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Research Study Results

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RESEARCH STUDY RESULTS AGREEMENT

Effective Date:

Parties

Recitals

WHEREAS, Provider has conducted a research study entitled: (the "Study") to investigate matters described in the Scope of Work below;

WHEREAS, Client contracted with Provider for the delivery of the Study results and related materials in accordance with the terms set forth in this Agreement;

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to delivery, use, confidentiality, and payment for the Study Results.

Scope of Work

Provider shall prepare and deliver the Study Results, which shall include a written final report, supporting data tables, and any specified appendices in the format agreed by the parties below. The specific tasks, deliverables, and acceptance criteria are described in detail:

Delivery and Acceptance

Delivery Date: . Client shall have days from delivery to review and provide written notice of any non-conformities. Absent timely written notice, the Study Results shall be deemed accepted.

Payment Terms

Total Fee: $. Payment shall be made in accordance with the schedule below.

Late Fee: If Client fails to timely pay any undisputed amount, Provider may assess a late fee equal to % per month on the overdue principal, or the maximum allowed by law if lower. Client shall also be responsible for reasonable collection costs and attorneys' fees incurred by Provider in collecting overdue amounts.

Term and Termination

Term Start Date: . Term End Date: . This Agreement shall continue until the obligations of the parties are fulfilled or until earlier termination as provided below.

Either party may terminate this Agreement for convenience upon written notice to the other party. Either party may terminate for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach. Termination shall not relieve Client of its obligation to pay for services performed and costs incurred prior to termination.

Confidentiality

"Confidential Information" means non-public information disclosed by one party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including Study Results, raw data, methodologies, and proprietary analyses. Each recipient shall: (a) hold Confidential Information in confidence using at least the same degree of care it uses for its own confidential information but no less than reasonable care; (b) use Confidential Information solely for the purposes of this Agreement; and (c) not disclose Confidential Information to any third party except as expressly permitted below.

Exceptions: The obligations above do not apply to information that: (i) is or becomes generally available to the public through no fault of the recipient; (ii) was lawfully in the recipient's possession prior to disclosure; (iii) is rightfully received from a third party without restriction; or (iv) is independently developed by the recipient without use of Confidential Information. Disclosure required by law or valid legal process is permitted only after the recipient uses reasonable efforts to provide prior notice to the disclosing party and to obtain protective measures.

Are disclosures to specified third parties permitted? Yes

Intellectual Property and Data Ownership

Provider retains ownership of its pre-existing intellectual property and methodologies. Subject to Client's payment in full pursuant to this Agreement, Provider grants Client a non-exclusive, transferable, worldwide license to use, reproduce, and distribute the Study Results for Client's internal business purposes. Any rights to raw data, underlying code, or proprietary tools used to generate the Study Results shall remain with Provider unless otherwise expressly assigned in writing.

Representations and Warranties; Liability

Each party represents that it has the authority to enter into this Agreement. Provider warrants that it will perform services in a professional manner consistent with generally accepted industry standards. EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION, THE STUDY RESULTS ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR PUNITIVE DAMAGES. PROVIDER'S AGGREGATE LIABILITY SHALL NOT EXCEED THE TOTAL PAYMENTS RECEIVED FROM CLIENT UNDER THIS AGREEMENT.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to conflict of law principles. The parties submit to the exclusive jurisdiction of the courts located in that jurisdiction for disputes arising under this Agreement.

Entire Agreement; Amendments

This Agreement, together with any attached Schedules and exhibits, constitutes the entire agreement between the parties with respect to the Study Results and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

Miscellaneous

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that either party may assign this Agreement in connection with a merger, acquisition, or sale of substantially all of its assets. Notices: All notices required under this Agreement must be in writing and delivered to the addresses set forth above or to such other address as a party may specify in writing.

Client Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

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What a Research Study Results document is and when it’s used

A Research Study Results document is a formal summary of a completed study that presents objectives, methodology, participant information, data analyses, results, conclusions and recommended next steps. It typically includes tables, figures, statistical outputs, and appendices with raw or de‑identified data and codebooks. Researchers use this document for funder reporting, institutional review board (IRB) files, internal governance, academic publication, and regulatory compliance. When the study involves personal health or education records, the report must meet legal privacy and retention rules such as HIPAA (45 CFR §164.530(j)) or FERPA.

Why a clear Research Study Results report matters

A well-structured results report improves transparency, reproducibility, and regulatory compliance. It documents decisions, supports peer review and funder audits, and reduces the risk of misinterpretation by presenting methods, assumptions, limitations, and raw outputs in an organized format.

