Scope
Precisely describe the research activities, milestones, deliverables, locations, and responsibilities so parties share a common understanding of what will be performed.
A clear collaboration agreement minimizes later conflicts over authorship, IP, costs, and data access. It documents expectations for deliverables and compliance with funders, IRBs, and institutional policies, supporting transparent project governance and accountability.
Choosing the right signatories and institutional approvals at the start reduces delays and ensures contracts meet institutional and sponsor requirements.
Typically the project leader responsible for scientific direction, compliance with IRB/funder terms, and ensuring deliverables are met. The PI usually signs for technical commitments but may need institutional countersignature for funding or IP.
A university or organization official with authority to accept funding, sign contracts, and commit institutional IP or liability. Their signature binds the institution and confirms review of financial and legal terms.
Precisely describe the research activities, milestones, deliverables, locations, and responsibilities so parties share a common understanding of what will be performed.
Define the funding source, budget allocation, payment schedule, indirect cost treatment, and fiscal reporting obligations to ensure transparency and auditability.
State ownership of inventions, data, and software, licensing rights, invention disclosure processes, and downstream commercialization terms.
Specify data access, retention, sharing, de-identification, security controls, and whether HIPAA or FERPA protections apply.
Set authorship criteria, review periods before submission, embargo rules, and the right to acknowledge funding sources and institutional affiliations.
Allocate liability, insurance requirements, indemnities, termination triggers, transition assistance, and dispute resolution procedures.
| Field | Configuration |
|---|---|
| Authentication Level | Email + SMS code for external signers, institutional SSO for internal approvals |
| Signing Order | Set role-based sequential signing for PI, institutional official, then sponsor |
| Required Attachments | Attach CVs, budget, IRB approvals, and grant award notice as exhibits |
| Audit Trail | Enable timestamps, IP logging, and download of certificate of completion |
Ensure the platform supports retention of audit trails, produces a certificate of completion, and can export signed copies to institutional repositories for compliance.
A university and a biotech company define sponsored research scope and milestone payments.
Three academic centers coordinate a multisite clinical study with shared data management standards.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |