Project Title
Concise descriptive title that matches grant and IRB submissions; use consistent naming across systems to avoid duplicate records.
A complete, accurate Research Project Request helps institutions identify regulatory triggers (IRB, HIPAA, export control), secure funding approvals, and schedule resources. It reduces rework and supports audit trails for oversight.
Clear role definitions and routing logic reduce delays and ensure the correct approvals are obtained before activities start.
Concise descriptive title that matches grant and IRB submissions; use consistent naming across systems to avoid duplicate records.
List principal and co-investigators with institutional affiliation, email, ORCID (if used), and role on the project.
Identify sponsor, internal account string, and award number when available to link administrative approvals and budget coding.
Short abstract describing aims, methodology, subject population, and expected start/end dates for initial institutional review.
Indicate whether human subjects, vertebrate animals, biohazards, export-controlled materials, or protected health information are involved.
Designate required signers (PI, department head, grants office) and include signature dates to record approval timing.
| Field | Configuration |
|---|---|
| Template | Create a reusable template with required fields and attachments |
| Conditional Sections | Show animal or human-subjects sections only when flagged |
| Signer Order | Set sequential routing: PI → Dept Chair → Grants Office → Compliance |
| Authentication | Require institutional SSO or two-factor for approvers |
Use a platform that supports authenticated e-signatures, attachments, and audit trails to meet institutional and regulatory requirements.
Submit requests at least 4–8 weeks before planned project start
Expedited reviews commonly take 2–4 weeks; full board up to 6–8 weeks
Allow 3–10 business days for budget and account checks
Departmental sign-off often completed within 5 business days
Negotiation can add multiple weeks depending on sponsor complexity
Prepare materials and get departmental sign-off before routing externally.
Compliance office confirms human-subjects, biosafety, and data handling needs.
IRB decision (exempt/expedited/full) determines when participant activities can start.
Obtain final approvals and archive the fully executed request for audits.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A PI prepares the request with protocol and consent templates
A commercial sponsor provides funding and templates