Why a clear Research Study Results report matters

Primary audiences for Research Study Results

Typical recipients include internal stakeholders, funders, IRBs, journal reviewers and authorized secondary researchers.

  • Principal investigators and research teams responsible for study design, analysis and interpretation.
  • Institutional Review Boards (IRBs) and compliance officers reviewing protocol adherence and participant protections.
  • Funders, sponsors, and program officers requiring deliverables and documentation for grant closeout.

Tailor sections and appendices to the audience: executive summaries for managers, full methods and data dictionaries for technical reviewers.

Essential components to include in professional results

A complete results document groups material so readers can validate methods, reproduce analyses, and assess limitations without contacting the authors for basic information.

Executive summary

One- to two-page overview highlighting primary outcomes, effect sizes, statistical significance and practical implications for non-technical stakeholders.

Methods

Clear description of design, sampling, inclusion/exclusion criteria, randomization, measurement instruments and pre-registered analysis plans where applicable.

Results

Tables and figures with sample sizes, point estimates, confidence intervals, p-values, and any subgroup analyses or sensitivity checks.

Statistical details

Full description of models, software and package versions, handling of missing data, and any corrections for multiple comparisons.

Discussion and limits

Interpretation linked to hypotheses, discussion of biases, generalizability, alternative explanations and recommended follow-up work.

Appendices

Supplemental materials such as codebooks, raw or de‑identified datasets, analytic code, IRB approvals and data use agreements.

Step-by-step process to prepare and finalize results

Follow a consistent sequence from data verification to formal sign-off to reduce rework and ensure compliance.

  • 01
    Verify source data: Confirm data extraction matches protocol definitions and correct provenance.
  • 02
    Run analyses: Execute pre-registered scripts and record software versions and random seeds.
  • 03
    Draft report: Assemble executive summary, methods, results, and appendices in standard templates.
  • 04
    Compliance review: Obtain IRB, legal and sponsor review; document approvals and required redactions.

How to configure an online workflow for results submission

Design a digital workflow that enforces required fields, approvals and secure distribution for auditability.

Field | Configuration Required | Conditional logic, validation rules
Approvals | Routing Sequential | PI → Compliance → Sponsor
Authentication | Strength Multi-factor | Email plus SMS or SSO
File formats | Accepted PDF, DOCX, CSV | Preserve versioning
Audit capture | Evidence Timestamps & IP | Immutable event log

Typical routing for submitting Research Study Results

A clear routing diagram speeds approvals and creates an auditable trail for funders and institutional records.

  • Upload final files: Submit signed PDF and supporting datasets to the repository.
  • Assign reviewers: Route to PI, statistician, and compliance officer in order.
  • Collect approvals: Each reviewer signs or flags required changes.
  • Archive and distribute: Store final package and notify authorized recipients.

Technical and security considerations for digital sharing

Ensure the chosen platform supports required file types, integrations and security controls before distribution.

  • File formats: PDF, DOCX, CSV supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: TLS in transit, AES-256 at rest

Common deadlines and timing expectations

Timelines differ by funder, IRB and publisher; record deadlines in the workflow and allow time for compliance review and redaction.

Funder final report:

Due per grant terms, often within 30–90 days after project end.

IRB continuing review:

Submit prior to IRB expiration to avoid lapse in approval.

Journal submission:

Allow peer review timelines; prepare data availability statements at submission.

Data repository deposit:

Coordinate embargo periods and metadata requirements before deposit.

Public dissemination:

Align press releases or presentations with sponsor permissions and embargoes.

Common preparation errors to avoid

  • Failing to de‑identify or redact direct identifiers before distribution, exposing participants to privacy risk and regulatory noncompliance.
  • Omitting version control or audit trails so reviewers cannot determine which analysis produced reported results.
  • Reporting inconsistent sample sizes or denominators between tables and text, which undermines credibility and reproducibility.
  • Neglecting to include IRB approval or data use agreements, delaying acceptance by funders, repositories or journals.

Risks and potential penalties for improper handling

HIPAA fines: Civil and monetary penalties
FERPA breaches: Loss of federal funding eligibility
Funder sanctions: Repayment or audit findings
Journal retraction: Loss of publication and reputation
Legal liability: Breach-related litigation risks
Data loss: Irreproducible results and lost intellectual capital

Typical eSignature vendor comparison for submitting and certifying Research Study Results

Platform selection affects cost, workflow features and compliance support; the table below compares common vendor attributes relevant to research document signing and distribution.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Research Study Results

Answers to common procedural and compliance questions when preparing and sharing Research Study Results.


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