indian custodian, if any

(name):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

g. The child’s Court Appointed Special Advocate (CASA) program, if any

(name of person notified):

(1) on (date): at (time):

(2) on (date): at (time):

(3) on (date): at (time):

(4) addressed as follows:

11.

At the time of notice I was at least 18 years of age and not a party to this matter. I work or am employed in the county where the mailing occurred. My residence or business address is (specify):

12.

I declare under penalty of perjury under the laws of the State of California that the information in items 10 and 11 is true and correct, which means if I lie on this form I am committing a crime.

Date:

Type or print your name

.

Sign your name


ORDER

13. This order was made:

(name):

(relationship to the child):

The request was made:

(1) (date):

(2) on (date):

The court finds and orders:

14.

(name):

(name):

designated as the child’s prospective adoptive parent or parents because:

a. The child has lived with the caregiver for at least six months

b. The caregiver currently expresses a commitment to adopting the child and

c. The caregiver has taken at least one step to facilitate the adoption

15.

The child’s current caregiver or caregivers

qualify as the prospective adoptive parent or parents of the child, and the request for designation as the prospective adoptive parent or parents is denied, because:

16.

The hearing will be on (date): at (time):

in department of the superior court located at:

Date:

Judge (or Judicial Officer)

Enter text

What the Request for Prospective Adoptive Parent Designation Is

The Request for Prospective Adoptive Parent Designation is a formal written statement used by prospective adoptive parents or their representatives to notify an adoption agency, child-placing authority, or court of their intent and qualifications to adopt. It typically collects identifying details, contact information, a brief statement of intent, and preferred placement conditions. The document supports administrative review, background checks, and case matching, and may be referenced during placement decisions, home studies, and subsequent court filings.

Why This Request Matters for Placement and Recordkeeping

A clear, complete designation establishes a record of intent, streamlines matching and background checks, and helps agencies allocate limited placement resources efficiently while preserving legal and administrative continuity.

Why This Request Matters for Placement and Recordkeeping

Who Typically Completes This Designation

Users range from individual applicants to organizational intake staff; each completes distinct sections and provides different supporting documents.

  • Prospective adoptive parents — complete personal, household, and preference sections; supply IDs and background information.
  • Adoption agencies / child-placing agencies — intake staff review form completeness and request missing documentation before case assignment.
  • Attorneys / social workers — may complete parts on behalf of clients and attach legal authorizations or representation letters.

Core Parts of a Professional Designation Request

A well-structured request groups identity data, household information, adoption preferences, consent and attestations, supporting documents, and submission instructions for clarity and legal reliability.

Identity

Full legal names, birthdates, and government-issued ID numbers for each adult household member to confirm identity during background checks and credential verification.

Household

Residential address, household composition, and housing description so agencies can assess suitability and compliance with placement guidelines that may affect case matching.

Preferences

Placement preferences such as child age range, special needs acceptance, and openness to sibling placements to guide matching and caseworker decisions.

Attestations

Signed statements confirming truthfulness, willingness to undergo checks, and understanding of agency procedures; these support legal and ethical compliance.

Supporting Docs

Required attachments such as IDs, proof of residence, background check releases, medical clearances, and home study summaries to complete intake.

Submission

Instructions for delivery, contact points, deadlines, and any notarization or witness requirements to ensure valid receipt and processing.

Required Fields at a Glance

Full Legal Name: Exact name as on government ID
Date of Birth: MM/DD/YYYY format
Residential Address: Street, city, state, ZIP
Contact Information: Primary phone and email
Identification: State ID or passport number
Signature: Signed and dated by applicant

Step-by-Step: Completing the Request

Follow these sequential steps to prepare a complete, review-ready designation for agency or court intake.

  • 01
    Prepare IDs: Gather government-issued ID copies and proof of residence.
  • 02
    Complete Form: Enter names, dates, addresses, and preferences accurately.
  • 03
    Attach Documents: Include background releases, medical notes, and home study excerpts.
  • 04
    Review & Sign: Confirm accuracy, sign, date, and notarize if required.

How to Configure an Online Submission Workflow

Set up digital fields, signer order, and required attachments before inviting signers to reduce rework and speed intake.

Field Configuration
Name Field Required | single-line | validate against ID
Date Field Required | MM/DD/YYYY | auto-fill option
Attachment Field Required | PDF or image | accept multiple files
Signature Field Required | e-signature allowed | date stamp

Where to Send the Completed Request

Deliver the completed designation to the agency, child-placing authority, legal counsel, or court clerk identified in intake instructions.

  • Adoption Agency: Submit to agency intake email or portal per their document checklist.
  • County Child Welfare: File with the county office handling placement or case assignments.
  • Court Clerk: When required, file with the family court docket listed in instructions.
  • Legal Representative: Deliver copies to the applicant's attorney or social worker when represented.

Delivery Options and File Formats

Use secure portals, encrypted email attachments, or compliant eSignature platforms to transmit sensitive adoption materials.

  • Accepted Formats: PDF, DOCX, or scanned image files
  • Authentication: Email validation, SMS code, or stronger ID proofing
  • Recordkeeping: Retain signed PDF and audit trail

Typical Timing and Processing Expectations

Processing times vary by agency and state; plan for intake review, background checks, and home study coordination when scheduling follow-up steps.

Initial Review:

Agency acknowledges receipt within 3–10 business days

Background Checks:

May take 7–30 days depending on checks required

Home Study Scheduling:

Typically arranged within 2–6 weeks of intake

Court Filings:

If required, follow local court calendar and deadlines

Notification:

Expect status updates at major milestones

Common Preparation Mistakes to Avoid

  • Using nicknames or inconsistent names across documents that prevent identity verification and delay background checks.
  • Submitting incomplete or low-quality scans of IDs that the agency cannot accept for verification.
  • Failing to attach required releases or medical documents, triggering repeated requests and slower processing.
  • Not confirming the agency’s preferred delivery method, resulting in misplaced or unreadable submissions.

Risks and Consequences of Incorrect or Incomplete Requests

Processing Delays: Longer intake and matching timelines
Placement Loss: Lower priority for available placements
Invalid Submission: Form may be rejected for correction
Legal Complications: Court or agency actions may be delayed
Privacy Risk: Improper transmission can breach confidentiality
Financial Costs: Additional fees for re-filing or legal review

eSignature Vendor Comparison for This Document

Comparison of common eSignature vendors and key plan attributes relevant to securely signing and submitting designation requests.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify vendor Verify vendor Verify vendor Verify vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Verify vendor Verify vendor Verify vendor

Who Can Legally Sign the Designation

Prospective Parent

A prospective adoptive parent with legal capacity may sign to declare intent and consent to background checks; if represented, the signatory should be the named applicant or have explicit written authority to sign on behalf of the applicant.

Agency Official

An authorized adoption agency representative or caseworker may complete or countersign the intake form to confirm receipt and administrative processing; agencies typically maintain a list of authorized signatories.

Notarization and Witness Steps for Valid Authentication

Follow these steps when a notary or witness is required to authenticate signatures on the designation.

01

Prepare Document

Ensure signature blocks are blank if notary must witness signatures.

02

Verify ID

Bring government-issued photo ID for notary identity proofing.

03

Sign Before Notary

Sign only in the notary’s presence when required.

04

Witnesses Sign

Have required number of witnesses sign and print names.

05

Notary Acknowledgment

Notary completes acknowledgment or jurat and signs.

06

RON Requirements

For remote notarization, follow state KBA and A/V recording rules.

07

Attach Certificate

Include notary certificate with submitted documents.

08

Retain Copies

Keep signed and notarized copies for your records.

Saving, Sharing, and Supporting Documents Checklist

Maintain clear, accessible file versions and include common supporting documents to prevent intake delays.

Download Formats

Save the signed document as a PDF/A when possible to preserve layout, signatures, and embedded audit metadata for long-term retention.

Supporting Documents

Attach government IDs, proof of residence, medical clearances, background consent forms, and the home study summary as required by the receiving agency.

Signed Copy

Provide a complete signed PDF to the agency and maintain a separate archival copy with audit trail and timestamps.

Audit Record

Keep the platform’s certificate of completion showing signer, timestamps, IP address, and any authentication steps performed.

Real-World Examples of Digital Intake for Sensitive Forms

Organizations using secure eSignature platforms report faster turnaround and clearer audit trails when processing adoption-related intake documents.

John Butler — Fertility Centers of Illinois

Staff needed a reliable signing flow for patient-facing forms to meet compliance.

  • They required mobile and offline signing support.
  • The platform provided secure signatures and audit records so staff could process sensitive intake forms remotely while maintaining chain-of-custody for records.

Brian Fitzgibbons — Optica Ventures LLC

An operations team needed simple intake for multiple user types.

  • Ease of use reduced follow-ups.
  • Using a structured online form cut administrative steps and reduced incomplete submissions, enabling faster case triage and clearer documentation for audit.

Frequently Asked Questions and Troubleshooting

Answers to common questions about form validity, eSign acceptance, notarization, and document submission to agencies and courts.


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